Mary Beth Obremski
Mount Airy,MD
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
39
39
years of professional experience
Work History
Business Office Manager
HarborChase of Olney
01.2025 - Current
- Manage the Concierge staff, which includes proper training and creating and maintaining their schedules.
- Ensures incoming phone calls are managed, assists Executive Director and Management Team, and performs Manager On Duty responsibilities when assigned.
- Maintain vendor contract files Accounts Payable, inputs all required information related to AP into the Yardi system, and performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Records proper coding and proper approval on all invoices.
- Assigns all expenses to the proper department code numbers, inputs all required information related to AR and resident information into the Yardi system.
- Perform accounts receivable duties to include data entry of resident transactions and collection of amounts due and generates resident billing with accuracy. Responds to resident and family inquiries.
- Provides information and data entry of financial information for the Executive Director related to required reports and prepares refund requests for residents when applicable.
- Ensures all past due accounts are addressed according to the best practice standard and utilizing our collections partner as appropriate Financial.
- Participates in monthly budget variance conferences and provide reports when asked.
- General accounting duties as necessary and properly reports and tracks job related injuries and incidents and maintains OSHA logs.
- Maintains labor law, state and federal regulation postings, prepares and maintains all associate files, prepares and maintains all resident financial files, maintains confidentiality of all resident and associate information Human Resources.
- Assist in the recruitment of new associates, performs on-boarding process of new hires to include paperwork and adding them into the system. Inputs and assigns required courses to new hires, existing associates and assists with on-line training system. assists in the administration of Company benefit programs, provides support and guidance related to associate leaves of absence.
- Acts as the liaison for the Community in regards of Company policies and procedures, assists with counseling, documenting associate grievances, investigations, and tracking corrective actions, maintains personnel files.
- Completed bi-weekly payroll for 100 employees. Tasks including, but not limited to entering missed punches, holidays and requests for time off after proper approval has been received; submission of payroll report to Executive Director and Payroll Manager on assigned day. Ensure instances of associate overtime are reports to Executive Director and Department Heads
- Process Long Term Care paperwork for residents and maintain files of all processed correspondence.
Financial Secretary
Mt. Airy Middle School
10.2016 - 01.2025
- Maintained accurate records of schools finances and generated reports as requested.
- Maintained confidentiality of information related to receiving, recording and depositing of funds.
- Received payments and processed transaction receipts for all school based activities.
- Performed control and balancing procedures to verify accuracy of school and board funds.
- Managed filing system, entered data and completed other clerical tasks.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions for all school needs.
- Maintaining the administrative calender by scheduling appointments and organizing itinerary.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Maintained and processed all electronic timecards for by-monthly payroll.
- Recorded and maintained workman's comp records.
Contracted Instructional Assistant
Mt. Airy Middle School
01.2005 - 10.2016
- Delivered curriculum in both one-on-one lessons and group learning environments.
- Provided support during classes, group lessons, and classroom activities.
- Collated classroom materials to help teachers prepare for daily instruction and activities.
- Supported student learning objectives through personalized and small group assistance.
- Assisted with classroom technology to prepare students with skills needed to succeed in technology-rich world.
- Provided performance feedback to help students understand strengths and areas for improvement.
Bank Teller Supervisor
Laurel Federal Savings and Loan
01.1987 - 06.1993
- Maintained customer confidentiality.
- Performed teller duties that included processing transactions and doing daily settlements.
- Examined tellers' reports of daily transactions for accuracy.
- Counted the vault daily.
- Researched and resolved customer issues on personal savings, checking, and line of credit accounts.
- Promoted bank's products and services by consistently cross-selling to customers.
- Maintained strong knowledge of bank products, services, procedures and regulatory requirements to assist staff members with questions and difficult or complex tasks.
Education
Associate of Arts - General Studies
Carroll Community College
Westminster, MDSkills
- Payroll administration and processing
- Employee onboarding
- Staffing level maintenance
- Financial reporting
- Business operations management
- Accounts payable/receivable
- Expense tracking
- Calendar management
- Budget Preparation
- Data entry
- Human resources
- Office management
Timeline
Business Office Manager
HarborChase of Olney
01.2025 - Current
Financial Secretary
Mt. Airy Middle School
10.2016 - 01.2025
Contracted Instructional Assistant
Mt. Airy Middle School
01.2005 - 10.2016
Bank Teller Supervisor
Laurel Federal Savings and Loan
01.1987 - 06.1993
Associate of Arts - General Studies
Carroll Community College