Summary
Overview
Work History
Education
Skills
Awards
Extracurricular Activities
References
Timeline
Generic

Mary Beth O’Bryan

Forest Hill,MD

Summary

Multitalented Executive Assistant with over 17 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.

Overview

21
21
years of professional experience

Work History

Executive Assistant

Ecotone, LLC
06.2017 - Current
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
  • Planned and successfully executed various company events and team meetings, including the highly successful inaugural BeaverCON conference that attracted over 150 attendees
  • Successfully completed grant writing responsibilities for the BeaverCON initiative.
  • Managed DNR grants for non-profit partners
  • Participated in strategic planning initiatives
  • Developed written procedures and policies for certification of summer camp program.
  • Organized and developed company Standard Operating Procedures Manual.
  • Took accurate meeting minutes for multiple company meetings and department leaders
  • Processed invoices for various projects
  • Efficiently assessed incoming emails, categorizing them accordingly to ensure appropriate action was taken.
  • Organized travel and conference logistics efficiently
  • Managed marketing efforts and initiatives while overseeing the budget
  • Oversaw the management of conference and events budgets, with focus on employee events
  • Coordinated Ecosystems credit sales, managed proposal preparation and inventory tracking
  • Proficient in Microsoft Office and Google Suite.
  • Streamlined accounts payable processes resulting in increased efficiency and reduced errors.
  • Demonstrated expertise in project management.
  • Provided administrative support to a California water district board of directors and committees.
  • Played a role in company acquisition process

Executive Assistant

Essential Brands Inc.
05.2014 - 06.2017
  • Provided daily administrative support to Leadership Team, Legal, Real Estate, Construction, and Franchise Development departments
  • Assisted in the creation of annual budget for Franchise Development and devised a new sales brochure.
  • Coordinated Marketing efforts for Franchise Development, involving advertisement scheduling and facilitating franchise expos.
  • Executed strategic planning for an annual overnight Executive retreat, managing 13 executives
  • Responsible for overseeing supply inventory and executing diverse administrative responsibilities such as mailing, filing, and shipping.
  • Managed the process of conducting background checks on potential franchising candidates.
  • Implemented effective strategies to optimize sales lead tracking process.
  • Supported the Construction department by participating in job postings, resume screening, interview coordination, and the orientation process for newly hired employees.

Director of Business Development

Manns Woodward Studios
07.2012 - 05.2014
  • Prepared and submitted RFPs in accordance with guidelines
  • Managed office supplies, inventory and equipment
  • Assisted with other administrative duties for the office such as mailings, lead tracking, research, and data input into financial management software
  • Utilized Ajera software to effectively monitor and manage employee time tracking.
  • Managed and updated company website as required
  • Successfully coordinated booth logistics at conventions and expos by assisting with setup, breakdown, and providing on-site support.

Executive Assistant

Republic Bank & Trust Company
03.2007 - 06.2012
  • Prepared agenda, script, and PowerPoint for Board of Directors meetings.
  • Attended bi-monthly Board of Directors meetings and facilitated PowerPoint presentations, ensuring smooth running of the meetings.
  • Executed various personal events including political fund-raisers, maintaining donor communication, tracking donations, and collaborating with political staff for event coordination.
  • Collaborated closely with the company founder to streamline correspondence management, scheduling of events, and various projects.
  • Planned and coordinated meetings such as company-wide 'In-Bank' and 'Charitable Review', while also managing corporate schedules.
  • Efficiently managed corporate travel logistics while also ensuring accurate expense tracking for executives and all employees via the Concur (The Travel Authority) travel program.
  • Maintained accuracy in company credit card expenses by accurately categorizing and allocating receipts
  • Capably executed diverse corporate events for company Founder, notably the annual Oaks and Derby function.
  • Answered and directed calls on a multi-line phone system, providing administrative support for a team of 5 senior executives and effectively routing calls from all departments.

Sr. Marketing Project Coordinator

Republic Bank & Trust Company
01.2004 - 01.2007
  • Coordinated marketing meetings and determined agenda items for monthly and weekly department meetings
  • Assisted with Special Events and planning of Republic Bank We CARE Award which is an annual award given recognizing local companies that encourage and promote community involvement and volunteerism among their employees
  • Managed marketing invoices to ensure prompt and accurate payments of both accounts payable and receivable
  • Answered multi-line phone system for 8 person department and routed calls to appropriate persons
  • Responsible for coordinating design, content and delivery of publications and ads with Creative Services Team
  • Organized job logs, tracked all jobs and ensured all jobs were in compliance
  • Managed special marketing promotions such as Snow Fox, Ice Scrapers, Holiday CD’s, etc
  • Ordered, distributed, and controlled inventory for all bank promotional items.

Customer Service Representative

Republic Bank & Trust Company
03.2003 - 01.2004
  • Managed financial deposits, vault, and ATM daily
  • Processed deposits and other banking transactions for clients
  • Opened new accounts and cross-sold products and services
  • Maintained high standards of customer service with excellent mystery shop and PPR scores.

Education

Bachelor’s Degree - Business Administration Marketing

University of Louisville
01.2002

Skills

  • Travel administration
  • Strategic Planning
  • Office Management
  • Business Administration
  • Customer Service
  • Invoice Processing
  • Technical Support
  • Administrative Support
  • Meeting planning
  • Calendar Mgmt
  • Event Planning

Awards

Phi Eta Sigma National Honor Society

Extracurricular Activities

Harford County Master Watershed Steward. 2020 - current Maryland Stream Restoration Association (MSRA) – program committee member, 2019-current

References

References available upon request.

Timeline

Executive Assistant

Ecotone, LLC
06.2017 - Current

Executive Assistant

Essential Brands Inc.
05.2014 - 06.2017

Director of Business Development

Manns Woodward Studios
07.2012 - 05.2014

Executive Assistant

Republic Bank & Trust Company
03.2007 - 06.2012

Sr. Marketing Project Coordinator

Republic Bank & Trust Company
01.2004 - 01.2007

Customer Service Representative

Republic Bank & Trust Company
03.2003 - 01.2004

Bachelor’s Degree - Business Administration Marketing

University of Louisville

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Mary Beth O’Bryan