MaryBeth Winterbottom
Rockledge
Summary
To secure a full-time position with a forward-thinking organization where I can apply my diverse business expertise in office management, bookkeeping, human resources, and customer service to contribute to organizational success and grow professionally.
Overview
21
21
years of professional experience
Work History
Financial Controller/HR Manager
Barfield Contracting & Associates, Inc
12.2016 - 12.2024
- Process and manage all financial transactions, including accounts payable/receivable, payroll for over 20 employees, and budgeting.
- Certified payroll for government projects
- Prepare and present monthly financial statements, reconcile bank statements and ensure compliance with financial standards.
- Performed monthly, quarterly and annual close. Oversaw all aspects of the month-end close process, ensuring timely completion of accurate financial statements for executive review.
- Manage vendor relationships and ensure vendors and subcontractors maintain up-to-date documentation, including insurance certificates, permits, and contracts.
- Maintained strong relationships with external auditors, facilitating smooth annual workers compensation and general liability audit processes and addressing any concerns promptly.
- Direct and oversee daily office operations to ensure efficiency. Maintain equipment and track inventory for seamless workflow.
- Process permits for construction projects by liaising with local authorities, maintaining compliance with zoning laws and building codes, and meeting deadlines.
- Recruit, onboard, and manage employee relations for all staff. Create and implement HR policies, conduct performance reviews, and oversee benefits administration to promote a positive work environment.
- Act as the first point of contract for clients and visitors, delivering exceptional service and maintaining professional communication standards.
- Planned budgets, authorized expenditures, monitored accounting processes, established service rates and coordinated financial reporting to oversee all fiscal procedures.
- Assisted in the preparation of annual tax filings, ensuring full compliance with local, state, and federal regulations while minimizing tax liabilities where possible.
- Followed up with delinquent accounts to obtain funds and reduce aging balances.
- Managed outstanding balance amounts by evaluating reports and determining collection statuses.
Billing Specialit of Critical Services
F.E. Moran
09.2014 - 07.2016
- Created the billing specialist position, developing processes to streamline invoicing for the field labor logistics division.
- Trained employees on billing procedures and mentored colleagues to ensure accuracy and efficiency.
- Managed payroll for 14 technicians and 13 office staff, ensuring timely and accurate processing.
- Verified purchase orders, resolved billing discrepancies, and maintained consistent communication with vendors to ensure compliance with documentation requirements.
- Managed a multi-line phone system, documented meeting minutes, and maintained detailed records for audits.
- Collaborated with the collections team to recover overdue payments from clients, maintaining cash flow and minimizing writeoffs.
Accounts Receivable/Assistant Office Manager
Ocean Realty, Inc.
06.2006 - 06.2014
- Processed payments, reconciled tenant accounts, and handled legal proceedings for delinquent accounts, including evictions.
- Oversaw daily office operations, including supply orders, mailing processing, and scheduling.
- Created detailed financial and operational reports, including monthly rental income summaries and year-end reviews for management.
- Provided exceptional service to clients vy addressing complaints, coordinating maintenance requests, and fostering long-term relationships.
- Developed strong relationships with clients, leading to improved communication and prompt payment of outstanding invoices.
Production Assistant Manager
Adams Homes
01.2004 - 06.2006
- Managed permitting processes, collaborating with architects, engineers, and municipal authorities to address design and compliance issues,
- Identified potential subcontractors, reviewed bid packages, and ensured compliance with insurance and licensing requirements.
- Prepared and distributed weekly, monthly, and annual production reports.
- Maintained schedules and monitored deadline adherence across departments.
- Evaluated vendor performance regularly, negotiating contracts for better pricing and delivery terms while maintaining quality standards.
- Oversaw project completion timelines ensuring deadlines were met and client satisfaction was maintained.
Education
Bachelor of Arts - Criminal Justice
University of Central Florida
Orlando, FLSkills
- Detail-Oriented
- Highly organized
- Reliable
- Fast Learner
- Strong leadership
- Resourceful
- Advanced knowledge of microsoft office suite (Excel, Word, Powerpoint) Quickbooks, ACC PAC, Sedona, and Adobe Suite
- Certified Notary Public in the State of Florida
- Exceptional communication, problem-solving, and multitasking abilities
Timeline
Financial Controller/HR Manager
Barfield Contracting & Associates, Inc
12.2016 - 12.2024
Billing Specialit of Critical Services
F.E. Moran
09.2014 - 07.2016
Accounts Receivable/Assistant Office Manager
Ocean Realty, Inc.
06.2006 - 06.2014
Production Assistant Manager
Adams Homes
01.2004 - 06.2006
Bachelor of Arts - Criminal Justice
University of Central Florida
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