Summary
Overview
Work History
Education
Skills
Certification
Timeline
SoftwareDeveloper
Mary Darlene Magdaleno

Mary Darlene Magdaleno

The Exceptional Executive Assistant...Making Life Easier For Busy Executives
San Diego,CA

Summary

* High-powered, action-oriented, and highly organized professional Executive Assistant with over 10+ years of experience providing complex support to C-levels. Able to increase their productivity and bandwidth while streamlining and improving operations. Multitask with high-volume workloads in rapidly changing and fast-paced environments with a smile!

* Has a track record of supporting multiple executive requests with well-organized precision, expertise in travel management, expense tracking, and flawless scheduling and calendar coordination. Great written, verbal, and organizational skills with a unique talent for making order out of chaos!

* Astute, detail-oriented, strong follow-through skills, juggles and manages multiple competing tasks and demands simultaneously while meeting relevant deadlines. Self-directed. Able to troubleshoot and fix issues before escalation, anticipate the executives' needs before they even know they need it: PRICELESS!

Overview

19
19
years of professional experience
5
5
years of post-secondary education
3
3
Certificates

Work History

Remote, Part-time, Temporary Executive Assistant

Special Counsel
Remote
01.2022 - Current
  • Assisting CEO with heaving calendaring, scheduling, setting appointments, client in-take, data research and due diligence
  • Define and create new operational processes and strategies for better efficiencies
  • Saved $9,365 in billable hours 1st month by streamlining CEO's calendar
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings

Remote Executive Assistant to CRO, CoX, CRO, & CoS

Kyriba, Inc
Remote
05.2021 - 12.2021
  • Provided complex administrative support to C-levels in hyper-growth mode, prioritizing and organizing files, emails, returned phone calls and filtered requests for meetings according to executive's needs
  • Managed complex calendars, scheduled meetings, and resolved conflicts across multiple time zones for global sales and client experience teams
  • Took meeting notes and followed up on action items with responsible parties
  • Ensured executives were briefed and prepared for all meetings and events, saving them 11 hours per week

Remote Executive Assistant to COO, CRO, & VP - HR

Cortex
10.2020 - 05.2021
  • Handled all day-to-day responsibilities and provided top-level executive support
  • Served as primary contact and brand ambassador for internal and external parties
  • Managed emails, including meeting requests by screening subject matter and responding to inquiries on their behalf. Planned new projects, followed up with stakeholders and board to keep tasks on track
  • Coordinated travel, scheduled team meetings, prepared BOD packages and client presentations.
  • Won several new contracts by creating template presentations for sales team to use that saved them 6 hours per deck

Virtual Executive Assistant to C-levels

Self-employed
Remote
07.2019 - 10.2020
  • Supported CEO's in day-to-day operations to ensure smooth running of offices. Scheduled cross-functional meetings, managed complex calendars, scheduled and coordinated recurring meetings
  • Organized and prioritized emails while driving innovation in operating practices
  • Gathered data formation from direct reports for reports, presentations, and pitch decks, helping to increase closed deals by 38% in one quarter.
  • Prepared documents, reports and presentations for executives and board members
  • Exceeded goals through effective task prioritization and great work ethic

Executive Assistant: Corporate & Personal for CEO

Bespoke Partners
San Diego, California
05.2017 - 07.2019
  • Assisted and supported executives with their daily tasks and initiatives
  • Utilize independent and sound judgment in determining and acting on CEO's behalf
  • Developed operational practices that saved 12 hours per week in expense reporting
  • Demonstrated complete professionalism in this high visibility position working directly with leading private equity firms
  • Led projects and analyzed data to identify opportunities for improvement

Executive Assistant

BMIN
San Diego, California
05.2016 - 05.2017
    • Responsible for providing high-level support to executives, including managing calendars, scheduling competing priorities, booking all travel, and processing expense reports in Concur
    • Planned and scheduled conferences, meetings, and large events, increasing sales by 34% because of follow up on sales leads from conferences
    • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity

Executive Assistant / Investor Relations

Voxox - Tech Startup
San Diego, California
10.2013 - 05.2016
    • Planned all travel across multiple time zones, investor events prepared NDA's and legal documents
    • Organized and scheduled investor and shareholder quarterly meetings, took meeting minutes, transcribed minutes of meetings and distributed
    • Updated executives on changing business needs by thoroughly documenting internal and client meetings, saving them 43% in faster turn around times
    • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies

Receptionist / Administrative Assistant / Marketing Coordinator

Art Rocks 247 Advertising & PR
San Diego, California
01.2003 - 10.2013
    • Greeted visitors at front desk with a smile, answered phone calls and routed appropriately
    • Managed calendar of Sales VPs to help balance priorities and efficiency
    • Planned company off-site; increasing team engagement by 45%. Coordinated with marketing and PR on presentations
    • Drafted memos, letters and marketing collateral to support business objectives and growth

Education

Bachelor's Degree - Business Administration

Brandman University
San Diego, CA
02.2018 - 03.2023

Skills

60 WPM typing speed

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Certification

Notary Public

Timeline

Remote, Part-time, Temporary Executive Assistant

Special Counsel
01.2022 - Current

Remote Executive Assistant to CRO, CoX, CRO, & CoS

Kyriba, Inc
05.2021 - 12.2021

Remote Executive Assistant to COO, CRO, & VP - HR

Cortex
10.2020 - 05.2021

Virtual Executive Assistant to C-levels

Self-employed
07.2019 - 10.2020

Bachelor's Degree - Business Administration

Brandman University
02.2018 - 03.2023

Executive Assistant: Corporate & Personal for CEO

Bespoke Partners
05.2017 - 07.2019

Executive Assistant

BMIN
05.2016 - 05.2017

Executive Assistant / Investor Relations

Voxox - Tech Startup
10.2013 - 05.2016

Receptionist / Administrative Assistant / Marketing Coordinator

Art Rocks 247 Advertising & PR
01.2003 - 10.2013
Mary Darlene MagdalenoThe Exceptional Executive Assistant...Making Life Easier For Busy Executives