MARY ELAINE GARCIA
Harrah,OK
Summary
Experienced and highly-motivated Accounting Professional with 18 years experience in finance working in various fields such us Construction, Engineering Consultancy, Logistics, Public Relation and NGO's. Thrives in challenging, fast-paced environments.
I am currently a Senior Accountant in the Logistic Industry in Dubai, UAE. I have a take-charge initiative and positive attitude. Thoroughly organized and quick thinking. Energized when tackling new challenges and have team oriented mindset.
Overview
15
15
years of professional experience
Work History
Accounts Payable Officer
Regus Philippines Inc
BGC Taguig, PH
11.2021 - 04.2023
- Handles Accounts Payable task for MEAPAC countries (UAE, Qatar, India, Malaysia, Australia and New Zealand)
- Coordinate and request to set-up cost centres, cost codes and bank accounts to Project Director, Finance Manager and Office Manager
- Ensured compliance with internal policies and procedures related to Accounts Payable activities.
- Efficiently process vendor invoices and maintain up-to-date system, improving productivity by 35%
- Resolves AP escalation issue for MEAPAC countries and meet a two-day SLA
- Email Management: Corresponding with internal and external stakeholders
- Developed strong relationships with suppliers to ensure timely payment processing.
- Review and analyze general ledger transactions for accounts payable.
- Reconciled vendor statements on a regular basis to ensure proper payment terms were met.
- Participated in special projects as needed to improve existing systems or develop new ones.
- Provided guidance and training to new staff members on Accounts Payable functions.
Accounts Payable Officer
WSP Manila Inc.
Ortigas, Pasig City, Ph
10.2016 - 10.2021
- Accounts Payable support to Australia Branch
- Reviewed, verified and processed invoices for payment with correct project allocations
- Provide support to Project administrators for Purchase orders and purchase receipt discrepancies before invoice matching.
- Expense Management: Audit, Review and approve Employee expense reimbursement, KM claims and Company Credit cards as per company policy
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Resolved invoice discrepancies with vendors in an efficient manner.
- Posting monthly inter-company invoices to related Job codes
- Email Management: Corresponding with internal and external stakeholders.
- Participated in special projects as assigned by AP Manager. OCR implementation
- Provided guidance and training to new staff members on Accounts Payable functions.
- Facilitate transfer knowledge of Accounts Payable Functions to a 3rd party
Project Accountant
ACCESS Advisory Inc.
Makati City, Ph
07.2015 - 07.2016
- Communicated with Managing Director and Project Manager to monitor job progress cost reporting.
- Managed and maintained project budgets, monitored expenses, and tracked financials and ensured that all expenses are within allowed budget
- Ensured that all expenses complied with Funds Policy
- Developed detailed reports to track budget variance from original estimates.
- Conducted monthly reviews to ensure the life project cycle deliverables are within the target date
- Processed invoices and requested funding from local, state and federal funding agencies.
- Coordinated audit activities performed by external auditors for various projects as needed.
- Prepare Financial Statement per project to REport to Fund Agencies
Accounts Payable Support
Parsons Brinckerhoff Philippines Inc.
Pasig City, Philippines
04.2012 - 06.2015
- Provide support to Accounts Payable team in Australia branch
- Review and Check New Vendor Requirements
- Supplier Maintenance using ERP ( New Vendor Entry, Update as per company policy)
- Check, audit and processed Employee reimbursements. KM Claims, and Credit Card Usage as per company policies
- Assisted with external audits by providing necessary documents and information.
- Process and report Monthly VAT Returns
PAYROLL MASTER
Floor Finish - Floor level Inc.
BrinckerhoffOrtigasRegusMakati City, Ph
08.2008 - 04.2012
- Process and generates weekly and bi-weekly payroll for project sites and head office.
- Set-up and update job cost budgets per project site
- Prepares Weekly labor cost ensure that cost doesn't exceeds allotted budget on each sites
- Attend weekly Management committee meeting for project status review and address site concerns regarding payroll and labor matters.
- Coordinate with HR, Project Manager, Foremen, Safety Officer and Time keepers for effective time-keeping management and resolve site issues.
- Developed procedures to ensure accurate payroll processing in a timely manner.
- Ensured timely payment of company contributions to various Government agencies.
- Performed Final Pay Computation of workers for finish projects sites
- Collaborated closely with Human Resources department on salary reviews, bonus payments and other compensation issues.
- Generated relevant paperwork and payroll reports.
Education
M.D. - Business Administration, Financial Management
Polytechnic University of The Philippines
Philippines09-2018
Data Analytics -
Refocus E-Learning
Philippines04-2024
Skills
- Proficient in Microsoft Office, ERP (UBW, Oracle, SAP, Microsoft Dynamics), Power BI
- Financial Management
- Project Finance
- Expense Tracking
- Account Reconciliation
- Budgeting
- Financial Statements
- Analytical Skill
- Ability to work under pressure
References
References available upon request.
Timeline
Accounts Payable Officer
Regus Philippines Inc
11.2021 - 04.2023
Accounts Payable Officer
WSP Manila Inc.
10.2016 - 10.2021
Project Accountant
ACCESS Advisory Inc.
07.2015 - 07.2016
Accounts Payable Support
Parsons Brinckerhoff Philippines Inc.
04.2012 - 06.2015
PAYROLL MASTER
Floor Finish - Floor level Inc.
08.2008 - 04.2012
M.D. - Business Administration, Financial Management
Polytechnic University of The Philippines
Data Analytics -
Refocus E-Learning
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