Marygrace Tabanan
Washington,DC
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Executive Assistant
US Embassy Cairo . Egypt
11.2022 - Current
- · Handles administrative duties, managing the MCPA calendar, the Cairo all PA group and the section leave calendar, Microsoft Teams group and calendar.
- · Coordinates conference room reservations, transportation, travel, and security access process
- · Receives, reviews, distributes, and drafts responses to incoming communications (letters, diplomatic notes, emails, faxes, telephone calls, and texts) to determine the necessary action/response and tasking appropriate PA staff.
- · Prepares and reviews outgoing correspondence for MCPA's signature in compliance with deadlines, format, and grammar. Maintains all PA files (including classified) and ensures compliance with the DOS filling, retention, and disposition policy.
- · Maintains a comprehensive task/project status file/ calendar to ensure deadlines are met and tasks are completed. Prepares staff meetings agendas and notes; prepares complex reports and documents, including those dealing with sensitive issues such as personnel & security matters.
- · Coordinates MCPA participation in PA, Mission, and US-Egypt bilateral events. Monitors PA representational and program budget coordinates with PA sections on programs and supports participants in programs and events to ensure their success. Participates in interview panels for competitive exchanges.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Managed sensitive information with utmost discretion, ensuring confidentiality at all times.
- · Supports MCPA as board member and treasurer of the Bi-national Fulbright Commission in Egypt. Tracks funding documents and coordinates consular and RSO briefing for American Fulbright Scholars.
- · Prepares for and coordinates a wide variety of tasks to ensure the success of VIP visits (POTUS, VPPOTUS, FLOTUS, and other cabinet-level, agency head, and senior military).
Investigative Assistant
Department Of State ( US Consulate Nigeria )
07.2021 - 08.2022
- Assist in array of sensitive and complex criminal investigations related to document fraud, human smuggling,trafficking in persons and other criminal issues as directed by Assistant Regional Security Office-Investigator (ARSO-I) .
- Provide investigative, analytical, and administrative support in operation of Diplomatic Security (DS) .Overseas Criminal investigation (OCI) Program at Post.
- Updates ongoing investigations database in Department of State (DOS) computer systems, controls access of sensitive information.
- Established and maintained relationships with credible sources.
Dental Administrative Assistant
Dr Val J Termotto
01.2019 - 02.2020
- Managed financial documentations such as expense reports and invoices.
- Completed and filed financial documentation for accounting purposes.
- Enhanced office efficiency by handling 20+ callers per day.
- Implemented Dentrix for digitizing and organizing over 3000+ medical records.
IM / Switchboard
Department Of State ( US Embassy Manila )
12.2016 - 07.2018
- Worked directly with all Departments & Ambassador
- Attended safety training meetings to learn procedures for handling medical and fire emergency calls.
- Scheduled and coordinated conference calls and video teleconferences.
- Maintained up-to-date knowledge of emergency call procedures.
- Supported customers by managing 100+ calls per day efficiently while maintaining professionalism and upbeat tone.
Education
Some College (No Degree) - Tourism
PATTS College of Aeronautics
Manila PhilippinesSome College (No Degree) - Public Relations
Santa Isabel College
Manila, PhilippinesCertification for Medical Billing and Coding - Billing and coding
Tide Water Community College
Norfolk, Va2010
Skills
- Typing 40 WPM
- Skilled in [Word, Excel , Power Point, internet explorer , spreadsheet, Microsoft Edge,Chrome, Teams, E2
- Skilled in ( TECS , CLEAR , CCD , ADIS, IMS , ACS CLEARY, CGI Atlas, NIV , ILMS
- Meeting organization
- Travel arrangements
- Organizational skills
- Schedule & Calendar Planning
- Executive support
- Staff Management
- Office Management
- Office administration
- Resourceful
Certification
➢ Diplomatic Security Overseas Criminal Investigations
Division
➢ National Crime Information Center (NCIC)
➢ TECS Security and Privacy Awareness (TSPA)
➢ PK27 Records Management for Everyone
➢ EX250 Annual Counterintelligence and insider Threat
Awareness Training for Cleared Americans
➢ Trafficking -in Person / human smuggling elements.
Additional Information
References:
- Minister Counselor for Public Affairs - Ruben Harutunian +20-122-489-3194-HarutunianR@state.gov (Supervisor in US Embassy Cairo Egypt)
- Regional Security Officer - Jay Miller +27-825-251-634 - MillerJA@state.gov
(Supervisor in US Consulate Lagos, Nigeria )
- Division Chief Communications and FS Pipeline- Liliane Hudspeth +771-2062919- HudspethLV@state.gov (Colleagues in US Consulate Lagos Nigeria )
- IMO/MGT Michael Grantham -07704431758-GranthamMB@state.gov- (Supervisor in US Embassy Manila , Philippines )
- Deputy Chief Mission - Brandon Hudspeth - +264-81-686-0842 - (Colleagues in US Consulate Lagos Nigeria)
Holding Top Secret Clearance
Holding Top Secret Clearance June 2021 - June 2026
Timeline
Executive Assistant
US Embassy Cairo . Egypt
11.2022 - Current
Investigative Assistant
Department Of State ( US Consulate Nigeria )
07.2021 - 08.2022
Dental Administrative Assistant
Dr Val J Termotto
01.2019 - 02.2020
IM / Switchboard
Department Of State ( US Embassy Manila )
12.2016 - 07.2018
Some College (No Degree) - Tourism
PATTS College of Aeronautics
Some College (No Degree) - Public Relations
Santa Isabel College
Certification for Medical Billing and Coding - Billing and coding
Tide Water Community College
➢ Diplomatic Security Overseas Criminal Investigations
Division
➢ National Crime Information Center (NCIC)
➢ TECS Security and Privacy Awareness (TSPA)
➢ PK27 Records Management for Everyone
➢ EX250 Annual Counterintelligence and insider Threat
Awareness Training for Cleared Americans
➢ Trafficking -in Person / human smuggling elements.
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