Marygrace Tabanan
Owings,USA
Summary
Organized professional with solid experience in executive support, ready to contribute to fast-paced environment. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex calendars. Known for strong team collaboration, adaptability to changing priorities, and proficiency in communication and project management.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Soldier & Family Readiness Support Advisor
Army Counterintelligence Command
01.2025 - Current
- Coordinated child care arrangements at unit events, enabling parents'' participation in important discussions without distraction.
- Established strong relationships with local community organizations, expanding the network of available resources for military families.
- Organized family events, fostering a sense of community among military personnel and their loved ones.
- Improved communication between military units and families through regular newsletters and social media updates.
- Assisted with relocation planning for military families, easing their transition to new duty stations.
- Maintained a comprehensive database of resources, ensuring easy access for families in need of assistance.
- participating in the monthly Indoc meeting, as well as the monthly discussion with the Command General (CG) and our weekly synch meeting with the Executive Officer (XO)
Executive Assistant
Pentagon Strategy & Policy
05.2024 - 01.2025
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Executive Assistant
US Embassy Cairo
11.2022 - 05.2024
- Handles administrative duties, managing the MCPA calendar, the Cairo all PA group and the section leave calendar, Microsoft Teams group and calendar.
- Coordinates conference room reservations, transportation, travel, and security access process.
- Receives, reviews, distributes, and drafts responses to incoming communications (letters, diplomatic notes, emails, faxes, telephone calls, and texts) to determine the necessary action/response and tasking appropriate PA staff.
- Prepares and reviews outgoing correspondence for MCPA's signature in compliance with deadlines, format, and grammar. Maintains all PA files (including classified) and ensures compliance with the DOS filling, retention, and disposition policy.
- Maintains a comprehensive task/project status file/ calendar to ensure deadlines are met and tasks are completed. Prepares staff meetings agendas and notes; prepares complex reports and documents, including those dealing with sensitive issues such as personnel & security matters.
- Coordinates MCPA participation in PA, Mission, and US-Egypt bilateral events. Monitors PA representational and program budget coordinates with PA sections on programs and supports participants in programs and events to ensure their success. Participates in interview panels for competitive exchanges.
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- Managed sensitive information with utmost discretion, ensuring confidentiality at all times.
- Supports MCPA as board member and treasurer of the Bi-national Fulbright Commission in Egypt. Tracks funding documents and coordinates consular and RSO briefing for American Fulbright Scholars.
- Prepares for and coordinates a wide variety of tasks to ensure the success of VIP visits (POTUS, VVPOTUS, FLOTUS, and other cabinet-level, agency head, and senior military).
Investigative Assistant
Department Of State (US Consulate Nigeria)
07.2021 - 08.2022
- Assist in array of sensitive and complex criminal investigations related to document fraud, human smuggling, trafficking in persons and other criminal issues as directed by Assistant Regional Security Office-Investigator (ARSO-I).
- Provide investigative, analytical, and administrative support in operation of Diplomatic Security (DS). Overseas Criminal investigation (OCI) Program at Post.
- Updates ongoing investigations database in Department of State (DOS) computer systems, controls access of sensitive information.
- Established and maintained relationships with credible sources.
Dental Administrative Assistant
Dr Val J Termotto
01.2019 - 02.2020
- Managed financial documentations such as expense reports and invoices.
- Completed and filed financial documentation for accounting purposes.
- Enhanced office efficiency by handling 20+ callers per day.
- Implemented Dentrix for digitizing and organizing over 3000+ medical records.
IM / Switchboard
Department Of State (US Embassy Manila)
12.2016 - 07.2018
- Worked directly with all Departments & Ambassador.
- Attended safety training meetings to learn procedures for handling medical and fire emergency calls.
- Scheduled and coordinated conference calls and video teleconferences.
- Maintained up-to-date knowledge of emergency call procedures.
- Supported customers by managing 100+ calls per day efficiently while maintaining professionalism and upbeat tone.
Education
Some College (No Degree) - Tourism
PATTS College of Aeronautics
Manila, PhillipinesSome College (No Degree) - Public Relations
Santa Isabel College
Manila, PhillipinesCertification for Medical Billing and Coding - Billing and coding
Tide Water Community College
Norfolk, Va01.2010
Skills
- Typing 40 WPM
- Excellent [Word, Excel, Power Point, internet explorer, spreadsheet, Microsoft Edge, Chrome, Teams, E2]
- Skilled in [TECS, CLEAR, CCD, ADIS, IMS, ACS CLEARY, CGI Atlas, NIV, ILMS, JWICS, CATMS, JSP, NPR, SPR SVTC , VTC]
- Ability to work proactively and independently in an extremely fast paced dynamic environment
- Excellent organizational and interpersonal skills plus strong attention to detail
- Strong experience in professional memos, Dipnote and correspondence
- Schedule & Calendar Planning
- Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)
- Resourceful
- File Organization
- Calendar Management
- Office Administration
Certification
- Cyber Security Training
- Diplomatic Security Overseas Criminal Investigations Division
- National Crime Information Center (NCIC)
- TECS Security and Privacy Awareness (TSPA)
- PK27 Records Management for Everyone
- EX250 Annual Counterintelligence and insider Threat Awareness Training for Cleared Americans
- Trafficking -in Person / human smuggling elements.
Meritorius Ward & Franklin Award
Meritorious award - During my Investigative Analyst job at the US Consulate NIgeria
Franklin Award- During my Executive Assistant job at the US Embassy Cairo Egypt.
Languages
Tagalog
Native or Bilingual
Timeline
Soldier & Family Readiness Support Advisor
Army Counterintelligence Command
01.2025 - Current
Executive Assistant
Pentagon Strategy & Policy
05.2024 - 01.2025
Executive Assistant
US Embassy Cairo
11.2022 - 05.2024
Investigative Assistant
Department Of State (US Consulate Nigeria)
07.2021 - 08.2022
Dental Administrative Assistant
Dr Val J Termotto
01.2019 - 02.2020
IM / Switchboard
Department Of State (US Embassy Manila)
12.2016 - 07.2018
Certification for Medical Billing and Coding - Billing and coding
Tide Water Community College
Some College (No Degree) - Tourism
PATTS College of Aeronautics
Some College (No Degree) - Public Relations
Santa Isabel College
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