MaryJane Chaidez

A. Administrative Support:

• Supervised the reception area, greeting visitors, answering phone calls, and addressing inquiries while maintaining polite and professional communication via phone, e-mail, and mail.
• Organized and maintained office files, records, and documents for easy access and compliance.
• Scheduled meetings, conference calls, and reserved conference rooms for office staff and management.
• Provided own transportation assistance for company tasks.
• Answer direct phone calls.
• Update contact lists.
• Handle confidential information and documents with discretion and maintain their proper organization
• Receiving, sorting, distributing and dispatching daily mail

B. Office Management:

• Coordinated office maintenance and repairs.
• Ensured the office environment remained welcoming and professional by overseeing cleanliness and organization.
• Managed and updated office equipment inventory, including copiers and printers
• Coordinated the ordering and inventory of office, kitchen, and cleaning supplies, accommodating the needs and requests of all staff members
• Coordinated the care and upkeep of office plants to enhance the aesthetic and overall office atmosphere.

C. Communication and Coordination:

• Prepared and distributed internal memos, announcements, and office updates to staff.
• Coordinated team-building activities, office events, and holiday celebrations to foster a positive work environment.
• Reached out to multiple companies to check on the status of our submitted bids for an ongoing project, helping the estimating department.

D. Event and Meeting Coordination:

• Organized meetings, conferences, and office events
• Ex. conference room reservations
• Ironfire Workspaces meeting reservations (Scott Forgey Seminar)
• Annual holiday events
• Semi-monthly HCDM lunch
• Monthly holiday celebrations
• Weekly Happy Hour
• Created and designed event flyers
• Assisted in setting up meeting rooms, including
• audio/visual equipment and catering for company events.

E. Budget and Expense Management:

• Assisted in tracking office-related expenses and maintained an organized expense report (AMEX Recons).
• Worked closely with finance to process invoices and input notes for office-related comments.

F. Health & Safety:

• Ensured compliance with health and safety regulations within the office, including emergency procedures.
• Ex. creating Labor Law posters for HR department
• Assist in ensuring that all employees have the necessary health and safety equipment (bandages/ women’s toiletries).

• Greeting visitors
• Managing security and telecommunications systems
• Handling queries and complaints via phone, email and general correspondence
• Transferring calls as necessary
• Taking and ensuring messages are passed to the appropriate staff member in time
• Managing meeting room availability
• Receiving, sorting, distributing and dispatching daily mail

• Manage the invoices of the CEO and other senior executives
• Coordinate and organize data
• Developed and maintained a filing system; Update and maintain office policies and procedures; Order office supplies and research new deals and suppliers
• Answer and direct phone calls. Organize and schedule appointments and meetings. Maintain contact lists. Handle confidential information and documents with discretion and maintain their proper organization
• Perform general clerical tasks including typing, filing, and mail distribution; Compile and update records through data entry
• Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail.
• Requested Business Licenses and Prelim for on-going projects

• Promote the brand's products and services through social media, events, and other marketing channels.
• Build relationships with customers and potential customers to increase brand loyalty and sales.
• Collaborate with other team members to develop new products and marketing strategies.
• Provide excellent customer service by answering questions, resolving complaints, and addressing concerns.
• Analyze sales data and customer feedback to identify trends and opportunities for improvement.
• Manage inventory and order fulfillment to ensure that products are available when customers want them.
• Monitor and report on competitors' activities to stay ahead of industry trends and changes
• Maintain a positive and professional image of the brand at all times.

• Marketing, promoting, answering incoming calls
• Data entry, preparing checks, managing financial tasks
• Trained Real Estate agents how to create/edit social media posts and videos to target clients
• Cold Called/ followed up with leads
• Appointment setting
• Analyze credit and income
• Explained various loan programs along with benefits
• Communicate effectively and professionally

• Took orders, cleaned all work areas, utensils, dishes, and silverware.
• Ensured all items were stored appropriately
• Trained and supervised new employees in proper food preparation procedures, ensuring attention to safety, hygiene, and team efficiency
• Excellent communication, hospitality, interpersonal and math skills
• Team player; always willing to receive and provide help