MARYKATE VANDEMARK
Woodstock
Summary
Highly efficient manager with over 13 years of progressively expanding responsibilities in the non-profit disability sector. Passion to improve organizational effectiveness through working collaboratively and cross-departmentally to establish oversight of cost vs. benefit for new initiatives. Committed to educating and advocating in a philanthropic environment.
Overview
17
17
years of professional experience
Work History
Senior Project Manager
Global Down Syndrome Foundation
08.2022 - Current
- Collaborate on grant writing: application process, collection of supporting documents, final review.
- Complete grant progress reporting in a timely manner.
- Support Organization Membership Program through solicitation of local Down syndrome organizations, managing all aspects of member meetings, and reporting to the GDSF Membership Advisory Board.
- Lead fundraising outreach for the second edition of GLOBAL’s Medical Care Guidelines for Adults with Down Syndrome with over half of 5-year goal reached in 12 months.
- Manage Annual Buddy Walk/Step Up Walk Outreach to member organizations through research, strategic planning, and metrics for GDSF representation at organization walks.
- Support Prenatal & Newborn Pamphlet through contact with NIPS organizations to foster understanding of proper planning for families who are expecting a child with an IDD.
- Recruit and support new Strategic Alliances team member for Spanish Outreach.
Administrative Director
National Down Syndrome Congress
02.2022 - 07.2022
- Direct report to Executive Director, 22-person Board of Directors, and 7-person Board of Trustees with all aspects of finance and office operations for the non-profit.
- Lead local and remote staff with programming and scheduling support.
- Increased responsibility for planning and executing tasks and projects in a timely manner across all areas of the business to help the NDSC run smoothly and efficiently in alignment with the strategic plan.
Business and Office Manager
National Down Syndrome Congress
09.2012 - 02.2022
- Membership Management – Confer with Development Director to communicate targets and boost revenue with individual and organizational memberships.
- Participate in implementation of updated membership plans and strategies.
- Review and evaluate member deliverables.
- Implement new membership database and dues processing.
- Customer service support for member inquiries.
- Cultivate member loyalty.
- Financial Management – QuickBooks Online - Daily, monthly, quarterly, and year-end financial reconciliation.
- QuickBooks Online - Financial budgeting, input, and reporting.
- Prepare monthly banking, allocation, and UMB financial reports for external accountant.
- Direct contact with external auditing company for annual audit.
- Direct contact with banking for financial reconciliation.
- Manage annual convention registration and financial reporting for all areas.
- Work with Development Director to secure major gifts and implement the year end appeal.
- HR Management – Manage the internal process of new hires, including onboarding and employee separation from a compliance perspective with proper documentation.
- Oversee all facets of payroll.
- Office Management – Conduct annual analysis of market benefits available for our organization and report to the board for budget consideration.
- Maintain CRM database.
- Direct all aspects of outsourced IT support.
- Supply procurement, including research for capital improvement.
Convention Coordinator
National Down Syndrome Congress
03.2012 - 09.2012
- Involved in all aspects regarding pre-convention registration and onsite registration for largest convention in the world for people with Down syndrome, their families, medical professionals, and Educators.
- Attendance growth from 2500 in 2012 to over 3500 in 2022.
Marketing Call Auditor
Scheduling Institute
05.2008 - 02.2012
- Auditor for one of the premier providers of Customer Service/Sales training.
- Collaborate with clients to assess their compliance with the marketing program.
- Prepare performance rating for client.
- Transfer data collected and compile reports for each client.
Education
BA - Liberal Arts
California State University, Fullerton
Skills
- Microsoft Office Suite
- Collaboration and teamwork
- Time management
- Communication skills
- Event coordination
- Problem solving
- Project planning
- Cross-functional communication
- Relationship building
- QuickBooks Online
- Accounting software proficiency
- Payroll solutions management
- Smartsheet expertise
- Project management tools
- Collaboration software proficiency
- Bloomerang CRM
- Non-profit database management
- Raiser’s Edge expertise
- Donor database management
- NXT web view proficiency
- Basic WordPress skills
- Cvent event registration system
- Zoom video conferencing tools
- Givebutter fundraising platform
- Give Lively fundraising solutions
Community Service
- St. Peter Chanel, Communion to Homebound Committee, 01/01/22, Present
- Habitat for Humanity, St. Peter Chanel - Habitat for Humanity Board, 03/01/17, 12/31/24
- Blessed Trinity Women’s Build, 01/01/09, 12/31/09
- Blessed Trinity Catholic High School, Home & School Board-President, 05/01/10, 05/31/11
- Blessed Trinity Catholic High School, Home & School Board-Vice President, 05/01/09, 05/31/10
- Blessed Trinity Catholic High School, Home & School Board-Community Activities Chairperson, 05/01/08, 05/31/09
- Blessed Trinity Catholic High School, Home & School Board-Hospitality Chairperson, 04/01/07, 05/31/08
- Blessed Trinity Catholic High School, Used Book Sale Developer & Lead, 01/01/10, 12/31/16
- Queen of Angels Catholic School, Used Uniform Chairperson, 04/01/06, 05/31/12
Timeline
Senior Project Manager
Global Down Syndrome Foundation
08.2022 - Current
Administrative Director
National Down Syndrome Congress
02.2022 - 07.2022
Business and Office Manager
National Down Syndrome Congress
09.2012 - 02.2022
Convention Coordinator
National Down Syndrome Congress
03.2012 - 09.2012
Marketing Call Auditor
Scheduling Institute
05.2008 - 02.2012
BA - Liberal Arts
California State University, Fullerton
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