Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Maryna Seam

Sumner,WA

Summary

Proactive Office Manager with extensive experience in administrative processes, human resources documentation, and customer relations. Proven success in streamlining office operations and enhancing team productivity through efficient scheduling and meticulous record-keeping. Expertise in inventory management, vendor negotiations, and confidential information handling. By further focusing on becoming an Office Administrator with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent or team work.

Overview

9
9
years of professional experience

Work History

Office Administrative

Becker Blacktop LLC
05.2022 - Current
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Performed research to collect and record industry data.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Maintained inventory of office supplies and placed orders.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Enhanced team collaboration by effectively scheduling meetings and coordinating calendars for multiple executives.
  • Reduced errors in documentation by meticulously proofreading and editing written materials.
  • Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
  • Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
  • Responded to inquiries from callers seeking information.

Office Manager

Active Chiropractic LLC
07.2017 - 04.2022
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
  • Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
  • Optimized office space utilization, leading to more efficient and productive work environment.
  • Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
  • Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
  • Established team priorities, maintained schedules and monitored performance.

Office Manager

Dung Xuan Nguyen M.D
03.2015 - 05.2016
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.

Education

High School Diploma -

Clover Park Technical College
Lakewood
06.2010

Skills

  • Billing and Invoicing
  • Scheduling and calendar management
  • Database entry
  • Inventory Management
  • File Management
  • Payroll
  • Human Resources

Languages

Cambodian
Native or Bilingual

Timeline

Office Administrative

Becker Blacktop LLC
05.2022 - Current

Office Manager

Active Chiropractic LLC
07.2017 - 04.2022

Office Manager

Dung Xuan Nguyen M.D
03.2015 - 05.2016

High School Diploma -

Clover Park Technical College

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Maryna Seam