Mary Shenell Davis
Stockton,CA
Summary
Results-driven Accounts Payable Specialist with extensive experience. Proficient in processing invoices and reconciling accounts, leveraging strong data organization skills to enhance efficiency. Adept at managing vendor relationships and ensuring compliance, consistently achieving timely payments and accurate financial records.
Overview
20
20
years of professional experience
Work History
Accounts Payable Assistant
Bockmon Woody Electric, Co.
Stockton, CA
01.2025 - 05.2025
- Assisted with checking invoices against purchase orders to confirm coding, updated missing information, and created PO’s when needed.
- Posted invoices, matched statements to supplier invoices, selected invoices to be paid, submitted them for review, printed remittance, and attached to invoices to be filed.
- Reviewed Preliminary notifications, researched job information, scanned, and saved to job file.
- Worked with different software platforms to achieve invoice processing, which included Jonas and Remarcable for invoice processing and CorPay for printing payment remittance, and providing payment status to suppliers.
Program Bookkeeper
Family Resource Center
Stockton, CA
05.2023 - 07.2024
- Maintained AP email box daily, processed invoices doing the 3- way match, and processed mileage.
- Processed weekly check runs by ACH, checks, and credit card payments.
- Confirmed bank statements for credit card transactions when processing invoices.
- Reviewed statements and requested missing invoices.
- Requested receipts to complete the processing for credit cards transactions.
- Entered Purchase Orders in Workflow for all invoices and followed up on approvals.
- Served as liaison between departments and vendors to resolve invoice Issues and inquires.
- Prepared the accounts payable accrual journal and other journal entries as needed.
- Maintained vendor files, added new vendors, and requested W9s.
- Supported all internal and external audit activities associated with accounts payable.
- Cross trained with our AP team to assist as back-up.
Accounts Payable Specialist
Van De Pol
Stockton, CA
01.2023 - 04.2023
- Processed Manual Checks, Cash Application daily, searched for backup on website and email.
- Responded to emails, saved invoices from AP email to vendor folder.
- Processed invoices, searched for BOL/PO/SO, vouchered, and entered in Sage.
- Filed open invoices and assisted with weekly check runs.
- Assisted with AP tasks as requested.
Accounts Payable Technician
SJ Health Center
Trinity Parkway, CA
06.2021 - 10.2022
- Responsible for receiving all invoices through AP email and direct mail, examined documents such as invoices, forms, expense reimbursements for accuracy, completeness, and conformance.
- Prepared invoices and expense reimbursements by coding to the GL and sent out for approval.
- Assisted with maintaining financial and statistical records by posting transactions in PeopleSoft.
- Reviewed statements and requested missing invoices.
- Processed credit applications, submitted for approval, and sent out credit reference emails.
- Recorded accruals, reconciled bank statements, and assisted Controller with various request.
- Printed and scanned new Purchase Orders and Contracts to distribute to the appropriate managers.
Accounts Payable - Finance
CRG
Tracy, CA
08.2014 - 03.2020
- Efficiently prioritized invoices according to discount terms, 3-way match, and posted invoices.
- Responsible for invoice payments, matched invoices to checks, obtained all signatures and distributed.
- Reconciled accounts payable, entered credit card transactions, and monitored prepaid expenses.
- Processed vendor credit applications, business license, and provided tax exempt forms.
- Responsible for assuring that all Certificate of Insurance were in compliance.
- Processed all 1099s for all vendors and submitted.
- Assisted with audits and special request.
Accounts Payable Analyst
BMC Software, Inc.
Pleasanton, CA
03.2013 - 01.2014
- Reviewed invoices, coded Time and Expenses, and entered in Oracle.
- Resolved payment issues and responded to vendor inquiries.
- Monitored PO funds and requested additional when needed.
- Generated PO’s, submitted web-requisitions for new, and additional projects.
Accounts Payable Clerk
Northstar Recovery Services, Inc.
Hayward, CA
05.2011 - 01.2013
- Matched invoices to PO’s, coded to GL, reviewed invoices for accuracy, and sent out for approval.
- Reviewed and audited expense reports for accuracy and reasonableness to process.
- Processed invoices in Viewpoint. Selected invoices for check run, and submitted for approval.
- Maintained daily follow-up with vendors to ensure that all purchase orders, change orders, certificate of liability insurance were received, and company requirements were followed.
- Actively maintained AP filing, pulled invoices for review, and assisted with audits.
Accounts Payable/Payroll Assistant
Transdyn Control Inc.
Pleasanton, CA
02.2005 - 09.2010
- Efficiently processed and entered all invoices and expenses in Timberline creating batches.
- Maintained new vendor files, requested W9’s and up-dated system information for all vendors.
- Prepared invoice selection for check run and submitted to controller for approval.
- Processed payments for 6 branches, matched invoices to checks, obtained all signatures.
- Paid invoices by ACH, wire, checks, and credit card.
- Ensured all time sheets entered in Torxhead weekly with all approvals for payroll deadline.
- Processed payroll for 125 employees; generated direct deposit and processed garnishments.
Education
Certificate -
Intuit Quick Books Online ProAdvisor
Stockton, CA08.2024
Skills
- Suite proficiency in Microsoft Office
- Processing invoices efficiently
- Reconciliation of accounts
- Ledger accounting skills
- Management of vendors
- Software for accounting tasks
- Data organization skills
- Typing capability at 65 wpm
- Tools for project management
References
References available upon request.
Work Type
Full TimeWork Location
On-SiteHybridImportant To Me
Career advancementWork-life balanceCompany CultureFlexible work hoursPaid time offPersonal development programsHealthcare benefitsPaid sick leave401k matchWork from home option4-day work weekTeam Building / Company RetreatsStock Options / Equity / Profit SharingTimeline
Accounts Payable Assistant
Bockmon Woody Electric, Co.
01.2025 - 05.2025
Program Bookkeeper
Family Resource Center
05.2023 - 07.2024
Accounts Payable Specialist
Van De Pol
01.2023 - 04.2023
Accounts Payable Technician
SJ Health Center
06.2021 - 10.2022
Accounts Payable - Finance
CRG
08.2014 - 03.2020
Accounts Payable Analyst
BMC Software, Inc.
03.2013 - 01.2014
Accounts Payable Clerk
Northstar Recovery Services, Inc.
05.2011 - 01.2013
Accounts Payable/Payroll Assistant
Transdyn Control Inc.
02.2005 - 09.2010
Certificate -
Intuit Quick Books Online ProAdvisor
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