Mateo Santos
Castroville,TX
Summary
Highly-motivated professional with desire to take on new challenges. Offers calendar and personnel management expertise coupled with a strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
5
5
years of professional experience
Work History
District Court Administrator
Kendall County
Boerne, TX
01.2019 - Current
- Responded to inquiries from public regarding court processes and procedures.
- Attended hearings as directed by presiding judge or senior administrator.
- Oversaw the day-to-day operations of the court.
- Monitored attendance of all participants during trials and hearings.
- Reviewed legal documents such as complaints, motions and petitions for accuracy prior to filing with the appropriate office.
- Worked closely with prosecutors to ensure compliance with applicable laws.
- Coordinated with other departments in the courthouse to ensure efficient processing of legal matters.
- Provided administrative support to judges, attorneys, witnesses, jurors, law enforcement officers, victims and others involved in proceedings.
- Wrote, proofread and corrected records documents, file letters and professional correspondence.
- Developed and maintained databases for tracking projects, clients, and financial records.
- Analyzed operational processes and recommended improvements to enhance efficiency.
- Served as the primary point of contact for external stakeholders, including clients and partners.
- Supervised administrative staff, delegating tasks and managing workload distribution.
- Facilitated communication between departments to support project completion and goal achievement.
- Coordinated with IT department to resolve technical issues and maintain computer systems.
- Oversaw inventory management, including ordering office supplies and equipment maintenance.
- Managed travel arrangements and accommodations for executive staff and visiting clients.
- Coordinated scheduling and logistics for staff meetings and corporate events.
- Handled correspondence, including drafting emails, memos, and reports for senior management.
- Assisted in the recruitment process, from posting job ads to organizing interviews and onboarding new hires.
- Ensured compliance with health and safety regulations within the office environment.
- Conducted performance evaluations and recommended training programs for staff development.
- Managed day-to-day office operations, ensuring efficient workflow and adherence to policies.
- Improved office organization by developing filing system and customer database protocols.
- Answered telephones to take messages or redirect calls to appropriate colleagues.
- Monitored budget expenditures and prepared financial reports for review by management.
- Checked office stock to determine supply levels and maintain inventory.
- Implemented new software and technology solutions to enhance office productivity.
- Organized and maintained documents, files and records.
- Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
- Pitched in to help with office tasks during busy periods and staff absences.
- Streamlined office processes and procedures to boost profits and productivity and facilitate continuous improvements.
- Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
- Planned and controlled budgets for contracts, equipment and supplies.
- Determined staffing requirements, interviewing, hiring and training new employees.
- Collaborated with other departmental leaders to establish organizational goals, strategic plans, and objectives.
- Represented work unit at meetings or conferences to serve as liaison for requests or complaints.
- Established work procedures or schedules to organize daily work of administrative staff.
- Managed busy calendar for executive team, planning and preparing meetings and communications.
- Monitored office supplies to replenish needed inventory before depletion.
- Created and revised systems and procedures by analyzing operating practices, recordkeeping systems and forms control.
- Analyzed internal processes and recommended and implemented procedural or policy changes to improve operations.
- Maintained security protocols within the courthouse setting including access control measures for visitors and attorneys.
- Ensured proper maintenance of courtroom equipment including audio and video recording devices.
- Supervised staff members including assigning tasks, monitoring performance and providing feedback and training as needed.
- Assisted in developing budget plans for court operations including personnel hiring and firing decisions.
- Prepared reports on court activities and cases.
- Managed judicial calendars ensuring timely disposition of cases.
- Developed and implemented court policies and procedures.
- Conducted research to develop court programs, procedures, rules, regulations, and practices.
Education
Associate of Applied Science - Multimedia
Northwest Vista College
San Antonio, TX05-2003
Skills
- Court Procedures
- Records Management
- Budget Administration
- Legal knowledge
- Organizational Leadership
- Technology proficiency
- Schedule Coordination
- Policy writing
- New Hire Onboarding
- Financial Oversight
- Program Oversight
- Staff Management
- Customer Service
- Technical Documentation
- Employee Supervision
- Timesheet Processing
- Events Coordination
- Project Coordination
- Office Administration
- Expense Monitoring
- Executive Support
- Strategic Planning
- Deadline Adherence
- Continuous Improvement
- Budget Management
- Scheduling
- Team Collaboration
- Performance Improvement
- Data Confidentiality
- Decision-Making
- Expense Reporting
- Attention to Detail
- Program Leadership
- Personable and Approachable
- MS Office
- Resourceful and Analytical
Accomplishments
- Texas Center for the Judiciary Court Professional Conference Planning Committee
- President of the Rural Association for Court Administration
- Member of the Texas Association for Court Administration
Timeline
District Court Administrator
Kendall County
01.2019 - Current
Associate of Applied Science - Multimedia
Northwest Vista College