MATHEW WARD
Summary
Detail-oriented and highly experienced executive administrative assistant with a robust background in the entertainment industry, specializing in post-production workflows. Demonstrates an enthusiastic approach and a strong commitment to team success, consistently delivering high-quality results. Exceptional attention to detail and organizational skills enable efficient management of multiple projects. Proficient in Avid Media Composer, providing valuable technical expertise to support editors and producers.
Overview
2026
2026
years of professional experience
Work History
Media Logger
Herzog & Company/CNN
08.2025 - Current
- Screen and annotated raw archival media of wide ranging sports material for best soundbites and broll prior to story producer and editor eyes on.
- Built producer and editor stringouts as requested
- Facilitated smooth asset handoffs between departments with clear communication regarding availability, location, and specifications of each file.
- Effectively met project requirements by closely adhering to established guidelines for logging and cataloging media assets.
- Aided in legal compliance efforts with diligent tracking of usage rights for acquired footage and music tracks.
- Upheld company data security standards through vigilant adherence to established protocols for media storage and access.
Assistant Editor
Herzog & Company/CNN
09.2021 - 03.2024
- Managed and organized project in Avid Media Composer which included tens of thousands of digitized archival material for documentary production which aired nationally on CNN Network.
- Digitized archival media for documentary television series
- EDL creation
- Created producer requested edits and string-outs
- Maintained strict adherence to AP Style guidelines in all editorial work completed for the publication.
- Facilitated the professional development of junior staff members and Loggers by providing mentorship, advice, and support.
Operations Coordinator
Sunset Las Palmas Studios
2018 - 2019
- First point of contact in office for tenants, vendors, and visitors to Studio.
- Assisted with production move-in and move-out processes.
- Built good working rapport and relationships with tenants including promptly responding to production requests and collaborating with internal operations teams to address work orders
- Created studio vendor files, including vendor set-up, drafting documents and vendor contracts via DocuSign
- Assisted Executive Vice President and Manager of Operations with day to day tasks as needed.
Media Content Coordinator
Tremolo Productions/HBO
- ‘Crossfire Hurricane' The Rolling Stones (Band) 50th Anniversary Documentary. Director: Brett Morgan Emmy nominated for Best Documentary
- Coordinated and secured ephemera media related to the rich history of The Rolling Stones over 50 year period to be used in film
- Worked directly with Bret Morgan (Director) and Morgan Neville, (Producer; 20 Feet From Stardom, Won't You Be My Neighbor) to facilitate post production office needs.
Executive Assistant to Dawn Soler VP Music/ABC TV
ABC Television
- Assisted Ms. Soler in overseeing the selection process of music to be added to ABC television programming
- Researched artist/composer information to determine recording company/publisher and/or owners of musical pieces requested by music supervisors
- Communicated with external music supervisors and artist management to coordinate “on lot” showcases of new talent for ABC executive's approval
- Ensure all relevant documents are sent to legal department
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Executive Assistant to Susanne Lally
Paramount Pictures
- Assisted VP in all areas of daily operations including, scheduling multi office conference calls between London and Los Angeles offices
- Maintaining and organizing media breaks of upcoming releases for future distro, processing of invoices and dealing with accounts payable on a daily basis.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for executive meetings
Post Production Coordinator
MTV Networks
- Ensuring the smooth operation of the editorial department, coordinating the production and delivery of final delivery elements, scheduling and coordinating ADR sessions, managing the administration of the department including post production staff
- Scheduled screening sessions for Executives
Asst. to the Post Production Supervisor
ABC Television
- Extreme Makeover: Home Edition
- Coordinated trafficking of elements between post houses and network.
- Assisted network promo department, scheduled night editors and post production assistants
- Supervised Post Production Assistants
Skills
- Over a decade of experience with Avid Media Composer Software
- Proficient in Outlook, Mac, Word, Excel, File Maker Pro
- Experienced in providing high level entertainment executives and production staff with administrative support
- Excellent communication and time management
Timeline
Media Logger
Herzog & Company/CNN
08.2025 - Current
Assistant Editor
Herzog & Company/CNN
09.2021 - 03.2024
Operations Coordinator
Sunset Las Palmas Studios
2018 - 2019
Media Content Coordinator
Tremolo Productions/HBO
Executive Assistant to Dawn Soler VP Music/ABC TV
ABC Television
Executive Assistant to Susanne Lally
Paramount Pictures
Post Production Coordinator
MTV Networks
Asst. to the Post Production Supervisor
ABC Television
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