Hi, I’m
Matiwonesa Munyaradzi
Millbrook,NY
Summary
Experienced and enthusiastic Executive Assistant with track record of success across wide range of industries. Possesses exceptional interpersonal, problem-solving and analytical skills to provide advice and expertise to client organizations improving business performance. Experienced in all aspects of operations, strategy and finance.
Overview
23
years of professional experience
Work History
Shepardson, Stern & Kaminsky
Executive Assistant
08.2016 - Current
Job overview
- Provide basic administrative support including expense reports & time sheets
- Processed travel expenses and reimbursements for executive team and senior management group.
- Handle confidential and sensitive information with discretion and tact.
- Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handle logistics, catering, and agendas for executives.
- Manage day-to-day office operations.
- Purchase over 100 toys, manage staff to wrap gifts, liaise with school, arrange employee travel and celebratory lunch for annual Santa charity event at P.S 188/ The Island School
- Coordinate executive meetings, employee gatherings, parties and staff recognition events
- Select, purchase and ship employee gifts
- Research and write reports on client profiles for new business pitches
- Successfully organize and promote volunteer events including a drive for multiple companies for Women in Need NYC, cultural food tour in Queens
- Research, invite and organize speaker events including Jade Bryant, Writer & Director, DeafTalent Management, Ryan M Jones, Historian, The Lorraine Hotel, Dr. Olajide Williams, Prof & Chair, Dept of Neurology Columbia University Vallegos College and others
- Investigate hiring practices of large corporations who have targeted employment programs for client pitches
- Conduct research on client projects for corporations such as Comcast, Microsoft, USA Today & Starbucks
- Support business and hospitality needs of corporate partners and staff during meetings and company events.
- File paperwork and organized computer-based information.
- Manage mail and both incoming and outgoing correspondence, mail, email and faxes.
- Greet arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Pace University
Consultant
03.2019 - 06.2021
Job overview
- Delivered outstanding service to clients to maintain and extend relationship for future business opportunities
- Planned Pace University's Spirit of Pace Awards Dinner and Silent Auction at The American Museum of Natural History
- Procured 20+ silent auction items within an 8-week time period raising over $12,000
- Introduced new ideas for obtaining silent auction items
- Planned marketing strategies to boost online participation in silent auction
- Change in strategy lead to over 30% increase in online participation in silent auction versus 0% participation in previous events
- Helped increase donations and ticket sales through cold calls and follow up emails
- Acted as liaison between Museum, Pace staff and vendors
- Delivered outstanding service to clients to maintain and extend relationship for future business opportunities.
- Proofread all event materials
- Wrote post event acknowledgement letters
Educational Testing Service, ETS
Proctor
05.2007 - 11.2019
Job overview
- Proctored SAT tests for up to 35 students
- Took attendance and ensured all documentation of test takers meet the criteria set by the Educational Testing Service
- Kept the official time of test
- Validated appropriate identification to allow admission to testing area.
- Maintained secure and positive environment conducive to testing.
- Report irregularities during the testing period
Plannernet
Event Planner
07.2015 - 08.2016
Job overview
- Event planning for pharmaceutical, financial, marketing and technical industries
- Provided on site monitoring and assistance for pharmaceutical programs to ensure governmentcompliance
- Managed on site registration for Microsoft, Bloomberg and Oracle conferences
- Consultant and remote support for various conferences outside of the New York State area
Sudler & Hennessy, Division of Young & Rubicam, Medical Education Services
Senior Speaker Bureau Coordinator/Project Manager
09.2011 - 11.2014
Job overview
- Provide logistical arrangements of pharmaceutical educational programs for field sales force of Bayer
- Healthcare
- Pharmaceuticals and Alexion Pharmaceuticals
- Coordinate travel arrangements for program speakers
- Troubleshoot issues with Sudler & Hennessy's online tracking system
- Ensure all meetings are in compliance with the policies of each client and the U.S
- Law, The Physician
- Payments
- Sunshine Act a part of the Patient Protection and Affordable Care Act (PPACA)
- Assist field sales force with targeting venues appropriate for medical meetings
- Negotiate contracts to meet all client policies including: budgetary requirements, conducive learningenvironments and detailed documentation
- Support field and speaker with crisis management including venue issues and travel emergencies
American Family Life Assurance Company
Sales Associate
03.2010 - 02.2013
Job overview
- Cold calling
- Made presentations to business owners and health benefits managers in small and large businesses
- Engaged with customers to effectively build rapport and lasting relationships.
- Answered customer questions about products and services
- Listened to customer needs and desires to identify and recommend optimal products
Girl Scouts of the USA, Planned Girl
Meetings and Logistics Specialist
06.2008 - 01.2009
Job overview
- Scouts' National Council Session/51st Convention (8,000+ registrants) and additionalmeetings
- Managed Day and Hall of Exhibit Pass registration (approximately 3,000 registrants)
- Selected convention site; negotiated hotel, catering and other vendor contracts
- Developed a system of checks and balances for GS Accounting Department to track payments
- Screened online registration service providers for system compatibility with in-house technology
- Oversaw online exhibitor registration including mailing of materials, customer service, printing badges,etc
- Arranged transportation to convention site for attendees staying at over 10 local hotels
- Facilitated post-Convention billing - provided breakdown of bills, check requests, verified bills foraccuracy
- Assisted on-staff meeting planner in arranging additional meetings and conferences
- Served as a liaison between hotel managers across the United States and staff at over 100 local Councilsto arrange smaller regional meetings and programs
- Coordinated audio/visual needs for smaller meetings
Robin Hood Foundation
Executive Assistant
09.2007 - 01.2008
Job overview
- Calendar management for Director of Development and Advisory Board
- Attended Advisory Board meetings; kept and distributed meeting minutes
- Updated all board and committee member donations in Raiser's Edge
- Arranged monthly field trips for development staff to Robin Hood funded programs
- Served as support staff as necessary for fundraising events
The Association of Junior Leagues International, Inc
Meetings Manager
09.2000 - 09.2007
Job overview
- Scheduled series of four annual training meetings/workshops nationally; included travel to, evaluationand selection of sites; maintained a three year calendar of pre-contracted sites
- Managed budget of $200,000 to organize series of training meetings; reviewed and approved BEOs;prepared bills
- Organized special events for League leadership, International Board Members and staff
- Collaborated with IT Director and outside web development firm to develop a special in-houseregistration system
- Conducted all aspects of on-site conference management, including setup, registration and staffsupervision
- Provided facilities management; coordinated all audio visual needs and verified accurate catering
- Arranged shipping of all conference materials and distribution of post conference materials
Education
Professional Convention Management AssociationNew York
from Food And Wine Selection
Estate Planning AssociatesNew York, NY
from Health & Life Insurance
03.2019
The State University of New York
Bachelor of Arts
1994
Skills
- Executive Assistant (10 years)
- Outlook
- Event planning
- Management
- Project management
- Microsoft Office
- Property management
- Marketing
- Calendar Management
- Contract Negotiation
- Office Management
- MS Office
- Working with Consultants
- Project Management
- Social Media Platforms
- Cultural Awareness
- Client Engagement
- Website Navigation
- Reports and Documentation
- Customer Relationship Management
- Team Leadership
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Consultant
Pace University
03.2019 - 06.2021
Executive Assistant
Shepardson, Stern & Kaminsky
08.2016 - Current
Event Planner
Plannernet
07.2015 - 08.2016
Senior Speaker Bureau Coordinator/Project Manager
Sudler & Hennessy, Division of Young & Rubicam, Medical Education Services
09.2011 - 11.2014
Sales Associate
American Family Life Assurance Company
03.2010 - 02.2013
Meetings and Logistics Specialist
Girl Scouts of the USA, Planned Girl
06.2008 - 01.2009
Executive Assistant
Robin Hood Foundation
09.2007 - 01.2008
Proctor
Educational Testing Service, ETS
05.2007 - 11.2019
Meetings Manager
The Association of Junior Leagues International, Inc
09.2000 - 09.2007
Professional Convention Management Association
from Food And Wine Selection
Estate Planning Associates
from Health & Life Insurance
The State University of New York
Bachelor of Arts
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