Summary
Overview
Work History
Education
Skills
Websites
Extracurricular Activities
Security Clearance
Accomplishments
Certification
References
Work Availability
Timeline
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Matthew Galvin

Matthew Galvin

Argyle,TX

Summary

Dynamic organizational leader and retired U.S. naval officer with over 24 years of expertise in innovative problem-solving and team leadership. Recognized for enhancing business operations through process optimization, project management, and data analysis, resulting in increased productivity and operational efficiency. Strong communicator and strategic thinker, effectively driving team success and aligning efforts with organizational goals. Seeking to leverage extensive experience to further enhance operational outcomes in a forward-thinking organization.

Overview

22
22
years of professional experience
1
1
Certification

Work History

Administrator

City of Dallas
Dallas, TX
11.2024 - Current
  • Manage a team of 320 personnel for a city staff size of 14,000 and a population of 1.3MM residents. Oversee hiring and training for division.
  • Oversee quality control to identify inconsistencies and malfunctions and compile statistical data from various sources for analysis and adjustment.
  • Develop spreadsheets to track project progress, budgets and other related staffing data.
  • Negotiate contracts with vendors and service providers to optimize costs and efficiency.
  • Monitor payroll of 320 personnel and credit card purchases and invoicing to prevent financial errors.
  • Supervise 320 administrative staff, delegating tasks and managing workload distribution.
  • Facilitated training sessions for new employees on company policies and procedures.
  • Analyzed key performance indicators to identify effective strategies and staffing strategies.
  • Conducted daily audits of employee performance and took appropriate for improvement.
  • Review financial statements and accounting records to ensure accuracy and compliance with Generally Accepted Accounting Principles.
  • Collaborate with other directors across the organization to develop strategies that support overall objectives.
  • Created cost control systems to ensure that overtime expenses were kept within allocated limits. Oversee a 35MM budget.
  • Monitor supplier performance in terms of quality, delivery and responsiveness to ensure compliance with contractual agreements with AT&T and Motorola.
  • Review supply levels and aging inventory to forecast purchasing needs and track inventories.
  • Settled complex new and existing agreements or statements of work, requests for information and requests for proposals.

Assistant Director of Human Resources

City of Denton
Denton, TX
02.2024 - 11.2024
  • Managed a team of 30 personnel for a city staff size of 2,200 and a population of 160,000 residents.
  • Reviewed hundreds of applicant resumes and conducted phone screenings and interviews with potential candidates. Signature authorization.
  • Created daily / monthly reports summarizing employee data including salary information, hiring and termination statistics.
  • Conducted job analysis for positions within the organization to ensure accurate job descriptions and compensation.
  • Liaised between management and employees by relaying work information, adjustments and grievances.
  • Created and implemented employee retention strategies for city and utilized in meetings.
  • Suggested promotions and wage increases according to employee performance.
  • Managed a 14MM dollar budget for department and oversaw accounts receivable and payable.
  • Researched industry and local trends to inform compensation and performance strategies.
  • Developed, implemented, and monitored policies and procedures related to employee relations and human resources management. Created the policy on policy for city wide total policy review.
  • Coordinated employee benefits programs, including health insurance and retirement plans.
  • Resolved grievances from employees by investigating complaints and recommending appropriate solutions.
  • Assisted in employee recruitment, hiring and interview processes.
  • Performed benefits administration tasks such as enrollments and changes, responding to inquiries and resolving discrepancies.
  • Monitored employee attendance records to ensure accuracy of payroll processing.
  • Reviewed customer contracts for pricing accuracy prior to invoicing customers.
  • Participated in strategic planning to improve overall financial health of the organization.
  • Managed AP and AR operations, coordinating staff workflows and reviewing completed work to reduce errors.
  • Prepared and processed purchase orders for supplies, equipment and services.
  • Performed regular reviews of existing contracts to negotiate better terms or reduce costs where possible.

Chief Operating Officer | Director of HR

Department of Navy
10.2006 - 03.2023
  • Directed budgetary planning, training coordination, and administrative management for 5000 personnel.
  • Oversaw daily operations across multiple departments, ensuring alignment with strategic objectives.
  • Negotiated govgovernment contracts with vendors and suppliers for goods or services.
  • Conducted regular meetings with departmental heads to review progress.
  • Fostered positive relationships with US Senators, Congressmen, state governors, city mayors, public entities and other agencies.
  • Worked closely with NCIS, local and state authorities requesting access to information
  • Conducted performance evaluations, implemented disciplinary actions, and managed adherence to procedures.
  • Exhibited exceptional dedication to surpass targets within compliance guidelines, achieving #2 rank among 33 COOs.
  • Managed 500 MM dollars in budgets, facilities, and equipment ensuring smooth operations with 0 losses.
  • Directed team and managed resources, ensuring compliance with standards.
  • Coordinated major project initiatives from planning through to execution, ensuring timely completion.
  • Analyzed financial data and identified areas of improvement for cost savings.
  • Chaired meetings to discuss strategic initiatives and operational issues.
  • Led special projects, such as system implementations and process redesigns, to enhance accounting operations and efficiency.
  • Produced accurate and compliant financial statements, reports, documentation and budget frameworks.
  • Coordinated and led weekly, monthly, and annual audits, acting as the primary liaison with external auditors.
  • Developed budgets, prepared forecasts and monitored financial deadlines.
  • Reconciled and reviewed operations databases and accounting system records to calculate and determine accurate monthly revenues.
  • Prepared, reviewed, and analyzed financial statements to ensure accuracy and completeness.
  • Coordinated compliance enforcement activities for a full-time team of 600 personnel.
  • Directed a talent acquisition team of 380 recruiters to surpass the target by achieving 175%, accessing over 4000 full-time personnel in hard to fill positions.
  • Directed daily operations of military and civilian technical teams with a focus on 123 programs.
  • Oversaw operational logistics accommodating 4.5 million attendees during largest Navy Fleet Week in San Francisco.
  • Served as the Master of Ceremony for Parade of Ships for Senior Executive Level Department of Defense Flag Officers, United States Senators, Congressman, and civilians.
  • Managed legal compliance for a workforce of 273 military and civilian employees across Texas and Oklahoma.
  • Collaborated with Naval and civilian attorneys along with law enforcement professionals to support investigations. Led investigative teams.
  • Directed 71 internal investigations and personally conducted 13 litigation investigations for general counsel.
  • Overhauled training programs impacting 273 military and civilian team members.
  • Engaged with government representatives to coordinate large-scale projects.
  • Analyzed actual financial results to budget, preparing variance reporting to functional groups.
  • Directed an 18-member team in auditing compliance with sexual harassment, hazing, equal opportunity, and fraternization policies.
  • Assisted in worldwide emergency management and humanitarian and disaster response operations as the resources section chief in the regional operations center
  • Assessed team operations and administrative tasks to identify enhancements.
  • Evaluated offenders' eligibility for release from U.S. Naval Brigs.
  • Accurately reviewed, analyzed, and interpreted laws, statutes, and rules for legal cases.
  • Handled records of employee leave balances while aiding department management team in budget preparation and oversight.
  • Delivered training and oversight for regional programs impacting 4,000 civilian and military staff, achieving a 98% completion rate.
  • Oversaw HR processes including requisitions, classifications, and program coordination.
  • Developed and implemented human resources policies, procedures, and best practices.
  • Managed comprehensive HR processes across the western United States for 5000 personnel.
  • Directed planning, execution, and integration of HR programs, policies, and services across the region spanning Alaska to Minnesota.
  • Partnered with senior leadership to deliver strategic assistance.
  • Issuing regular summaries on mission effectiveness and operational readiness to region Admiral.
  • Analyzed employee performance data to identify areas of improvement and develop strategies for advancement.
  • Compiled comprehensive materials sourced from various department heads for streamlined final output.
  • Conducted exit interviews with departing employees to identify areas of improvement in the organization's HR management system.
  • Managed recruitment, selection, onboarding and training processes for new employees.
  • Oversaw payroll processing functions to ensure accuracy of payments made to employees.
  • Ensured that all purchases were made in accordance with organizational policies and procedures.
  • Provided training sessions to staff members regarding procurement processes and best practices.
  • Processed payments to suppliers within established timelines while ensuring accuracy of invoice details.
  • Negotiated and finalized vendor contracts in order to optimize pricing structures and delivery schedules.
  • Assessed department needs and implemented plans for sourcing supplies.
  • Negotiated contracts with vendors in order to secure the most favorable terms possible.

Program Supervisor

Clark County Nevada
Las Vegas, USA
01.2003 - 10.2006
  • Managed operations of two recreation centers and one aquatics park along with the largest Program in Parks and Recreation - Safekey.
  • Directed team of 364 employees while managing $3.6 million budget.
  • Managed and audited programs, policy, and practices to ensure legal compliance and record keeping systems
  • Conducted analysis on state and federal grant projects and submitted related documentation.
  • Managed employee relations, record keeping, and staff supervision.
  • Facilitated team meetings to discuss progress on projects and initiatives.
  • Collaborated with other departments within the organization to ensure successful project completion.
  • Assessed and identified service delivery challenges and opportunities within local area.
  • Prepared and maintained budgets, personnel records or training manuals.
  • Handled administrative procedures to meet objectives set by boards of directors or senior management.
  • Processed invoices in accordance with accounting guidelines.
  • Conducted research on various topics related to accounting policies and practices including Generally Accepted Accounting Principles.
  • Established chart of accounts and defined accounting policies and procedures to maintain accounting controls.
  • Reviewed requisition orders, verifying terminology and specifications for accuracy.
  • Provided training sessions on procurement processes and procedures for staff members.
  • Ensured compliance with relevant laws, regulations, policies and procedures related to procurement activities.
  • Reviewed and approved vendor invoices.

Education

MBA - Business

Texas Woman's University
Denton, TX
12-2025

Master of Public Administration - M.P.A.

San Diego State University
San Diego
01.2003

Bachelor of Science -

San Diego State University
San Diego
01.1998

General Education -

Brigham Young University
01.1992

Skills

  • Results-Oriented Strategic Leadership
  • Compliance Risk Assessment
  • Legal Compliance Officer
  • Process Improvement
  • Financial oversight
  • Risk Mitigation
  • Information Tracking
  • Database management
  • Budget development
  • Cross-functional collaboration
  • Fixed asset management
  • Risk analysis
  • Accounts payable management
  • Financial data analysis

Extracurricular Activities

High School Basketball and Volleyball 4-year varsity player.  Honorable mention High School All-American.  Top 50 Players in the United States - Fabulous 50.  Division 1 student athlete at Brigham Young University and San Diego State University.  US Olympic Festival Team.  United States Navy Volleyball team (1993, 94, 95).  United States All-Armed Forces Volleyball Team.  Represented the US Military at 1st Ever World Military Olympic Games in Rome, Italy. Assistant Volleyball coach at University of San Francisco and University of San Diego Volunteer. Youth volunteer for LDS Church Wards in California, Texas, Florida, Washington, and Indiana (1996-2025).

Youth volleyball and basketball camps and clinics (1990-2025).  

Security Clearance

TS/SCI Clearance

Accomplishments

  • 4 Time Team Captain
  • National Recruiter of the Year
  • Commanding Officer
  • 138 Page Masters Thesis

Certification

  • Professional in Human Resources

References

References available upon request.

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Administrator

City of Dallas
11.2024 - Current

Assistant Director of Human Resources

City of Denton
02.2024 - 11.2024

Chief Operating Officer | Director of HR

Department of Navy
10.2006 - 03.2023

Program Supervisor

Clark County Nevada
01.2003 - 10.2006

MBA - Business

Texas Woman's University

Master of Public Administration - M.P.A.

San Diego State University

Bachelor of Science -

San Diego State University

General Education -

Brigham Young University

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Matthew Galvin