Matthew Mantro
Hollywood,FL
Summary
Legal operations thought leader with over ten years of management experience. Proven success managing Accounting, Finance, Marketing, IT, and Office Services teams in professional services organizations. Well versed in building scalable processes and delivering operational excellence.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Director of Finance & Operations
Conrad & Scherer
01.2023 - Current
- Initially hired as Director of Operations to manage day to day operations of boutique law firm
- Role was expanded to lead Finance & Accounting operations as well
- Serve as leader of Management Committee reporting to firm owners with direct responsibility for managing Accounting, Finance, Human Resources, Information Technology, Facilities, Litigation Support, and Office Services teams
- Work closely with the Firm’s Managing Partner to create the Firm’s strategic calendar and annual budget
- Recruit, onboard, supervise, and manage the performance of all non-attorney support staff, and assist with the recruiting and onboarding of all attorney and legal assistant support staff
- Implement process improvement initiatives to enhance efficiency and productivity
- Lead implementation of Paychex PEO replacing disparate HR systems with one partner leading to cost savings of approximately $100k annually
- Manage month-end close process including financial statement preparation, client billing and collection, time-tracking, trust account management, bookkeeping, expense management, and accounts payable
- Creation of excel financial models to calculate Partner and Associate Compensation based on employment agreements
- Responsible for maintaining the Firm’s various insurance policies in force and evaluating renewal policies.
Manager – Financial Planning & Analysis (Supply Chain)
Convey Health Solutions
01.2019 - 01.2022
- Direct accountability to CFO managing FP&A function including management reporting, forecasting and variance analysis of e-commerce operations across 3 distribution centers servicing 750 SKU’S from 30 suppliers
- Created detailed demand planning model incorporating usage trends, costs, inventory on hand, and purchase orders to forecast Revenue, COGS, Gross Profit
- Oversaw FP&A function for $200M OTC Pharmaceutical business and lead monthly review meetings explaining key P&L variances to budget
- Instrumental in recruiting and training FP&A team (1 Manager, 2 Sr
- Financial Analysts, 1 Financial Data Analyst)
- Managed processes supporting long-term strategic plan including annual budget, monthly forecasting, monthly financial reporting, and variance analysis explaining key drivers of actuals vs
- Budget and forecast
- Built and maintained pricing models for new business opportunities and provide strategic recommendations to achieve profitability goals considering proposed deal terms (cost per member, number of members, breakeven points, etc.)
- Led monthly consensus demand plan in partnership with procurement team focusing on key drivers including product mix, pricing, supplier cost and lead time
- Efforts have led to an increase in annual gross profit by $2.5M
- Instrumental in achieving warehouse cost reduction of $2M over two years through implementation of market-based compensation grid reducing attrition and agency warehouse staffing by 55%.
Senior Financial Analyst
Bilzin Sumberg (Law Firm)
01.2016 - 01.2018
- Promoted to deliver monthly financial reporting package, monthly reforecast, and annual budget
- Specialized in modernizing financial reporting processes by leveraging BI tools
- Built excel models to calculate annual bonuses of all partners and associates based on measurable KPI’s (originations, working attorney receipts, billable hours)
- Served as subject matter expert for Total Compensation (Salary, Bonus, Incentives) offered to incoming partners based on existing book of business in collaboration with HR
- Served as Business Partner to the Executive Director delivering insightful financial and business analysis to identify business issues, risks, and profitability opportunities
- Delivered performance scorecards by attorney and practice area highlighting excess capacity, profitability, and realization
- Saved firm $500k+ by managing duties of vacant CFO role over three years
- Automated monthly financial reporting processes leveraging Business Intelligence tools to generate ready to use reports
- Enhanced department efficiency by reducing financial reporting process from 12- day to 5- day data driven process.
Billing Supervisor
Bilzin Sumberg (Law Firm)
01.2013 - 01.2016
- Managed 4-person billing team
- Maintained thorough understanding of client terms, discount arrangements, attorney and client preferences while managing billing process for assigned billing responsible attorneys
- Created and reviewed monthly billing reports to ensure accuracy and completeness
- Prepared pre-bills for monthly review; edit and finalize invoices based on attorney feedback and client guidelines
- Submitted electronic invoices via E-Billing guidelines, monitored submitted invoices to confirm acceptance, appeal rejections, add timekeepers for rate approvals and additional troublemaking efforts
- Responded to information requests from attorneys, clients, and staff related to billing
- Assisted management with obtaining information on aged WIP balances and worked with attorneys to reduce balances.
Education
Master of Business Administration - undefined
Florida International University
Bachelor of Arts, Accounting - undefined
City University of New York at Queens College
Skills
Process Improvementundefined
Certification
Association of Legal Administrators
Timeline
Director of Finance & Operations
Conrad & Scherer
01.2023 - Current
Manager – Financial Planning & Analysis (Supply Chain)
Convey Health Solutions
01.2019 - 01.2022
Senior Financial Analyst
Bilzin Sumberg (Law Firm)
01.2016 - 01.2018
Billing Supervisor
Bilzin Sumberg (Law Firm)
01.2013 - 01.2016
Master of Business Administration - undefined
Florida International University
Bachelor of Arts, Accounting - undefined
City University of New York at Queens College
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