Matthew McDonald
Martinsburg
Summary
Proven financial professional with a track record of enhancing efficiency and accuracy in voucher processing and financial reporting at VA Medical Center. Excelled in bank reconciliation and tax compliance, demonstrating strong analytical skills and a commitment to improving payment systems. Known for meticulous attention to detail and the ability to train and guide teams towards achieving financial integrity and accountability.
Overview
15
15
years of professional experience
Work History
Voucher Examiner
VA Medical Center
Martinsburg
09.2017 - Current
- Processed CWT Payroll
- Processed IPAC Entries in FASPAC System (Monthly FEHB and Military Service Deposits)
- Monitored Multiple FCP's and Obligations
- Ensured compliance with the provisions of the Prompt Payment Act on items presented for payment
- Maintained obligation liquidation records by posting payments daily
- Develop and provide training to certifying officials on using the Invoice Processing and Payment System (IPPS)
- Reconciled computer reports with manually maintained ledgers.
- Analyzed financial statements for irregularities or discrepancies in expenditure patterns.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Processed Bills of Collection
- Reconciled account balances between general ledger and subsidiary ledgers.
- Conducted comprehensive research and data analysis to support strategic planning and informed decision-making.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Assisted departmental personnel in understanding various accounting processes related to vouchering systems.
- Reduced financial discrepancies by verifying accounting statements.
- Maintained a comprehensive database of all voucher transactions.
- Processed high-volume voucher batches according to established guidelines.
- Reviewed and processed vouchers for payment accuracy and compliance with applicable laws, regulations, and policies.
- Implemented controls over invoice processing, including review, approval, coding, and entry into the Accounts Payable system.
- Researched vendor information prior to processing invoices for payment.
- Classified and summarized financial data to compile and enter in financial records
- Compiled current budget data from estimated revenues, expenses and prior budgets.
- Performed periodic audits of accounts payable records to ensure accuracy of payments.
- Prepared weekly status reports detailing current accounts payable activity levels.
- Reconciled or entered report discrepancies found in financial records.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Identified discrepancies in invoices or other financial documents and resolved them accordingly.
- Investigated purchase orders not received by vendors within expected timelines.
- Provided technical assistance to internal customers regarding voucher payment issues.
- Generated monthly journal entries to record approved vouchers into the general ledger system.
- Ensured that all required forms were completed accurately before authorizing payments.
- Evaluated requests for payments against available documentation and budget restrictions.
- Followed up with vendors on outstanding invoices or inquiries as needed.
- Advised staff on best practices for improving efficiency during voucher examination process.
- Checked postings and documents for correctness, accuracy and proper coding.
Case Manager
Winchester Community Mental Health Center
Winchester
05.2015 - 09.2017
- Medication Management Assistance
- Linkage to Services and Referral
- Supportive Counseling and Education
- Transition/ Discharge Planning
- Ensure client compliancy in the MAT program
- Comply to all Federal, State, local, HIPPA and OSHA laws and guidelines
- Model, teach, and reinforce attitudes of mutual respect, consideration, cooperation, and socially appropriate interactions
- Performing daily/weekly urine screenings
- Create forms and reports for office use
- Provide information/assistance to all callers and guests
- File and maintain client records and charts
- Schedule weekly Medication Management and Psycho-educational Group Therapy appointments
- Review and file all client progress notes
Specimen Collector
SMA Medical Labs
Feasterville
10.2015 - 02.2017
- Processed specimens for laboratory testing in accordance with standards.
- Met quality control standards by examining specimens for adequacy and appropriateness.
- Maintained up-to-date records of specimen collection activities.
- Maintained compliance with standards for patient confidentiality, work accuracy and infection control.
- Prepared specimens for in-house testing and for transport to off-site to reference laboratories.
House Manager
New Lifestyles
Winchester
11.2013 - 05.2015
- Analyze data of populations diagnosed with Axis I, II & IV disorders and outcomes
- Complete weekly participation data, complete and score weekly student and clinical inventories and enter into the All Data Report
- Prepare weekly individual student Google Doc schedules
- Maintain and track daily Medication Management
- Model, teach, and reinforce attitudes of mutual respect, consideration, cooperation, and socially appropriate interactions
- Teach, observe, and reinforce performance of daily living skills, including financial skills, personal hygiene tasks, self-management behaviors, meal preparation skills, medication management and time management skills
- Collect, coordinate, analyze, and record all data in electronic medical/clinical records
Office Manager
Adam's Landscaping Inc.
Martinsburg
03.2010 - 11.2013
- Direct supervision of office team
- Assisted in developing budgets for departmental expenses.
- Automated office operations for managing client correspondence, payment schedules and data communications.
- Use technical knowledge and seasoned judgment in arriving at authoritative decisions
- Accounts Payable/receivable
- Payment Processing
- Travel/ meeting coordination and project/program support
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Annual business tax preparation, 941 Deposits, W-2 forms and weekly payroll
- Establish and maintain strong liaison with clients
Education
Bachelor's degree - Psychology
Southern New Hampshire University
Hooksett, NH, United States09.2013
High school diploma or equivalent - General Diploma
Musselman High School
Inwood, WV, United States05.1998
Skills
- Voucher processing
- Invoice verification
- Bank reconciliation
- Expense tracking
- Tax compliance
- Payment processing
- Budget monitoring
- Accounting principles
- Financial records and reporting
- Cost accounting
- Account auditing
References
- Krista Lechliter, Martinsburg VA Medical Center, Supervisory Contact Representative, (301) 876-3972, krista.lechliter@va.gov
- Dee Harrison, VA Medical Center, Nurse Manager, (304) 620-4261, doylette.harrison@va.gov
- Felicia Fuller, VA Medical Center, Supervisory Accountant, (304) 263-0811 / 5904, felicia.fuller2@va.gov
- Cathy Dipasquale, Long & Foster, Realtor, Transaction Coordinator, (304) 676-7001, cathydipasquale@gmail.com
Desired Locations
Martinsburg, West Virginia, United States
References
References available upon request.
Timeline
Voucher Examiner
VA Medical Center
09.2017 - Current
Specimen Collector
SMA Medical Labs
10.2015 - 02.2017
Case Manager
Winchester Community Mental Health Center
05.2015 - 09.2017
House Manager
New Lifestyles
11.2013 - 05.2015
Office Manager
Adam's Landscaping Inc.
03.2010 - 11.2013
Bachelor's degree - Psychology
Southern New Hampshire University
High school diploma or equivalent - General Diploma
Musselman High School
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