Matthew N. Hanson

Evaluate and interpret complex legal award documents to determine sponsor policies regarding: cost allowability; budget revisions and carryforward, financial reporting schedule, unique reporting requirements.
Prepare award notification memo and forward to Principal Investigator with appropriate comments regarding guidelines and prior approval requirements.
Review high audit risk expenditures including: payroll, equipment, and sub-contracts against grant funds for allowability in accordance with specific agency restrictions.
Identify areas of non-compliance and recommend remedial action.
Review payroll forms with C&G Salary Encumbrance report to confirm available budget.
Evaluate cost transfer requests for allowability and process journal entries to post-transfer charges in accounting system.
Responsible for proper record retention of all financial documentation relating to administration of the contract/grant fund and assisting auditors with review of financial records.
90 days prior to grant end date, conducts thorough review of cost, revenue, prepares close-out memo and communicates any founds issues with PI and Dir/Assoc. Dir.
Assign award budget to appropriate university accounts or budget pools and post to accounting system.
Forecast and monitor expenditure rates and identifies need for budget adjustment.
Evaluate request for budget revision and carryforward for compliance with Award and Sponsor terms and conditions.
Prepare journal entries to revise budgets and post to Accounting System.
Prepare and maintain financial reports and statements to meet internal and external reporting requirements.
Audit a variety of financial documents for completeness, accuracy, conformance with uniform accounting requirements, sponsor regulations, and OMB Circulars.
Reconcile reports, final invoices, and financial statements to grant funds.
Review award for close-out requirements.

• Regularly partnered with local government offices and state representatives to promote and advocate for the arts and music education in North Carolina public schools.
• Tripled size of the current choral program through organized and led regular recruiting initiatives to maximize program outreach and long-term retention.
• Developed music and travel budget to supervise purchase, use and maintenance of music materials, supplies, instruments, travel arrangements and accommodations all while consistently staying 60-70% under budget.
• Performed administrative tasks by developing yearly budgets, designing programs, applying for grants, crowdfunding, and fundraising efforts.
• Coordinated with regional and national performing arts professionals to organize festivals, masterclasses, clinics, competitions and concerts.
• Delivered an engaging and effective choral arts curriculum through diverse methods of classroom instruction, large ensemble music rehearsals, and use of music technology platforms for assessment.

• Coordinated travel arrangements by booking airfare, hotel and ground transportation.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Developed and updated spreadsheets and databases to track, analyze and report on performance and giving/donation data.
• Arranged for office equipment repair and maintenance with vendors.
• Handled client correspondence and tracked records to foster office efficiency.
• Supported room and space reservations, agenda preparation and calendar maintenance for programs, meetings and events.
• Maintained bookkeeping activities in QuickBooks.
• Executed record filing system to improve document organization and ease of management.
• Created detailed expense and giving reports for monthly and quarterly staff meetings.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Monitored premises, screened visitors, updated logs and issued passes to maintain security.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Managed monthly invoices for St. Mary's House Episcopal Campus Ministry and maintained accurate processing and verification.