Maureen O'Grady
Quincy,MA
Summary
Organized administrative professional with 20+ years experience working in varied professional settings. A true team player who is dedicated, intelligent and lends stability and value to positions held.
Overview
26
26
years of professional experience
Work History
Business Manager
Eck MacNeely Architects, Inc
11.2021 - Current
- Manage all financial operations for business; including but not limited to: all AP, AR, Payroll, Client Invoicing, Banking, Monthly Reconciliations, Collections, and all Financial Reporting
- Front-line Administrator of all Human Resources functions including oversight of company's 401k, & Health Insurance Plans and all New employee and Contractor Onboarding
- Oversee all office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Improve workflow efficiency by streamlining office processes and implementing new internal controls
Office Manager
Applied Plastics, LLC
08.2020 - 11.2021
- Manage all financial operations related to AR, AP, Banking and Cash Reconciliation
- Process weekly ADP payroll for both exempt and non-exempt employees, including accurate management of paid time off for all employees
- Responsible for on boarding of all new employees, including pre-employment screening, engaging with recruiters, benefits overview, and 'first day' logistics
- Collaborate with C-suite executives daily to manage all office administrations for two building campus, including manufacturing plant
Administrative Manager/Bookkeeper
Abacus Builders & General Contractors
08.2019 - 05.2020
- Improved office efficiency by implementing streamlined administrative processes and procedures.
- Supported human resource functions by adhering to current Massachusetts labor laws, assisted with on-boarding and off-boarding procedures such as benefit implementation/processing, W-4's, background checks, licensing requirements, unemployment, COBRA, etc
- Managed all aspects of AP, AR, general ledger, invoicing, collections, payroll, daily financial entries, monthly reconciliations, financial reporting and year end tax preparation.
- Improved office efficiency by implementing streamlined administrative processes and procedures.
Office Manager/Bookkeeper
Win Win Properties, LLC
08.2017 - 08.2019
- Acted as Executive Assistant to management team, handled busy phone system, responsible for interoffice calendar management and served as primary liaison between customers and upper-level management
- Provided administrative support to Marketing manager, RE agents, Customers and Contractors from time of Real Estate acquisition through rehab and onto final sale
- Performed Human Resources functions by researching several Health care Company offerings to determine best benefit package avail within budget for smaller sized company.
Business Manager
Holmes & Edwards Architects
05.2014 - 04.2017
- Oversaw and managed all aspects of accounting and administrative functions for small architectural firm
- Responsible for; weekly payroll; quarterly tax filings, all AP & AR, monthly reconciliations and month end close
- Worked closely with clients and vendors to best streamline business practices and keep jobs moving on set timetable.
Office Manager/Bookkeeper
Thacher Montessori School
06.2007 - 04.2013
- Oversaw and managed administrative operations of private school enrolling 250 students and 40 faculty and staff
- Ensured that office processes were standardized, communications were regulated, filing systems were created, supply orders were handled, and administrative tasks were appropriately distributed and overseen
- Served as schools primary bookkeeper - responsible for posting of all incoming tuition, program billing, weekly payables and all state census reporting.
Operations Manager
Boston Collegiate Charter School
04.1998 - 08.2004
- Supervised daily operations of start up charter school while consistently providing administrative support to all school Administrators and Board of Trustees
- Directed and managed all facility related matters including; internal and external reporting, yearly audits, on-going building renovations, grounds and expansion
- Produced and expanded non-academic programs; food service, transportation; school wide inventory and purchasing.
Education
Bachelor of Science - Industrial And Organizational Psychology
Bridgewater State University
Bridgewater, MA05.1996
Skills
- Strong interpersonal, verbal and written communication skills
- Critical thinker with strong problem solving skills
- Highly efficient, organized and adaptable
- Cooperative team member with positive upbeat personality
Personal Information
Title: Office Administrator/Bookkeeper
Timeline
Business Manager
Eck MacNeely Architects, Inc
11.2021 - Current
Office Manager
Applied Plastics, LLC
08.2020 - 11.2021
Administrative Manager/Bookkeeper
Abacus Builders & General Contractors
08.2019 - 05.2020
Office Manager/Bookkeeper
Win Win Properties, LLC
08.2017 - 08.2019
Business Manager
Holmes & Edwards Architects
05.2014 - 04.2017
Office Manager/Bookkeeper
Thacher Montessori School
06.2007 - 04.2013
Operations Manager
Boston Collegiate Charter School
04.1998 - 08.2004
Bachelor of Science - Industrial And Organizational Psychology
Bridgewater State University