Summary
Work History
Education
Skills
VALUE ADDED COMPETENCIES
Timeline
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Maurietta Powell

Maurietta Powell

Humble

Summary

Experienced Office Manager and Executive Assistant dedicated to providing high-level executive support, streamlining workflows, and enhancing organizational efficiency. Proven track record in project management, team leadership, and implementing strategies that drive operational improvements. Skilled in fostering relationships, coordinating events, and optimizing data management tools to support both executive and technical teams. Diligent [Desired Position] with a background in delivering comprehensive support to senior executives. Successfully coordinated high-priority projects and streamlined office operations. Demonstrated proficiency in calendar management and travel arrangements.

Work History

Executive Assistant/Office Manager

Insight Global
09.2021 - Current
  • Various contract Executive Assistant/ Office Manager positions with the following responsibilities:
  • Acting as the point of contact among executives, employees, clients, and other external partners.
  • Managing information flow in a timely and accurate manner.
  • Managed extensive calendar management and coordination of meetings.
  • Expense report submission for the executives and approval responsibilities for staff.
  • Functioned as a senior executive assistant by performing all administrative functions related to new and current employees, including onboarding, orientation, scheduling employee training, and process payroll promoting efficiency; coordinated all onsite and offsite company events.

Technical Assistant – (Hybrid/Contract)

Chevron
03.2024 - 12.2024
  • Maintained executive administrative support to technical and engineering personnel by managing project-related documentation and data.
  • Crafted technical spreadsheets, data sheets, and documents, ensuring accuracy and consistency under the guidance of engineers.
  • Utilized Microsoft Suite to manage calendars, schedule meetings, and coordinate logistics for engineering chapters within MEQ.
  • Employ SharePoint for document management, including the setup of new SharePoint sites and maintaining existing records.
  • Analyzed data and created reports using Power BI to support project needs.
  • Leveraged VBA to develop and automate spreadsheets for improved efficiency in data handling.
  • Assist in the coordination of materials and special projects assigned to team members, ensuring all deadlines are met.
  • Joined Chapter Meetings for project engagements, ensuring clear communication and accurate documentation.
  • Maintained a high level of attention to detail while working collaboratively with the team, fostering a positive and productive work environment.
  • Managed document control with SAP to run financial reports when necessary.

Executive Assistant VP of Treasurer and Investment

Rice Management Company
05.2019 - 07.2021
  • Administered high-level support to the Real Estate Managing Directors and Investment Operations Professionals who provide stewardship over Rice University’s 6-billion-dollar endowment profile.
  • Managed & Prioritized Managing Directors’ calendars to ensure qualitative focus on critical and strategic planning.
  • Demonstrated multitasking ability by managing a high volume of inquiries and providing thought-provoking solutions.
  • Crafted documents, reports, and presentations for Executives and Board Members using advanced software proficiency.
  • Developed and managed an internal database to track and analyze vendor and client-sensitive information.
  • Structured internal and external weekly and monthly meetings (10+) with logistical element scheduling, facility preparation, marketing, and meeting materials.
  • Carried out various accounting activities, including preparing 10 or more monthly check requests, expense reports, purchase orders, and invoices.
  • Partnered with senior management to initiate new projects and successfully complete them with little to no oversight.
  • Established efficient workflow processes, monitored daily productivity, and implemented modifications to improve operations' overall effectiveness.
  • Managed administrative functions, including complex calendar management, conference, and event training with a focus on the proper allocation of executive availability.
  • Fostered positive working relationships and trust at all internal and external constituency levels.

Administrative/ Executive Assistant 4

Wells Fargo
07.2010 - 04.2019
  • Provided high-level support for the Executive Vice President, Managing Director, Division Head of Strategic Capital, and Head of Credit within the Energy Services Division by coordinating all aspects of domestic and international travel. This includes booking airline tickets, securing seating accommodation, and arranging ground transportation.
  • Spear-headed all hotel bookings by negotiating rates with preferred hotels (Hyatt, Sheraton, Four Seasons, Omni, etc.) and maintaining strong relationships with hotel management to ensure quality stays.
  • Organized travel arrangements for meetings, events, and in-house gatherings, ensuring all logistics align with executive schedules and business objectives.
  • Managed travel profiles, itineraries, and related documentation, ensuring accuracy and compliance with corporate policies while utilizing Concur for expense report approval.
  • Enhanced office organization by developing efficient filing/documenting systems and customer database protocols, promoting streamlined processes for travel and event logistics.
  • Provided executive administrative support by managing personal document organization.
  • Calendar maintenance, and collateral preparation for meetings, allowing executives to focus on core business tasks.
  • Create and maintain a comprehensive database for reporting productivity statistics, leveraging historical data to analyze and approve expense reports for senior leadership and finance teams within the Energy Services Department, resulting in significant time and cost savings.
  • Facilitated onboarding and orientation for new employees, including scheduling training and processing payroll, to promote operational efficiency within the department.
  • Head of onsite and offsite volunteer events and the Annual Wells Fargo reception during major conferences (OTC & NAPE), enhancing team engagement and external partnerships.

Education

Bachelor of Science - Management

University of Phoenix
Houston, TX

Associates of Arts - Psychology

University of Phoenix
Houston, TX

Certification - Human Resources

University of Phoenix
Houston, TX

Skills

  • Office Administration
  • MS Office Suite
  • Travel Administration
  • Staff and Hiring Management
  • Power Bi
  • Zoom
  • SharePoint
  • Google Docs
  • Target Process
  • C-PAY, CARCO, Concur, SAP, Xactimate
  • Employee Training and Development
  • ServiceNow

VALUE ADDED COMPETENCIES

  • Executive Administrative support professional with experience, including expertise in Human Resources supporting recruitment, developing, and publishing vacancy announcements, pre-hire analysis, onboarding, staffing, and orientation of new employees.
  • Strong computer and office management skills with proficiency in Microsoft Suite and internal software applications.
  • Strengths include managing confidential projects, managing employee payroll, mentorship, and providing dynamic customer service.
  • Excellent time manager with extensive experience coordinating schedules, maintaining calendars, event planning, seminars, training, arranging transportation, and making travel arrangements.

Timeline

Technical Assistant – (Hybrid/Contract)

Chevron
03.2024 - 12.2024

Executive Assistant/Office Manager

Insight Global
09.2021 - Current

Executive Assistant VP of Treasurer and Investment

Rice Management Company
05.2019 - 07.2021

Administrative/ Executive Assistant 4

Wells Fargo
07.2010 - 04.2019

Associates of Arts - Psychology

University of Phoenix

Certification - Human Resources

University of Phoenix

Bachelor of Science - Management

University of Phoenix

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