Google Workspace (Gmail, Drive, Calendar, etc)
Maxiel Rodriguez
Admin/Operations Professional
Bergenfield,New Jersey
Summary
Self-Motivated and reliable business professional with strong administrative and coordination skills. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.
Overview
20
20
years of professional experience
2
2
Languages
Work History
Administrator
Central Unitarian Church
07.2023 - Current
- Facilitate communication and collaboration between team members, staff, and volunteers; monitor emails inbox, answering and processing queries.
- Maintain accurate records in various databases and produce reports as needed.
- Curate and create copy and content for various publications such as newsletters and social media. Generate and send automated and customized email communications.
- Manage & coordinate events calendar, scheduling, and announcements.
- Conduct regular audits of operational processes, identifying areas for improvement and implementing solutions by streamlining operations, systems, and procedures.
- Proficient in managing tasks independently and remotely.
Operations Coordinator
Leix Services LLC
01.2022 - Current
- Oversee administrative tasks to support various teams and projects from conception to completion.
- Assist in budget planning and monitoring, ensuring resources were allocated effectively for optimal results.
- Manage digital files, maintain records, and assist with accounting tasks such as expense tracking, invoicing, and bookkeeping.
- Audit processes and systems, identifying areas for optimization, implementing changes, and using new technology tools designed to improve workflow efficiency.
- Proficient in using numerous software applications, with a quick aptitude to learn and adopt new technology.
- Collaborate with team members to develop creative campaigns for social media platforms.
Project Manager
Gramercy Group Inc.
09.2014 - 11.2021
- Successfully managed multiple projects by prioritizing tasks according to urgency, resource availability, and alignment with predetermined goals.
- Coordinated cross-functional teams and resolved conflicts, maintaining a positive work environment throughout the project lifecycle.
- Provided fiduciary oversight to remain within budget constraints, recommending and implementing project adjustments where necessary.
- Prepared detailed reports for various departments and stakeholders, ensuring transparency and alignment with objectives.
- Increased efficiency by regularly evaluating workflows and recommending improvements as necessary.
- Collaborated with various remote departments to streamline processes and improve interdepartmental communication.
- Maintained strict confidentiality of sensitive information, upholding the highest level of professionalism at all times.
Office Engineer/PM
Gramercy Group Inc.
01.2015 - 04.2017
- Worked with a team of three project managers, managing and coordinating all site-specific documentation, submittals, project planning, and vendor contracts and scheduling; maintained a complex digital document system.
- Directed satellite office with one direct report, supporting the local team and NY-based HQ, AP/AR, and Legal teams; liaised with Payroll Department for payroll needs for upwards of 100 staff members; processed onboarding for union employees; maintained employee databases; processed weekly timesheets.
- Created and distributed high-level weekly and monthly project updates and documentation to internal and client stakeholders.
- Monitored ongoing project scope, changes, schedules, additional punch lists, and costs for on-time/on-budget job completion; reported to the VP of Operations.
- Managed vendor relationships to ensure timely delivery of goods and services, optimizing resource allocation within the office setting.
- Streamlined AP expenses processing procedures through automation, reducing errors and saving valuable staff time spent on manual tasks.
- Oversaw the closing of the satellite office and site following successful project execution.
Education
Bachelor of Arts - Business Management
Berkeley College
New York, NY 05.2001 -
Skills
Project & Task Management
Certification
Digital Business Management
Timeline
Administrator
Central Unitarian Church
07.2023 - Current
Operations Coordinator
Leix Services LLC
01.2022 - Current
Office Engineer/PM
Gramercy Group Inc.
01.2015 - 04.2017
Project Manager
Gramercy Group Inc.
09.2014 - 11.2021
Bachelor of Arts - Business Management
Berkeley College
05.2001 -
Digital Business Management
Software
MS Office Products (Excel, Word, PP, etc
Project Management Tools (Airtable, ClickUp, Asana, etc)
CRM, Databases, MailChimp, Social Media, etc
Canva, Slack, Notion, Loom, & More
WordPress (some experience)
QuickBooks Online
Interests
Personal Finance
Creative Writing
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