Summary
Overview
Work History
Education
Skills
Websites
Additional Information
Languages
Timeline
12
Maxine Neely

Maxine Neely

Gardena,CA

Summary

Dynamic and accomplished senior executive assistant and event planner with a proven track record of providing comprehensive support to C-suite executives. Possessing excellent written and oral communication skills, excels in fast-paced environments while maintaining a calm and professional demeanor. Interacts exceptionally well with key stakeholders and business partners to maximize business performance. Exceptional time management skills for prioritizing tasks and meeting deadlines. Professional gatekeeper with an excellent solution-oriented mindset, effectively communicates complex and sensitive information in an understandable format. Strong event organization abilities honed through diverse experience managing the British government's reputation, handling crisis situations, and influencing public opinion and behavior to promote a positive image for the government. Notably, work on a high-profile airplane case involving British nationals led to an invitation to meet Her Majesty the Queen.

Overview

13
13
years of professional experience

Work History

Executive Assistant to the Vice President, International Merchandising

Skechers USA, Inc
02.2024 - Current
  • Project managed two Global Conferences per year.
  • 26 countries attend, over 2 weeks and each country has to see 35 types of shoe products. In tandem, scheduled one-off meetings for a number of the countries to meet their own priorities.
  • Enhanced executive productivity by managing their calendar, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Demonstrated adaptability by seamlessly adjusting to shifting priorities while maintaining focus on long-term goals set forth by the Vice President.
  • Improved information flow between departments by serving as a liaison between the Vice President and other executives or team members.
  • Safeguarded sensitive company information through strict adherence to confidentiality protocols when handling documents and communications.
  • Processed travel expenses and reimbursements through the Concur platform.
  • Filed paperwork and organized computer-based information.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Executive Assistant to CEO

MotorTrend Group
11.2021 - 11.2023
  • Provided first class support managing CEO’s calendar with clear understanding of priorities as head of company.
  • Managed a complex calendar of high-level meetings, ensuring specificity for travel to external meetings.
  • Enhanced productivity by organizing domestic and international travel arrangements and coordinating accommodations for executive.
  • Served as liaison between departments to facilitate effective communication throughout the company.
  • Organized and coordinated monthly All Hands meetings.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within workplace.
  • Contributed to budget management by monitoring expenses and providing expenditure reports.
  • Anticipated CEO's needs, thinking 10 steps ahead of what is needed, solving any issues before they became problems.
  • Kept CEO on task each day ensuring he was prepped for each meeting and was where he needed to be.
  • Exceptional relationship builder across teams and with stakeholders.
  • Gatekeeper for CEO's office, triaging meetings as necessary, ensuring there is a clear plan for what he can bring to a meeting.
  • Submitted expenses via Concur by month end deadline, and also approved expenses and PTO for leadership team on behalf of CEO.
  • Liaised with vendors in designing and purchasing VIP swag for CEO’s visitors and executive leadership team.
  • Decided on, and purchased, holiday gifts for executive leadership team.
  • Handled confidential and sensitive information with discretion and tact.
  • Processed travel expenses and reimbursements for executive team and senior management group.

Executive Assistant to Senior Leadership

MotorTrend Group
11.2019 - 11.2021
  • Managed the calendars of five senior executives
  • Multi-tasking multi faceted calendars with excellent attention to detail to ensure calendars are not confused
  • Ensured the executives got to spend time with their own direct reports and wider team, in the midst of a busy calendar of meetings
  • Processed expenses through Concur matching receipts to expenses
  • Approved expenses and PTO on behalf of executive
  • Managed budgets for 5 different teams, being aware of spend and that it matched the travel and entertainment budget policy
  • Planned regular team bonding events and working lunches throughout the pandemic

Senior Executive Assistant and Events Organizer to HM British Consul General

British Consulate General
04.2016 - 11.2019
  • Provided administrative support to manage the Consul General’s workflow and oversee all aspects of delivery of events at the residence
  • Maintained a busy and complex calendar of national and international travel, balancing multiple travel plans at the same time
  • Exceptional event organizer
  • Managed all events at the Residence of the Consul General
  • The most important event on the calendar was the pre-Oscar’s reception for British nominees and VIPs (300 guests)
  • Responsibility for the guest list as well as all vendors
  • Also managed events for clients using the residence for their own events
  • Poised and energetic in ensuring events ran smoothly
  • Applied best practices when working with vendors and planners to ensure events were flawless
  • Working with clients to create an event that matched their objectives and was within their budget
  • Experience supervising staff and demonstrating leadership and mentoring to others
  • Supervised the work of the Residence Housekeeper, ensuring objectives were met

Administrative Assistant to Founder

James N Crowell Law Offices
02.2016 - 04.2016
  • Answered multi-line phone system, routing calls, delivering messages to Founder and greeting visitors.
  • Dispatch of all client correspondence.
  • Kept up to date with files of all correspondence.
  • Tracked hours and billed clients on a regular basis.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively.
  • Recruited successor prior to departure.

Government Relations Manager

Consular Department, Foreign & Commonwealth Office
01.2012 - 01.2015
  • Managed UK Government’s relationship with members of the public involved in traumatic situations overseas, including plane crashes, murders, avalanches, imprisonments.
  • Developed and wrote briefings for the Prime Minister explaining the ongoing situation of high-profile cases in the media.
  • Established good working relationships within government and overseas with local officials.
  • High level of confidentiality and security clearance working for a government department
  • Developed strong trust-based relationships with Office of the Prime Minister, Secretary of State and Ministers.
  • Cultivated communication strategies used to influence public opinion and deliver strong communication, at pace, to senior management.
  • Drafted and reviewed letters for the Prime Minister, Secretary of State and other Ministers to sign off.
  • Wrote specific training programs for Embassy staff overseas, building cohesion and 'buy-in' of best practices.
  • Recruited and managed an Assistant Government Relations Officer and ensured regular written appraisals were delivered on time
  • Developed strong working relationships with key decision-makers across all levels of government to advance organizational objectives.
  • Monitored legislation, regulations, and policy developments for potential impact on the organization.

Education

Handsworth Technical College
Birmingham, England

High School equivalent -

Erdington School For Girls
Birmingham, England

Skills

  • Complex Calendar Management
  • Event Planning
  • Facilities Management
  • Employee Onboarding
  • Vendor Selection
  • Planning Domestic & International Travel
  • T&E Account Reconciliation
  • Attention to Detail
  • Working in a Confidential Environment
  • Budget Management
  • Working in High Pressure Environments
  • Building Relationships
  • Supporting Executive Teams
  • Proficiency in MS Office
  • Proficiency in Google Drive Applications
  • Problem Solver
  • Phone Etiquette
  • Professional and mature
  • Meticulous attention to detail
  • Conference planning
  • Honest and Dependable
  • Multitasking Abilities
  • Excellent Communication
  • Active Listening

Websites

Additional Information

  • Vice President, Literacy for English Speakers Program, South Bay Literacy Council, Torrance, CA.
  • Languages studied: Thai, Japanese, Modern Greek, French.
  • Volunteer mentored at Teen Pregnancy Center in Washington DC.
  • Volunteered at homeless shelters in Tokyo and London.
  • Volunteer support to children and families living with HIV and AIDS in London and Bangkok.

Languages

French
Limited Working
Japanese
Limited Working
Thai
Limited Working

Timeline

Executive Assistant to the Vice President, International Merchandising

Skechers USA, Inc
02.2024 - Current

Executive Assistant to CEO

MotorTrend Group
11.2021 - 11.2023

Executive Assistant to Senior Leadership

MotorTrend Group
11.2019 - 11.2021

Senior Executive Assistant and Events Organizer to HM British Consul General

British Consulate General
04.2016 - 11.2019

Administrative Assistant to Founder

James N Crowell Law Offices
02.2016 - 04.2016

Government Relations Manager

Consular Department, Foreign & Commonwealth Office
01.2012 - 01.2015

Handsworth Technical College

High School equivalent -

Erdington School For Girls

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Maxine Neely