Summary
Work History
Education
Skills
Timeline
MAXINE A. CAMPBELL

MAXINE A. CAMPBELL

Middletown,DE

Summary

A meeting/training professional with more than 20+ years of experience in creating, planning, marketing, and executing trade shows, seminars, and meetings. Successful leader in negotiation, project and budget management, and customer service. Self-motivated planner, organizer, and problem solver - can research and analyze information, prioritize multiple assignments, and deliver superior results under strict deadlines, in a fast paced environment. Driven and resourceful administrative professional with experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Work History

Senior Executive Assistant

J.P. Morgan Chase
Wilmington, DE
10.2010 - Current
  • Support 1 Managing Director and back up to 2 other Managing Directors; 7 Executive Directors in CCB Technology and team of 34
  • Coordinated and executed special projects.
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives.
  • Manages numerous calendars of executive management to prioritize day to day activities; administrative assistants and meeting participants to schedule meetings, resolve scheduling conflicts, and ensure managers are aware of calendar updates
  • Responsible for arranging domestic and international travel itineraries, including obtaining visa approvals, ensuring department policies are met and processing timely and accurate expense reports
  • Provides administrative and area coverage in choice seating model for more than 150 people
  • Assists hiring managers with on/off boarding of resources including equipment setup, system access, locker assignments and badge and token access
  • Manage general office needs such as ordering supplies, business cards etc.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Prepared meeting agendas and briefing papers for members of board of directors and executive team.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Used software to coordinate meetings, appointments and tasks senior executives.
  • Prepared presentations, materials and documentation for use executives in meetings and engagements.
  • Processed travel expenses and reimbursements for executive team and senior management group.

Training Coordinator/Sr. Administrative Assistant

Adecco Temporary Agency
New York, New York
03.2008 - 10.2010
  • Worked in Prime Brokerage Area in NYC as, Schedule interviews with candidates with executive directors & managing directors
  • Schedule and prepare Super Days with colleges
  • Schedule rotation schedule with manager for individuals once accepted as full-time employee on 3 month basis
  • Worked with IT Dept for each person for access to software and dept access
  • Worked with outside vendor for preparation of training and class schedule
  • Coordinate and schedule each student for training of Series 7 exam
  • Process vendor invoices
  • Provide on-campus support of recruiting activities including attendance as needed, scheduling, planning, and logistics (rooms, food, materials, etc.)
  • Support and coordinate Summer Intern Program activities
  • Provide in-bank support of recruiting activities including scheduling, planning, and logistics (rooms, food, materials, etc.)
  • Process, resolve and reconcile recruiting related T&E
  • Manage candidate relationships including arranging travel, scheduling, processing of T&E, initial point of contact and pre-employment activities
  • Work with onboarding team to ensure New Hire processing is completed including; onboarding/offboarding, drug testing, fingerprinting, processing of sign on bonus, standard ID creation.
  • Develop, maintain and enhance intern and full-time candidate tracking files
  • Manage, analyze, and summarize candidate data to produce reports

Sr. Administrative Assistant

Adecco, Bear Stearns
New York, NY
01.2006 - 02.2007
  • JDRF, MetLife
  • Responsibilities included: providing administrative support and phone coverage to senior level management, scheduling meetings and conference calls, arranging travel.
  • Coordinated office activities and public events
  • Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs

Education

Administrative Assistant Certificate Program - Administrative Assistant

Golden Beacon, Wilmington, DE
01.2017

Some College (No Degree) - Business Management, Computer Science and Information Systems

Pace University, New York, New York
09.1994

Skills

  • Microsoft Word, Excel, PowerPoint, Outlook, EURC; AACT; T&E expenses; MSTeams, SharePoint, Ariba, Concur, RSAM, Travel arrangements; Typing (70-80 wpm), Adobe, PhotoShop, MS Publisher, MS Project
  • Self-Motivated
  • Analytical and Critical Thinking
  • Organization and Time Management
  • Cultural Awareness – what does this mean?
  • Teamwork and Collaboration
  • Travel Arrangement Coordination
  • Office Supplies and Inventory
  • Event Management
  • Onboarding and offboarding of employees
  • Schedule & calendar planning

Timeline

Senior Executive Assistant - J.P. Morgan Chase
10.2010 - Current
Training Coordinator/Sr. Administrative Assistant - Adecco Temporary Agency
03.2008 - 10.2010
Sr. Administrative Assistant - Adecco, Bear Stearns
01.2006 - 02.2007
Golden Beacon - Administrative Assistant Certificate Program, Administrative Assistant
Pace University - Some College (No Degree), Business Management, Computer Science and Information Systems

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MAXINE A. CAMPBELL