Maxna Jerome
Covington,Georgia
Summary
Accomplished Administrative and Executive Assistant with a proven track record. Excelling in advanced Microsoft Office and project management. Demonstrating the ability to streamline operations, achieving significant efficiencies. Skilled in fostering team collaboration, managing schedules with precision, preparing reports, driving projects to completion under tight deadlines. Demonstrates excellent customer service, problem-solving, and communication skills. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
10
10
years of professional experience
Work History
Account Administrative Executive
E Central Medical Management
07.2020 - Current
- Provide support to Management EVP and team consisting of 50 team members in various locations.
- Collaborate with other assistants and business partners working across all time zones to manage aspects of the team's operation.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Maintain and produce required reports consisting of monthly, quarterly and semi-annual management reports.
- Schedule and coordinate monthly, quarterly and semi-annual meetings involving multiple attendees across all time zones.
- Contributed to a project this year in India, to reconcile monthly income reports from accounting with funds entered in system.
- Support and trained team members on the reconciliation of accounting income reports.
- Maintain checks received. Consisting of tracking and reporting receipt of checks for asset management fees and other cash.
- Handle monthly reconciliation of bank statements and cash balance for syndication funds.
- Responsible for updating bi-weekly pipeline report and distributing to a wide audience via email.
- Work closely with other administrative colleagues to provide assistance and coverage as needed.
- Prepare and process invoices received via online accounts payable system.
- Handle travel and expenses
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Respond to requests and inquiries in a timely manner.
Executive Assistant
BK Scholar Productions
02.2019 - 02.2020
- Handled high volume of travel arrangements, calendar management and organization.
- Produced expense reports, processed payment requests, assisted with PowerPoint presentations and other documents as necessary.
- Responsible for administrative tasks such as ordering supplies, planning meetings and events, greeting clients and answering phones.
- Needed to have the ability to articulate clearly and concisely in both written and oral communication.
- Worked closely with other colleagues on Community Events and volunteering for organizations.
- Processed executive subscriptions, license renewals, continuing education requirements and membership renewals.
Assistant Accounts Manager
CompuMeds Billing Solutions LTD
01.2015 - 07.2019
- Optimized working capital management by reviewing inventory levels, payment terms with suppliers, and credit policies for customers.
- Maintained various documents as well as answer and field telephone calls which were often complex and extremely confidential in nature.
- Prepared and processed departmental invoices and check requests.
- Prepared and mailed company anniversary cards including certain cards for CEO's signature.
- Assisted in various company-wide mailings.
- Took on role of Office Manager for one year. Role consisted handling corporate office needs, answering phones and training temporary employees for receptionist duties.
- Reconciled accounts payable and receivable transactions, ensuring timely payments and accurate recordkeeping.
- Addressed problems with accounting, billing, and service delivery to maintain and enhance client satisfaction.
Education
Associate of Arts - Executive Assistant And Executive Secretary
Nassau Community College
Garden City, NY05.2009
Skills
- Advanced Microsoft Office skills
- Adobe Acrobat
- Sharepoint experience
- Written and oral communication
- Project management
- Reporting
- Time management
- Conflict and decision making
- Ability to achieve goals and work under pressure
- Highly organized and proactive
- Ability to work independently and take initiative
- Multitasking and prioritization
- Meticulous attention to detail
- Dedicated team player
- Strong interpersonal skills
- Resourceful
- Schedule & Calendar management
- File Organization
Timeline
Account Administrative Executive
E Central Medical Management
07.2020 - Current
Executive Assistant
BK Scholar Productions
02.2019 - 02.2020
Assistant Accounts Manager
CompuMeds Billing Solutions LTD
01.2015 - 07.2019
Associate of Arts - Executive Assistant And Executive Secretary
Nassau Community College
Similar Profiles
ANAHIT HAMBARDZUMYANANAHIT HAMBARDZUMYAN
Medical Assistant at CENTRAL MEDICAL BUSINESS MANAGEMENTMedical Assistant at CENTRAL MEDICAL BUSINESS MANAGEMENT
Nicole ReyesNicole Reyes
Golf Pro Attendant at Central Washington ManagementGolf Pro Attendant at Central Washington Management
Yaseen ElamraniYaseen Elamrani
Data Entry at Central Construction ManagementData Entry at Central Construction Management