Maya Hopkins
Summary
Meticulously organized and results-driven Executive Assistant with 9+ years of experience supporting C-suite executives in fast-paced, high-profile organizations. Adept at strategic calendar management, complex global travel logistics, and high-level stakeholder engagement. Skilled in anticipating executive needs, streamlining processes, and enhancing efficiency through proactive problem-solving and discretion. Highly adaptable, tech-savvy, and committed to confidentiality, delivering exceptional operational support with a keen focus on business priorities.
Overview
6
6
years of professional experience
Work History
Executive Assistant to CEO & VP of Operations
ENCORE HOLDINGS
02.2023 - Current
- Drive executive time management by strategically prioritizing schedules, aligning daily tasks with corporate objectives, and ensuring optimal efficiency
- Manage complex global travel logistics, including multi-leg international itineraries, visa coordination, and real-time travel adjustments to accommodate shifting priorities
- Oversee high-level meetings by preparing detailed agendas, consolidating information into executive summaries, and ensuring seamless follow-through on action items
- Cultivate and maintain strong relationships with key stakeholders, serving as a liaison between executives, clients, vendors, and internal teams
- Develop and implement systems and workflows to enhance organizational efficiency, ensuring streamlined communication and project execution
- Spearhead special projects, collaborating with cross-functional teams to drive company-wide initiatives, event planning, and program development
Executive Assistant to 3 Vice Presidents
AMGEN BIOTECH
09.2022 - 02.2023
- Company Overview: (Contract w.Robert Half)
- Provided comprehensive administrative and operational support to three VPs, managing high-volume scheduling, global travel, and confidential communications.
- Coordinated international travel, ensuring compliance with documentation requirements and seamless itinerary execution across multiple time zones.
- Partnered with senior executives and board members, supporting decision-making by consolidating complex data into actionable insights.
- Maintained a high level of confidentiality while handling sensitive information related to strategic initiatives and corporate governance.
- Provided a bridge for smooth communication between 3 VP’s and internal departments within the company.
Executive Assistant to President
STARZ LIONSGATE
02.2022 - 09.2022
- Company Overview: (Contract w.Robert Half)
- Managed high-stakes, high-volume calendaring for the President and five senior executives, navigating dynamic scheduling changes with efficiency and discretion.
- Arranged and executed seamless domestic and international travel, including private aviation coordination and visa procurement for high-profile engagements.
- Facilitated executive engagement with CEOs, board members, and key stakeholders, ensuring polished and professional representation of leadership.
- Led executive meeting logistics, overseeing agenda preparation, real-time meeting coordination, and post-meeting follow-up to drive strategic initiatives forward.
Legal Executive Assistant to VP of Legal & Compliance & CEO
FLYNT MANAGEMENT GROUP
01.2021 - 11.2021
- Company Overview: (Contract w.Robert Half)
- Developed and managed a global arbitration agreement system, increasing efficiency and reducing costs by $15K annually.
- Provided high-level administrative support to the VP of Legal and CEO, handling confidential legal documents and contract redlining.
- Coordinated extensive domestic and international travel, overseeing itineraries, compliance documentation, and expense reconciliation.
Legal Executive Assistant to VP
ENCORE HOLDINGS
11.2018 - 12.2020
- Spearheaded the development of an agreement checklist for all real estate transactions, ensuring seamless legal and operational compliance
- Researched and resolved complex legal matters, including judgments, liens, and easements, facilitating efficient property transactions
- Managed special projects, event planning, and program development, collaborating with stakeholders to drive organizational success
Education
B.S. - Political Science, Pre-Law
Tuskegee University
Tuskegee, Alabama01.2015
Skills
- Executive-Level Calendar & Schedule Management
- Global Travel Logistics & Visa Coordination
- Stakeholder & Board Relations
- High-Volume Meeting Coordination & Execution
- Process Development & Workflow Optimization
- Expense & Budget Management
- Confidential Information & Discretion
- Microsoft Office & Google Suite Proficiency
- Strategic Problem-Solving & Decision Support
Timeline
Executive Assistant to CEO & VP of Operations
ENCORE HOLDINGS
02.2023 - Current
Executive Assistant to 3 Vice Presidents
AMGEN BIOTECH
09.2022 - 02.2023
Executive Assistant to President
STARZ LIONSGATE
02.2022 - 09.2022
Legal Executive Assistant to VP of Legal & Compliance & CEO
FLYNT MANAGEMENT GROUP
01.2021 - 11.2021
Legal Executive Assistant to VP
ENCORE HOLDINGS
11.2018 - 12.2020
B.S. - Political Science, Pre-Law
Tuskegee University
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