Summary
Overview
Work History
Education
Skills
Timeline
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Maya Taylor

Portland,OR

Summary

Skilled in coordinating and managing various types of events, from corporate meetings to large conventions. Possess strong organizational skills and ability to manage multiple projects simultaneously, ensuring seamless execution and positive participant feedback. Known for creative problem-solving skills and ability to work effectively under pressure, contributing to successful event outcomes.

Overview

7
7
years of professional experience

Work History

Meeting Planner

For Good & Company
Portland, OR
02.2023 - Current
  • Organized catering services for meetings and special events.
  • Prepared registration forms and tracked attendance at events.
  • Monitored budgets and negotiated contracts with vendors.
  • Managed online registration systems for upcoming events.
  • Ensured compliance with safety regulations during all meetings and events.
  • Applied industry knowledge and personal expertise to customize meetings, conferences and conventions to specific standards.
  • Documented events with details in customer preferences, financial considerations and successes and failures.
  • Arranged transportation, lodging, and meals for attendees as needed.
  • Monitored post-event evaluations to identify areas of improvement for future events.
  • Provided on-site support during conferences and seminars.
  • Evaluated feedback from participants after each event to assess satisfaction levels.
  • Compiled post-event reports outlining successes, challenges, and areas of improvement.
  • Maintained relationships with existing vendors by keeping updated on their services.
  • Developed detailed itineraries for each event.

Executive Assistant

International Capital Investment Company
Phoenix, AZ
02.2022 - Current
  • Developed and documented business processes and accounting policies to maintain and strengthen internal controls.
  • Calculated and prepared checks for utilities, taxes and other payments.
  • Supported efficient operations by managing errands like dropping off lockboxes and clerical tasks such as business correspondence.
  • Wrote purchase agreements, disclosures and other contractual documents, using DocuSign to obtain signatures and complete paperwork.
  • Managed rental properties. collecting rent and recording maintenance/HOA expenses
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Set up meeting and event logistics for senior management and updated calendars.
  • Tracked completion of key deliverables to consistently meet deadlines.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.

Project Coordinator

Alliance Residential Real Estate
Scottsdale, AZ
12.2020 - 12.2021
  • Daily Contract Management - Subcontractors Agreement, Purchase order management, Change Order Management, COI's
  • Draw Management Using Sage 300, TimberScan and Textura.
  • Managed Billing & Legal waivers for 6-7 projects at a time
  • Join check cutting and management for all subcontractors
  • Disburse Draw payments
  • Tech support for Subcontractor and Suppliers on Textura

Creative Coordinator / Marketing Copywriter

SmartPractice
Phoenix, AZ
01.2020 - 10.2020
  • Supervised external branding strategies for purpose of single message output.
  • Managed multiple designers to meet marketing deadlines
  • Managed multiple marketing project timelines and schedules
  • Coordinated creative project meetings
  • Created highly detailed printing requests for marketing mailers, catalogs, and seasonal cards for print production
  • In constant communication with management, marketing, designers and print production
  • Managed and developed project process from conception to production
  • Input product information into online project tracking software
  • Maintained and managed sample binders and files
  • Assisted video production manager with video projects as needed
  • Produced lite marketing graphics that were attractive and high-quality by applying skills in Photoshop & Quark as needed.

Production Coordinator

Bridge Street Inc.
Los Angeles , CA
02.2017 - 09.2019
  • Worked directly with finance department & technical project management
  • Managed and maintained production budgets based on changing designs, invoices, and staffing needs
  • Verified prices and computed totals to complete accurate invoices
  • Frequently scheduled, coordinated & participated in client meetings
  • Interfaced directly with venue(s) for production requests, general information and policies
  • Interfaced directly with production vendors (Audio, Video, Lighting, Staging)
  • Frequently negotiated costs with production vendors to present client with the best overall deal
  • Coordinated directly with production vendors on pre & post show logistics
  • Frequently resolved complaints and eliminated delays by collaborating with vendors and updating strategies
  • Revised production schedules to account for changing event designs, shortages and other types of interruptions

Education

High School Diploma -

Hamilton High School
05.2016

Associate of Applied Science - Business Management

Phoenix College

Skills

  • Microsoft Office & Google Suite Applications
  • Event Registration management
  • Venue Selection
  • On-site Execution
  • Guest Management
  • Attendee Relations
  • Client Relations
  • Catering Oversight
  • Meeting Support
  • Project Management
  • Event Coordination

Timeline

Meeting Planner

For Good & Company
02.2023 - Current

Executive Assistant

International Capital Investment Company
02.2022 - Current

Project Coordinator

Alliance Residential Real Estate
12.2020 - 12.2021

Creative Coordinator / Marketing Copywriter

SmartPractice
01.2020 - 10.2020

Production Coordinator

Bridge Street Inc.
02.2017 - 09.2019

High School Diploma -

Hamilton High School

Associate of Applied Science - Business Management

Phoenix College

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Maya Taylor