Mayeling Ramirez
West Palm Beach,FL
Summary
Highly experienced in coordinating administrative tasks and maintaining organized office environments. Skilled in payroll management, customer service, as well as purchasing and sales operations. Strong organizational abilities used to enhance office efficiency and support team productivity. Proven track record of effective communication, multitasking, and problem-solving to meet a wide range of administrative needs. Proficient in handling confidential information, scheduling, and supporting management with daily operations. Committed to fostering a productive and positive work environment through attention to detail and a proactive approach.
Overview
14
14
years of professional experience
Work History
Administrative Assistant
La perrada del gordo
03.2019 - Current
- Scheduled meetings and coordinated appointments
- Maintained confidentiality and discretion
- Drafted documents, reports and memos
- Responded to calls and emails
- Processed credit card and check payments
- Helped customers both in person and over the phone
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained inventory of office supplies and placed orders.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Established administrative work procedures to track staff's daily tasks.
Civil Engineer
H B N Construction Company
09.2014 - 07.2015
- Oversaw the operations of private construction project.
- Made sure that the construction complied with environment regulations
- Liaised with all stakeholders including contractors and sub-contractors and the local authorities
- Wrote reports
- Obtained construction permits and completed construction safety assessments
- Oversaw teams of up to 10 people between internal employees and contractors
- Visited state and local offices to secure necessary permits.
- Monitored progress and managed problems or setbacks when necessary.
Secretary
ASOCIACION COOPERATIVA MI ABUELA CARMEN 60 R.L
02.2011 - 12.2011
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Maintained electronic filing systems and categorized documents.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Oversaw inventory of office supplies, ensuring availability and cost-efficiency.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Education
Bachelor of Arts - Civil Engineer
IUP Santiago Mariño
Monagas, Venezuela11.2015
Dental Assistant
Dental Assisting Academy Of The Palm Beaches
West Palm Beach, FL09-2020
Skills
- Good communication with customers, staff, and management
- Customer service
- Computer skills
- Scheduling
- Good communication skills
- General construction skills
- Documentation and reporting
- Mail handling
- Administrative support
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Customer and client relations
- Strong problem solver
- Office management
- Documentation and recordkeeping
- Bookkeeping
- Purchase orders organization
- Employee timesheet processing
- Payroll and budgeting
- Invoice processing
Languages
Spanish - Native
English - Elementary
Timeline
Administrative Assistant
La perrada del gordo
03.2019 - Current
Civil Engineer
H B N Construction Company
09.2014 - 07.2015
Secretary
ASOCIACION COOPERATIVA MI ABUELA CARMEN 60 R.L
02.2011 - 12.2011
Bachelor of Arts - Civil Engineer
IUP Santiago Mariño
Dental Assistant
Dental Assisting Academy Of The Palm Beaches
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