Mayra Gamboa
Santa Maria,United States
Summary
Reliable Administrative Assistant and Bookkeeper with experience managing front desk operations and offering general office support. Detail-oriented with background coordinating scheduling,record-keeping, and Quickbooks. Efficient typing and transcription skills. Successful in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
17
17
years of professional experience
Work History
Office Assistant
City Of Santa Maria
11.2022 - Current
- Customer Service
- Day to day reporting for operations: Driver Comments, Charge Report, Service order, and Work Order Report, TMP Audit
- Entering work orders
- Handled copying, scanning, and email.
- Digital filing system
- Screens calls and visitors; responds to inquiries, complaints and request for information.
- Mail runs and deliveries for the department.
Receive, sort, and distribute incoming and outgoing correspondence and mail. - Provide support to onsite staff.
- Assist in water leak detection reporting
- Assist in maintaining up do date customer information
- Assist in Vendor tracking logs for Finance Department
- Assisted in Twitchell Management Deposit logs
- Gained insight of daily operations through job shadowing of Fiance Service Team
Assistant Property Manager
Luisa A. Lopez
12.2021 - Current
- Assists in managing all aspects of a building’s occupancy and maintenance.
- Communicates with tenants regarding property related issues.
- Coordinates with tenants and third parties to address maintenance and facility needs.
- Collaborates with Property Owner to produce advertising materials.
- Meets with prospective tenants to show properties, conduct interviews, receive rental applications and explain terms of occupancy.
- Processes applications and conducts credit checks.
- Collects monthly fees and maintains records of payments and rental activity.
- Completed final move-out walk-throughs with tenants to identify required repairs.
- Processed security deposit refunds.
Bookkeeper/Administrative Assistant
Art-Craft Paint, Inc.
04.2008 - 11.2018
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Monitored office calendars to plan meetings, activities, and travel.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
- Generated reports and typed letters in Word and Excel.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data using computer software.
- Received and sorted incoming mail and packages.
- Booked airfare, hotel and ground transportation to coordinate travel.
- Scheduled office meetings and client appointments for staff teams.
- Record all financial transactions, accounts payable & receivable, maintain all financial records, complete required tax forms, reconcile bank accounts, make deposits and record all cash payments.
- Organized and carried out proactive month-end, quarterly and year-end processes.
- Completed payroll for employees and maintained detailed records of procedures.
- Assist in employee hiring and training process. Maintain employee records and timesheets.
- Order supplies and parts to ensure all departments have materials necessary to complete aircraft projects.
- Handled copying, scanning, faxing, and company email.
- Managing aircraft projects.
- Project management: communicate with clients on a weekly basis for aircraft project timelines.
- Provide transportation to customers as needed.
Education
Bachelor's Degree - Psychology
Brandman University
Santa Maria05.2011
Associate Degree -
Allan Hancock College
Santa Maria, CA06.2009
High School Diploma -
Saint Joseph High School
Santa Maria06.2006
Skills
- Quickbooks
- Microsoft Office
- Bookkeeping
- Customer Service
- Attention to detail
- Problem Solving
- Multi-Line Telephone Systems
- Multitasking and Time Management
Languages
Spanish
English
Timeline
Office Assistant
City Of Santa Maria
11.2022 - Current
Assistant Property Manager
Luisa A. Lopez
12.2021 - Current
Bookkeeper/Administrative Assistant
Art-Craft Paint, Inc.
04.2008 - 11.2018
Bachelor's Degree - Psychology
Brandman University
Associate Degree -
Allan Hancock College
High School Diploma -
Saint Joseph High School
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