Mayra Raya
Bakersfield,CA
Summary
Efficient Office Manager with solid background in office administration, ensuring smooth daily operations. Proven track record of managing data entry, filing, and communication tasks with precision. Detail-oriented professional recognized by peers for my effective organizational, service skills, and maintaining confidentiality in fast-paced environment.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Office Manager
Cal-Tree Service & Landscaping, Inc.
12.2019 - Current
- Provides exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Supports department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Reduces costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Contributes to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
- Handles sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Conducts regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Streamlines office operations by implementing efficient filing systems and organizational strategies.
- Records expenses and maintained accounting records.
- Manages accurate and fully compliant AP/AR operations by documenting expenses, reconciling accounts and correcting discrepancies.
- Manages employee payroll processing duties while also ensuring accurate calculation of benefits such as health insurance premiums or vacation days accrual.
Human Resources Assistant & A/R Clerk
Z Staffing
05.2018 - 12.2019
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Answered and redirected incoming phone calls for office.
- Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
- Streamlined administrative tasks, such as scheduling and document management, to improve HR department efficiency.
- Improved cash flow by proactively identifying trends in late payments and addressing underlying issues promptly.
- Prepared bank deposits, ensuring timely posting of cash receipts to appropriate accounts.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Utilized Microsoft Excel and QuickBooks to manage invoices and payments.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
Office Manager
Agricultural Plastic Services
10.2013 - 04.2016
- Maintained detailed aging reports on outstanding balances owed, enabling accurate assessment of company''s cash position at any given time.
- Matched invoices (200+ monthly) to purchase orders for proper documentation and to facilitate payment.
- Assisted in preparing monthly financial reports to present to corporate office.
- Handled $160,000.00+ cash daily and reconciled the bank account on a daily, weekly and monthly basis
- Prepared all proper documentation for domestic and export shipments.
- Coordinated daily dispatch operations to ensure on-time deliveries.
- Tracked and distributed payroll to 80+ employees weekly
- Updated employee files with new details such as changes in address or salary levels.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Exceptional communicator with customers, staff, management, and business partners at all levels
- Outstanding organizational and managerial skills to evaluate and revise operational processes, improve efficiency, and customer satisfaction.
- Provided exceptional customer service – required driving to customer’s business locations on a daily basis.
Logistics Supervisor
Pacific Almond, LLC
03.2004 - 08.2013
- Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
- Maintained compliance with industry regulations by staying informed on changes and updating company policies accordingly.
- Evaluated transportation options to identify the most cost-efficient carriers, saving on shipping expenses.
- I was responsible, well organized, detail-oriented, and most importantly I had great time management skills
- Improved and increased the volume of export shipments by maintaining communication with all proper departments.
- Developed and implemented strategies to improve team productivity and efficiency.
Education
High School Diploma -
Taft Union High School
Taft, CaliforniaSkills
- Bilingual
- Customer service
- Organizational skills
- Attention to detail
- Proactive
- Computer skills
Areasofknowledgeandexpertise
- Accounts Payable / Receivables (Billing)
- Payroll
- Monthly expense reports
Certification
- Intuit - Bookkeeping 11/2022
Languages
Spanish
Native or Bilingual
Timeline
Office Manager
Cal-Tree Service & Landscaping, Inc.
12.2019 - Current
Human Resources Assistant & A/R Clerk
Z Staffing
05.2018 - 12.2019
Office Manager
Agricultural Plastic Services
10.2013 - 04.2016
Logistics Supervisor
Pacific Almond, LLC
03.2004 - 08.2013
- Intuit - Bookkeeping 11/2022
High School Diploma -
Taft Union High School
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