Summary
Overview
Work History
Education
Skills
Timeline
Generic

MAYRA L ONTIVEROS

Tolleson,AZ

Summary

Versatile Project Coordinator, possessing excellent communication, organizational and analytical capabilities. Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Notable accounting and communications skills leading to desirable outcomes. Accurate and detail-oriented with extensive bookkeeping and clerical knowledge. Confident Biller, dedicated to accuracy, efficiency and quick work.

Overview

17
17
years of professional experience

Work History

Senior Project Coordinator/Credit Analyst/Accts Receivable/WIP Manager/Biller/Project Coordinator/Receiving Clerk

Hill Phoenix Inc
Phoenix, AZ
05.2009 - Current
  • Currently, I coordinate all jobs from beginning to end as soon as they're awarded to us by the Customers.
  • I handle majority of the communication with the internal team and the vendors. Partial with the customer as directed by my Leads.
  • I coordinate all aspects of the bookings for my projects in the ERP system. This includes opening jobs, issuing Purchase Orders, processing change orders, requesting certificates of insurances, approving and submitting billings from vendors for processing
  • I also forecast for all active projects to notify the finance team of expected monthly costs.
  • Prior to the PC transition, i was in accounting in which i assisted with AP, AR, Billing and the WIP distribution
  • I received and posted all payments from customers. I participated in weekly collections call for overdue accounts for our branch and 2 other entities.
  • For AP processing i just received and posted the cost on jobs from all vendors and occasionally assisted with check runs.
  • Excluding our local dept.; i billed all active jobs for our Branch. Completed both T&M and contract billings based on the customers preference. Also provided AIA Docs and lien waivers if and when needed and submitted / entered all billings in customer portals for proper acknowledgement (i.e: EDI, Ariba, Textura, Project Mates, Service Channel)
  • I distributed a monthly WIP report to the internal team to notify everyone of where their jobs currently stood

Project Coordinator/Accts Payable-Accts Receivable Assistant/Payroll/Receptionist

Diehl Equipment
Phoenix, AZ
08.2005 - 05.2009
  • Hired as a receptionist with Diehl Equipment, however I quickly advanced and took on more responsibilities
  • Later moving into the Accounts Payable Assistant role in which i received and posted all vendor costs to jobs.
  • Assisted with data entry for inventory orders and annual inventory counts.
  • Started running credit card payments from customers and settling batches at end of day and physically posting payments and clearing out open invoices in the system.
  • Processed Payroll locally which consisted of manually checking all timecards and communicating these totals to Corporate for payment distribution. Then had to enter and post the labor hours in the ERP system for job costing reports. Which later was referenced to balance our weekly payroll postings with Corporate.

Education

High School Diploma -

2005

Skills

  • Complex problem solving
  • Strong communication skills
  • Process improvement
  • Effective time management
  • Quality assurance
  • Strong organizational skills
  • Relationship building
  • Energetic work attitude
  • Detail-oriented
  • Adaptive team player

Timeline

Senior Project Coordinator/Credit Analyst/Accts Receivable/WIP Manager/Biller/Project Coordinator/Receiving Clerk

Hill Phoenix Inc
05.2009 - Current

Project Coordinator/Accts Payable-Accts Receivable Assistant/Payroll/Receptionist

Diehl Equipment
08.2005 - 05.2009

High School Diploma -

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MAYRA L ONTIVEROS