Mayte Gutierrez
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
13
13
years of professional experience
Work History
Administrative Assistant
Zaytuna College
06.2022 - 10.2023
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed filing system, entered data and completed other clerical tasks.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Administrative Assistant
Bright Horizon Academy
06.2016 - 10.2022
- Managed filing system, entered data and completed other clerical tasks.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Performance Art Coach
Bright Horizon Academy
09.2019 - 08.2021
- Facilitated group coaching sessions and provided individual coaching support.
- Utilized positive communication to encourage team and promote integrity and respect.
- Conducted regular performance evaluations for students, setting clear expectations for continued improvement throughout the program.
Ramadan Children's Program
Islamic Center Of San Diego
05.2018 - 06.2018
- Planned, administered and controlled budgets and produced financial reports.
- Communicated respectfully with people from diverse backgrounds.
- Employed can-do attitude, taking on tasks required to support team and get things done.
Admissions Clerk
Grossmont Community College
08.2010 - 07.2013
- Collected information, forms and signatures from patients or family members to create efficient admissions experience.
- Maintained up-to-date records of all applicants, ensuring accurate data for informed decision-making processes.
- Greeted visitors and initiated triage processes for clients to streamline patient flow.
Education
Associate of Arts - Communication Studies
Grossmont College
El Cajon, CA06.2022
Skills
- Reception oversight
- Office Management
- Event Coordination
- Program files maintenance
Accomplishments
Intercollegiate Forensics California State Competition - 2nd Place Dramatic Interpretation 2013
Intercollegiate Forensics California State Competition - 2nd Place Program Oral Interpretation 2013
Timeline
Administrative Assistant
Zaytuna College
06.2022 - 10.2023
Performance Art Coach
Bright Horizon Academy
09.2019 - 08.2021
Ramadan Children's Program
Islamic Center Of San Diego
05.2018 - 06.2018
Administrative Assistant
Bright Horizon Academy
06.2016 - 10.2022
Admissions Clerk
Grossmont Community College
08.2010 - 07.2013
Associate of Arts - Communication Studies
Grossmont College
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