Mecca Bullock
Hyattsville,MD
Summary
Administrative Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking, and schedule coordination. Expertly assists the executive team using exceptional communication and organizational skills.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Administrative Assistant
National Institute Of Health
10.2018 - Current
- Provide administrative, procedural, and informational resource assistance and support to staff and management by organizing, collecting, analyzing, and presenting information related to the SITB mission. Assist with the coordination of program workflow and the coordination of various duties assigned to the organization staff. Attends meetings and provides written meeting summaries as requested
- Make travel arrangements for the office, including transportation, rental car, and hotel reservations. Prepare travel authorizations and travel vouchers, including obtaining the necessary approvals using the NBS/CGE system.
- Contact outside vendors to provide quotes for IT-related products and services
- Preparing requisitions for the purchase of office supplies and miscellaneous items as necessary using the NIAMS POTS system
- Maintain various tracking systems and control files - digital and hard copy - and files that could include confidential or sensitive information.
- Track personnel request
- Retrieving, sorting, and delivering mail and correspondence.
- Submitting work orders for building maintenance
- Monitor and maintain the CIO calendar, and send reminders to SITB staff of upcoming deadlines.
- Schedule appointments and various meetings, making necessary arrangements for meetings and conferences to include space, time, and resources.
- Prepare correspondence, reports, graphs/charts, forms, and other office support materials using office automation equipment and appropriate software. Compose routine correspondence.
- Track and store inventory of NIAMS IT hardware.
- Verify deliveries, bar code accountable property, and record data in the property system.
- Arrange for transportation of large items; transmit packing slips to IT, Administrative, and Property staff.
- Label hard drives, disks, and other items to show use for non-sensitive Personally Identifying Information (PII).
- Maintain files and spreadsheets for IT Property. Assist the NIAMS Property Manager with receiving and tracking each piece of IT hardware from receipt to end user.
- Receive and process various request forms from NIAMS staff to ensure the end-user has completed required security training; obtain approvals and inform appropriate teams when approval has been granted so accounts are created, waivers granted, systems are assigned, or other action is taken.
- Request, receive, monitor, track, activate/deactivate, replace, and return telecommunication equipment (currently iPhones and iPads).
- Maintaining inventory spreadsheets, including new arrivals and deployments, broken, returned, replaced, and surplus devices.
- Receive, log, and label equipment for deployment to users
- Submit a request to activate/deactivate international roaming requests.
- Monitor and track upgrade eligibility for all devices. Research pricing and prepare numerous reports.
- Receive and escort visitors
- Answer the SITB main telephone number.
- Used computer databases and spreadsheet software, and performed database file searches using automated databases for correspondence, program information, calendars, travel, etc. Establish and maintain various databases for the office.
- Knowledgeable in operating office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file, and/or store electronic and paper documents for future reference. In addition, he/she should be proficient in Microsoft applications (Word, Excel, etc.).
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Scheduled appointments and handled calenders for senior leadership.
- Organized and coordinated conferences and monthly meetings.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Administrative Assistant
VMG Resources, LLC,
06.2019 - 12.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained inventory of office supplies and placed orders.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Updated reports, managed accounts, and generated reports for company database.
- Created, prepared, and delivered reports to various departments.
Education
High School Diploma -
Maya Angelou Public Charter School
Washington, DC06.2018
Skills
- Efficient calendar coordination
- Data retention management
- Travel logistics management
- Data acquisition
- Advanced MS Office Suite
- Staff onboarding
- Documenting meeting minutes
- Spreadsheet management and organization
- Logistical travel management
- Excel Spreadsheets
- Administrative guidelines
Certification
Public Trust Clearance
Timeline
Administrative Assistant
VMG Resources, LLC,
06.2019 - 12.2024
Administrative Assistant
National Institute Of Health
10.2018 - Current
High School Diploma -
Maya Angelou Public Charter School
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