Medgine Stanley
Cranston,RI
Summary
Results-driven professional with a proven track record in accounts management and financial oversight, excelling in leading receivables operations. Deep understanding of accounts receivable processes, collections, and cash management. Proficient in EDI, off-invoice allowances, and SPS Commerce. Expertise in customer deduction handling, with strong analytical and problem-solving capabilities. Reliable and adaptable in fast-paced environments, able to work independently and make informed decisions in high-pressure settings. Outstanding leadership and team management skills, complemented by effective communication and interpersonal abilities.
Overview
19
19
years of professional experience
Work History
Accounts Receivable Supervisor
Kenney Manufacturing
04.2016 - Current
- Create and maintain customer accruals and allowances/programs
- Monthly reporting on sales rep commissions, allowances to budget, sales reconciliation, customer receivables to sales and cash to general ledger
- Delegate and distribute deductions and claims to Accounts Receivable team for investigation and resolution
- Monitor, investigate and process violation, trade discounts and allowance deductions
- Monitor daily billing and invoicing to sales reporting including EDI and ASN transactions
- Maintain daily EDI 812 and EDI 820 reports
- Annual customer budget – allowances, credits, cash discounts and commissions
- Create and maintain sales rep commission to balance to general ledger monthly and for quarterly review
- Oversee Bill of Lading and shipment tracking to reconcile with daily invoices
- Oversee customer payment application for US and Canada
- Monthly reconciliation of GL accounts
- Supervise Customer Claims Coordinators
- Other duties assigned by Controller and Accounting Supervisor
Accounts Receivable Specialist
Kenney Manufacturing
09.2013 - 04.2016
- Create and maintain customer accruals and allowances/programs
- Monthly reporting on sales reps commissions, allowances to budget, sales reconciliation, customer aging to sales and cash to general ledger
- Data entry of spreadsheets and logs
- Daily invoicing, account balancing and creation of credit memos to vendors
- Imaging for document investigation of vendor claims
- Claims investigations – chargebacks/debits and credits to vendors
- Daily deposit
- Maintain daily log of bills of ladings as a resource for shortage claims investigations
- Invoice and credit memo creation
- Use company database to perform daily tasks
- Customer payment application
- Responsible for other duties as assigned
Customer Service Representative (temporary assignment)
Kenney Manufacturing
06.2013 - 09.2013
- Perform customer service and order processing functions for Kenney’s customers.
- Respond and resolve customers’ inquiries and complaints in a professional, timely and courteous manner for complete customer satisfaction.
- Act as liaison to coordinate between customers and internal departments.
- Monitor manual/electronic orders daily
- Responsible for other duties as assigned
Project Assistant (Purchasing Department)
TriMark United
02.2012 - 06.2012
- Data entry of product information, price changes, contract changes, status changes, description modifications, model number formats and duplicate items into computer system
- Research/track shipments, deliveries and drop ship orders
- Create purchase orders
- Create and deliver weekly/monthly reports
- Review order confirmations for price issues, minimum order charges and quantity problems
- Resolve invoice questions
- Maintain spreadsheets for bids, consolidations, projects and logoed items
- Assist buyers with tracking special orders and backorders
- Sort faxes and mail
- Temporary assignment
Office Manager
Acupuncture & Wellness Center of RI Inc. Cranston, RI
02.2006 - 05.2012
- Responsible for filing and updating records
- Greet patients and walk-ins as they enter
- Schedule appointments and make reminder calls to patients about upcoming appointments
- Capable of working under pressure and meet deadlines as scheduled with quality in work
- Capable of taking care of customer service activities and front office management
- Accurately handled cash and credit transactions
- Manage daily and weekly deposits
- Process third party billing
- Process Accounts Receivables and Payables
- Preparation of medical insurance billing and reimbursements
- Create a records management system
- Book travel arrangements; International and domestic
- Reconciliation of monthly bank statements with checks, cash and credit card receipts
- Manage successful projects
Paraprofessional
Hasbro, Inc. Pawtucket, RI
01.2012 - 01.2012
- Filing Foreign Packing Reports
- Creating foreign packing reports for review
- Updated annual reports and foreign packing report logs on Excel
- Scan and copy schedules
- Responsible for other duties as assigned
- 3 week temporary assignment
Project Assistant (Data Conversion Project)
Science Applications International Corporation (SAIC) East Hartford
10.2010 - 03.2011
- Responsible for Procurement documentation maintenance and development
- Provide support to managers by documenting organizational structures, internal processes and clients’ business requirements
- Performed task of gathering, analyzing, filing and organizing of all documentation
- Create worksheet to track and monitor project status reports
- Track and maintain travel requests and authorization in worksheet
- Create worksheet to maintain Deliverables and Procurements
- Update Action Items and Issues in worksheet per weekly meetings
- Assisted Project Manager with document edits and modifications
- Support of development of project policies and procedures
- Facilitate business process flow mapping and documentation
- Maintain and update minutes per weekly meeting
- Document edits and updates
- Manage and archive content
- Provided key meeting minutes and action items development updates
- Handled travel and expense report preparation and filing
- General meeting preparation support
- Projector, phone set up for conference calls, copying materials for participants
- Order office supplies for w
- Responsible for calendaring
- Responsible for other duties as assigned
Education
Bachelor of Science - Business Administration, Insurance/Finance
University of Hartford
05-2012
Skills
- Advanced Excel skills
- Cash application management
- Proficient in SAP
- Audit assistance
- Financial cash management
- Detailed AR reporting
Timeline
Accounts Receivable Supervisor
Kenney Manufacturing
04.2016 - Current
Accounts Receivable Specialist
Kenney Manufacturing
09.2013 - 04.2016
Customer Service Representative (temporary assignment)
Kenney Manufacturing
06.2013 - 09.2013
Project Assistant (Purchasing Department)
TriMark United
02.2012 - 06.2012
Paraprofessional
Hasbro, Inc. Pawtucket, RI
01.2012 - 01.2012
Project Assistant (Data Conversion Project)
Science Applications International Corporation (SAIC) East Hartford
10.2010 - 03.2011
Office Manager
Acupuncture & Wellness Center of RI Inc. Cranston, RI
02.2006 - 05.2012
Bachelor of Science - Business Administration, Insurance/Finance
University of Hartford
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