MEGAN CHAMBERS
Morgantown
Summary
Detail-oriented, organized, and professionally competent employee with experience in the following areas of West Virginia Universities system: Development, Healthcare, Education and Financial services. Works to achieve goals and meets tight deadlines. Enthusiastic team player ready to contribute to company success. Excellent communication and relationship building skills with proficiency in management and multitasking.
Overview
7
7
years of professional experience
Work History
Senior Executive Assistant
West Virginia University
08.2022 - Current
- Provide administrative support to the Vice President of Diversity, Equity & Inclusion while maintaining confidentiality.
- Manage schedule, events and travel plans for conferences, meetings and seminars, as well as domestic trips for the Vice President.
- Establish and maintain complex files and records, exercising considerable care and discretion in the collection, compilation, and protection of such information.
- Processed travel expenses and reimbursements for the Vice President.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Manage Student workers and Graduate Assistants.
- Facilitated training and onboarding for incoming office staff.
- Assist in coordinating and submission of Grants.
- Prepare expense reports for theVice President.
Administrative Specialist
WVU Cancer Institute
12.2020 - 08.2022
- Performed wide range of skilled administrative duties and coordinates variety of office procedures in support of assigned division staff.
- Specialized in calendar and time management work supporting assigned Division Chief of Hematology/Oncology, Division's Associate Director of Administration & Hematology/Oncology, Assistant Vice President of Operations & Strategy Cancer Services, and Inpatient Pharmacy Assistant Director, Oncology & Investigational Drug Services.
- Provided clerical support also for other administrative units and functions.
- Researched, analyzed and evaluated data of various forms and make recommendations on various specialized projects.
- Scheduled meetings, booked meeting rooms and prepared meeting agendas and notes.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Processed Clinical Numbers and Infusions into excel document.
Office Assistant Intern
WVU Financial Aid Office
06.2018 - 06.2020
- Processed and coordinated graduation waivers
- Scanned and filed student loans, along with scanning third party contracts into banner
- Processed reports into Microsoft excel worksheets, coordinated dates of withdraws in banner
- Entered 1920-2021 resources for graduation waivers on student's accounts
- Completed clerical tasks such as filing, copying and distributing mail
- Took and followed detailed directions from others.
- Collected information for staff and entered into computer system.
- Helped with administrative support by managing incoming calls, coordinating files and sorting mail.
Student Caller
WVU Foundation
05.2017 - 05.2018
- Communicate with alumni/friends of WVU to obtain financial gifts directed toward numerous funds at WVU
- Processed funds to specified accounts while communicating with each donor directly over phone and providing information related to accounts to donors
- Updated alumni contact information in Campus Call while coordinating alongside fellow student callers to achieve nightly and overall goals for specified funds
- Recorded contact information of customers and potential customers and answered questions with knowledgeable responses
- Opened new accounts and documented personal, demographic and payment information in system
- Established excellent sales ability and strong interpersonal skills with confident and persuasive approach
Education
Bachelor of Multidisciplinary - Human Services, Communication Studies, and Sociology
West Virginia University
Morgantown, WV05.2020
Skills
- Event Planning and Logistics
- CRM System
- Foundation Services/Chrome River
- Information Confidentiality/HIPPA
- Budget/Financial Services
- Grant Submissions
- Administrative Leadership
- Office Administration
- Travel Arrangements
- Schedule Management
Volunteer Experience
Special Olympics Polar Plunge- January 2013-Current
- Fundraised to help intellectually/physical disabled athletes participate in sporting activities
- Individually raised over $30,000 in corporate sponsorship funds for nonprofits events.
Bob Huggins Fish Fry- February 2019-2023
- Assisted with collection of money from donations which has totaled more then 3 million dollars.
- Supported engaging, fun and smooth-running events by helping with organization and planning.
- Assisted with special events or programs.
- Encouraged donations by supporting community fundraising events and campaigns.
- Assisted program manager with planning and fundraising responsibilities.
- Greeted visitors and answered questions about program, requirements and opportunities.
- Used strong interpersonal communication skills to convey information to others.
Evening with Bob Huggins Event-August 2021-2022
- Handled organization, set up and placement of event.
- Assisted with collection of money from donations which has totaled over 300,000 dollars.
- Interacted with donors on items being displayed and answered any questions regarding the event.
References
- Stephanie McCandless, Director of Annual Giving, WVU Cancer Institute, Mobile: 304-612-4010
- Mary Esposito, Assistant Director of Development, College of Creative Arts, Mobile: 304-688-4264
- Jill Zangari, Senior Development Foundation Specialist, West Virginia University Foundation, Mobile: 681-867-8696
Timeline
Senior Executive Assistant
West Virginia University
08.2022 - Current
Administrative Specialist
WVU Cancer Institute
12.2020 - 08.2022
Office Assistant Intern
WVU Financial Aid Office
06.2018 - 06.2020
Student Caller
WVU Foundation
05.2017 - 05.2018
Bachelor of Multidisciplinary - Human Services, Communication Studies, and Sociology
West Virginia University