MEGAN LEBLANC
Trenton
Summary
Experienced with coordinating cross-functional teams to achieve project milestones efficiently. Utilizes critical thinking and strategic planning to drive project success. Track record of enhancing team productivity and meeting project goals within set timelines.
Overview
15
15
years of professional experience
Work History
Project Lead & Senior Executive Assistant – Promoted from Executive Assistant
Trinity Senior Living Communities
03.2020 - Current
- Provide direct support and manage projects for the President and Chief Executive Officer, the Vice President of Finance, and the Chief Nursing Officer.
- Project Lead responsibilities include:
- Serving as the project manager for cybersecurity to prepare for potential cyberattacks. This includes overseeing, creating, and maintaining action plans in Teams, meeting with the leadership team regularly to update the status on ongoing projects, creating presentations, and presenting plans to community leaders, and creating downtime binders for communities in the event of a cyber-attack.
- Launched the DAISY Award Foundation program throughout senior communities. This included collecting information for our senior communities to submit an application to be a partner with the DAISY Program Foundation. Educate communities regarding the program by having group training sessions with communities and regional vice presidents. Created checklists and materials to help with quarterly celebrations. Continue to ensure all communities are up to date with all DAISY Foundation supplies. Manage all materials for nominations submitted electronically and by paper. Lead quarterly DAISY committee meetings to present nominations to select the honoree for each quarter. Meet with the winning community quarterly to coordinate celebrations in the community.
- Maintain and track the daily census tool of Trinity Senior Service Management (THSSM) clients.
- Collaborated with the Vice President of TSSM in creating PowerPoint templates to provide a summary of findings and recommendations to TSSM clients that include operational, clinical, human resources, financial opportunities, and mission opportunities.
- Developed proposals to provide management services to potential TSSM clients.
- Supported the new business development process, including market research, relationship building with potential clients, and contracts.
- Developed production schedules to track and maintain high-level projects for Continuing Care Board meetings, Local Board meetings, TSSM Board meetings, and Monthly Operations Review meetings.
- Debrief with executive leaders on potential senior leadership candidates.
- Work with managed client’s administrators and board chairs to create agendas, presentations, and provide meeting minutes. Assemble information from other TSSM clients' leaders to organize the information provided to board members and leaders.
- Collaborated with the Chief Executive Officer to organize the flow of senior leadership meetings. Organized research and data that will be provided to senior leadership meetings.
- Assisted with organizing materials that would be presented during Continuing Care Board meetings. Used discretion to help coordinate materials that would be the most impactful for board members to receive updates on.
- Senior Executive Assistant responsibilities include:
- Prepare for senior-level meetings, including travel, presentation slides, supporting documentation, and statistics/data.
- Provide materials for local board meetings that include working directly with board chairs to create board agendas, meeting minutes, and presentation slides.
- Prepare for THSSM conferences by arranging travel, creating itineraries, and tracking the attendance of vendors and potential clients.
- Arrange travel for executives.
- Maintain calendars and appointments.
- Process and approve payroll for executives.
- Reviewed and tracked COVID-19 data to provide accurate information that was given to Trinity Health executives. Drilled down data by each community to accurately show COVID data throughout senior communities.
- Support additional senior-level positions as needed.
Executive Assistant
Trinity Senior Living Communities
08.2015 - 03.2020
- Provided direct support to the Vice President and Chief Human Resources Officer, Vice President Mission & Community Benefit, and Directors of Human Resources
- Responsibilities include:
- Maintained and organized calendars, prepare for meetings i.e. create agendas, slide shows, and spreadsheets.
- Posted vacant positions to meet the needs of System Office and our communities, this includes creating job ads to reflect the position on our website. Also post positions on Monster and CareerBuilder. Email and filter applications to the hiring manager. Scheduled interviews with hiring managers, and interview panel when needed.
- Organized all details for our President & CEO Search including interviews, panel interviews, resume packets and all email correspondences.
- Organized all details for our Chief Operating Officer Search including interviews, panel interviews, candidate packets and all email correspondences.
- Tracked and maintain addresses of our resident’s short-term stay into the National Research Survey database for all 39 communities.
- Completed verification of employments for our communities and System Office.
Administrative Assistant
ProMedica Monroe Regional Hospital
04.2012 - 08.2015
- Provided direct support to the Executive Director of Surgical Services, Director of Cardiovascular Services, Manager of Information Technology Services, Sr. Informatics Nurse, and Chaplain Services
- Responsibilities included:
- Maintained and organized calendars, prepared for meetings i.e. created agendas, slide shows, spreadsheets, and recorded meeting minutes.
- Organized, tracked, and maintained all regulatory documents for preparation of Joint Commission Survey
- Processed payroll, maintained Physician Stress Lab Reading On-Call rotation, and tracked agency hours used for CRNA’s
- Recorded and report weekly and monthly Cath Lab procedures, monthly IT physician IT requests
- Organized all paperwork for Cardiopulmonary Rehab accreditation by completing nursing and cardiovascular policies under the direction of management and quality, and prepared annual evaluations packets for all nursing departments, cardiovascular departments, and pastoral care
Administrative Assistant (CEO) /Staffing Coordinator
Vibra Hospital
12.2010 - 04.2012
- Provided support to CEO, Specialists Medical Directors, Attending Physicians, and members of the Sr. Leadership team
- Responsibilities included:
- Collaborated with physicians to secure all necessary documents for temporary and permanent privileges, arranged physician new hire orientation, and ongoing physician schedules
- Coordinated quarterly Medical Executive Meetings by preparing meetings agendas, minutes, and presentations
- Provided training to the Leadership team on the process for the Medi-track system for vendor contract monitoring.
- Special Events Coordinator for: Employee Annual Education, Customer Service Employee Workshop, Case Management Event, and Employee Holiday Celebration
- Scheduling Coordinator
- Provided support to the CNO, Department of Nursing and Respiratory Therapy.
- Responsibilities included:
- Managed the staffing schedules and processed payroll for the Nursing and Respiratory Department
- Tracked and logged daily agency hours and coordinated payment with Accounts Payable.
- Arranged New Hire Orientation for Staffing and Scheduling and Coordinated BLS/ACLS classes for Nursing and Respiratory staff
Education
Bachelor of Science - Business Administration
Southern New Hampshire University
Hooksett, NH06-2026
Associate of Applied Science - Business Management
Southern New Hampshire University
Manchester, NH03.2024
Skills
- Skilled in Microsoft Word, Excel, and PowerPoint
- Effective verbal and written communication
- Team collaboration and deadline management
- Partnership-focused mindset
- Effective team management
- Strategic project planning
- Project facilitation
- Task prioritization
- Continuous process evaluation
- Project oversight
- Comprehensive project documentation
- Project timeline management
- Proficient in time management and organization
- Focus on client satisfaction
Timeline
Project Lead & Senior Executive Assistant – Promoted from Executive Assistant
Trinity Senior Living Communities
03.2020 - Current
Executive Assistant
Trinity Senior Living Communities
08.2015 - 03.2020
Administrative Assistant
ProMedica Monroe Regional Hospital
04.2012 - 08.2015
Administrative Assistant (CEO) /Staffing Coordinator
Vibra Hospital
12.2010 - 04.2012
Bachelor of Science - Business Administration
Southern New Hampshire University
Associate of Applied Science - Business Management
Southern New Hampshire University