Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic
MEGAN ORBINE

MEGAN ORBINE

Bernardsville,United States

Summary

Strategic and results-driven Senior Sourcing Manager with over 13 years of experience in event management and procurement strategy. Adept at leveraging data analytics to drive informed decisions, optimize supplier performance, and deliver impactful cost savings. Proven success in developing pre-procurement strategies, negotiating supply agreements, and fostering strong partnerships with internal teams and external vendors. Passionate about innovation, emerging industry trends, and creating meaningful connections that elevate event experiences. Known for bringing fresh ideas, strategic insight, and a collaborative spirit to every program.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Sr. Sourcing Manager

Maritz
08.2023 - Current
  • Negotiate supplier contracts and pricing, consistently delivering cost-effective preliminary budgets
  • Collaborate with Suppliers to ensure timely communication and alignment on deliverables.
  • Develop and execute negotiation strategies to maximize program value and secure supplier enhancements.
  • Lead RFP processes to source hotel room blocks, logistics, and vendor services, ensuring competitive pricing.
  • Finalize key program elements through strategic negotiations with suppliers and internal teams.
  • Manage program forecasting and maintain financial accuracy within business management systems.
  • Partner directly with clients to align on program goals, ensuring expectations are met and exceeded.
  • Maintain ongoing team communication regarding supplier performance, negotiation outcomes, and creative solutions.
  • Conduct targeted renegotiation to improve pricing, profitability, and contract terms.
  • Oversee VIP and complex client requests to ensure high-touch service and customized program delivery.
  • Achieved 31% average negotiated savings, exceeding benchmarking metrics and savings goals across programs.
  • Delivered significant cost efficiencies through savings, commissions, and bill reconciliation, totaling over $500K.
  • Achieved a 97% satisfaction rate with 5-Star survey feedback.

Director of Events + Community

ThoughtExchange
01.2021 - 01.2023
  • Spearheaded the creation and management of a customer community with 200+ active members and 20+ events, both virtual and in-person.
  • Developed and implemented strategies to increase event attendance and engagement by 33%.
  • Accelerated attendee recruitment to 20% growth month over month.
  • Fostered customer relationships to increase net retention and pipeline generation.
  • Created and implemented marketing campaigns to promote events and increase visibility.
  • Utilized data analytics to track and measure the success of events and campaigns.

Director of Events

ThoughtExchange
07.2018 - 01.2021
  • Led team responsible for successful delivery of all events for the company from conception to post-event assessment.
  • Developed event plans, timelines, budgets, and objectives for each event.
  • Collaborated with marketing, sales, operations, and finance teams.
  • Managed event vendors and suppliers and negotiated contracts for event services.
  • Oversaw the setup and breakdown of event logistics including audiovisual, catering, room block, and security.
  • Acted as liaison between venues, vendors, clients, and internally to ensure all needs were satisfied.
  • Developed and maintained relationships with sponsors, vendors, and partners.
  • Monitored and reported on event expenses and budgets.
  • Generated post-event reports detailing event successes and identifying areas for improvement.
  • Renegotiated multiple hotel contracts during 2020 to save over $150,000 in fees.

Event Manager

Professional Media Group LLC
07.2015 - 07.2018
  • Facilitated in the creation, planning and completion of all in-person events ranging from 50 - 1,000+ attendees.
  • Demonstrated excellent communication skills in interacting with clients, team members, and external stakeholders throughout the event planning process, including 60+ sponsors per year.
  • Conducted extensive research and sourced suitable venues, vendors, and suppliers.
  • Coordinated event logistics, such as attendee registration, ticketing, transportation, accommodations, and catering.
  • Oversaw event setup and ensured all elements, including décor, lighting, audiovisual equipment, and signage were in place.
  • Created and distributed event invitations, managed RSVPs, and maintained guest lists.
  • Collaborated with speakers, presenters, and performers to ensure their needs were met and their participation ran smoothly.
  • Handled any event-related issues or emergencies that arose, implementing quick and effective solution.
  • Stayed updated with industry trends and best practices to bring innovative ideas and concepts to events.

Education

Bachelor of Science - Communication and Sociology; Minor in Economics

Rutgers University
New Brunswick, NJ
05.2011

Skills

  • Strategic event planning and execution
  • Budgeting and financial management
  • Venue selection and contract negotiation
  • Vendor and supplier management
  • Logistics coordination and problem-solving
  • Team leadership and staff supervision
  • Creativity in event concept and theme development
  • Strong organizational and multitasking abilities
  • Excellent communication and interpersonal skills
  • Attention to detail and high level of accuracy
  • Proficient in event management software and tools
  • Crisis management and quick decision-making
  • Client relationship management and customer service
  • Marketing and promotional strategies for events
  • Post-event evaluation and reporting
  • Supplier relationship management
  • Data analytics
  • Global strategic sourcing strategies

Certification

Certified Meeting Planner (CMP)

Events Industry Council, August 2016

Re-certified December 2021


The CMP Credential is recognized globally as the badge of excellence in the meeting, convention, exhibition, and event industry. Qualifications for certification are based on professional experience, education, and a rigorous exam. The CMP programme aims to increase the professionalism of meeting management professionals in all sectors of the industry.

Timeline

Sr. Sourcing Manager

Maritz
08.2023 - Current

Director of Events + Community

ThoughtExchange
01.2021 - 01.2023

Director of Events

ThoughtExchange
07.2018 - 01.2021

Event Manager

Professional Media Group LLC
07.2015 - 07.2018

Bachelor of Science - Communication and Sociology; Minor in Economics

Rutgers University

Similar Profiles

CREATE PROFILE
MEGAN ORBINE