Summary
Overview
Work History
Education
Skills
Awards
Timeline
Generic

Meghan Derrick

Grovetown,GA

Summary

Administrative Assistant with 5+ years of experience in organizing presentations, proofreading client contracts, preparing facility reports, and maintaining the utmost confidentiality. With a professional background in business operations, learning to prepare for anything at any time is a must. Looking to leverage my knowledge and experience into a new role.

Professional administrative specialist ready to enhance operational efficiency and client satisfaction. Proven track record in managing schedules, organizing digital files, and handling customer inquiries with precision. Known for collaboration, reliability, and flexibility in dynamic environments, with expertise in time management and communication.

Overview

15
15
years of professional experience

Work History

Virtual Assistant

Meghan Derrick-VA Solutions
01.2021 - Current
  • Update and organize client files
  • Create and design programs to help clients perform efficiently
  • Organize incoming/outgoing client email
  • Proof read contracts, social media content, and NDA agreements
  • Create client contracts and NDA agreements
  • Data entry including importing and exporting data into different formats
  • Data research
  • Creating data research result presentations
  • Update and maintain source data in multiple databases
  • Continue education and implementation of new software

Administrative Assistant to VP

Littlefield Oil Company
01.2018 - 01.2021
  • Maintain Accounts Receivable
  • Requesting disbursements and allocating to the appropriate accounts
  • Reconciling credit card accounts and customer accounts
  • Digitalize real estate files, company vehicle files, and customer files for company and sister companies
  • Update and maintain detailed Excel spreadsheets of company vehicle information (sold, bought, location) for company and sister companies
  • Update and maintain detailed Excel spreadsheets of company/sister companies driver information (i.e. DOB, DOT Exp. Driver Licenses Expiration, etc.)
  • Create Bill of Sale for bought/sold vehicles and equipment
  • Calculate, update and maintain daily Excel spreadsheets of fuel prices located near all retail, consignment, and company owned stations.
  • Update and maintain real estate files for company and sister companies
  • Create and proofread contracts and NDA agreements
  • Schedule quarterly board meeting agendas
  • Create and assemble quarterly board meeting books
  • Review all calculations and reports for board meeting agenda
  • Prepare monthly reports detailing the amount of fuel being pulled from each terminal. (Terminals located in various locations. Arkansas, Texas, Oklahoma, Kansas, Iowa, and Tennessee)
  • Kept positive communication lines open with safety director and oilfield operations manager
  • Establish and maintain communications with insurance agency
  • Create formulas to produce effecient calculation spreadsheets for audits
  • Created and digitized SOPs for Insurance Renewal yearly.
  • Ensure all insurance data was in compliance
  • Ensure all insurance data is accurate (General liability, umbrella insurance, commercial insurance, commercial auto, worker’s comp. etc.)
  • Filing, Following up, and closing out all insurance claims
  • Ensuring insurance payouts were complete
  • Data entry including importing and exporting data into different formats
  • Update and maintain source data in multiple databases
  • Kept in communication with senior accountants of the company/sister companies
  • Create and implement SOPs for accounts receivable and accounts payable with senior accountant
  • Assigning account numbers to approved credit customers
  • Updating and emailing out customer banking draft notices
  • Continue education and implementation of new software such as Ascend and PDI
  • Aide in planning annual company golf tournament and company holiday parties
  • Train new receptionists
  • Provide support to various positions within the companies including but not limited to mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.

Retail Sales Manager

Morgan’s Fashions
01.2011 - 01.2017
  • Create and maintain working relations with vendors
  • Create and maintain rapport with clients and new incoming customers
  • Process store cash/credit card transactions
  • Update and maintain customer charge accounts
  • Calculate sale pricing
  • Calculate margin pricing
  • Create formulas to help other sale associates understand sale pricing and discounts
  • Reconcile customer accounts
  • Sent out over 100 monthly statements
  • Calculate accurate inventory monthly/yearly for audits
  • Manage Social Media marketing and advertising
  • Create and edit advertisements for local newspapers, local radio stations, and magazines
  • Resolve customer concerns or complaints
  • Created several store displays that won awards
  • Design and worked booths for community events
  • Train incoming employees
  • Interview potential employees
  • Perform deposits and coin exchange
  • Accurate till count every morning and evening
  • Assign store duties to staff members
  • Monitor monthly sales
  • Process new merchandise

Education

BA - Organizational Leadership

Arkansas Tech University
Russellville, AR
01.2027

Skills

  • Office Automation
  • Basic Math Skills
  • Grammar Etiquette
  • Financial Reasoning
  • Data Analysis
  • Problem Solving
  • Microsoft Excel
  • Microsoft Word
  • Microsoft 365
  • Microsoft Office
  • Punctuality
  • Communication
  • Microsoft office
  • Data entry
  • Customer service

Awards

Physics Student of the Year 2010-Ozark High School, AR, 2012 Clarksville Chamber Community Award-Clarksville, AR, 2015 Clarksville Chamber Community Award-Clarksville, AR

Timeline

Virtual Assistant

Meghan Derrick-VA Solutions
01.2021 - Current

Administrative Assistant to VP

Littlefield Oil Company
01.2018 - 01.2021

Retail Sales Manager

Morgan’s Fashions
01.2011 - 01.2017

BA - Organizational Leadership

Arkansas Tech University

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