Meghan O'Sullivan
Santa Monica,California
Summary
Experienced Executive Business Partner skilled in managing complex calendars, coordinating international travel, and facilitating cross-cultural communication. Proficient in Google Workspace tools and Microsoft Office Suite with strong organizational skills. Ready to leverage expertise in workload prioritization to support and enhance executive teams.
Overview
17
17
years of professional experience
Work History
EXECUTIVE BUSINESS PARTNER
Krafton Americas
El Segundo
04.2024 - Current
- Supported the KRAFTON Americas leadership team, managing highly complex calendars and international meetings, tracking and assisting with the execution of their action items.
- Ensured executives calendars were clear of conflicts for priority meetings.
- Coordinated global travel and prepared detailed itineraries, ensuring passports and visas are up-to-date and schedules align cross-functionally across different regions.
- Liaised with KRAFTON Headquarters in South Korea, facilitating communication and providing translation/interpretation support.
- Partnered with the Finance team on budget allocation and expense reporting for large-scale contract agreements, campaigns, and events.
- Organized team-building events for the Americas division, cultivating a positive and inclusive work environment culture.
- Handled sensitive and confidential information with discretion.
COORDINATOR/EXECUTIVE ASSISTANT
Whtnow!
Santa Monica
01.2021 - 04.2024
- Contributed to target audience messaging and content strategy for a female-focused startup.
- Produced and managed the monthly Little Bird newsletter publication.
- Curated, researched, and maintained new publishing content, along with key relationships with partners and talent.
- Leveraged industry relationships to uncover and develop new opportunities and original concepts.
- Planned pop-up events designed to drive traffic, engagement, and impressions.
EXECUTIVE ASSISTANT TO THE EVP/GENERAL MANAGER CALL OF DUTY MARKETING
Activision Publishing
Santa Monica
10.2012 - 10.2021
- Served as EA to GM of Call of Duty in a high-profile entertainment/gaming company with an average revenue of $4-$5 billion annually.
- Responsible for scheduling and managing multiple complex calendars, including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal/external individuals while maintaining an organized office.
- Interfaced across all Activision brands, including Call of Duty, Destiny, and Skylanders.
- Managed distribution of games, including special editions, as each new title was released.
- Collaborated closely with the ELT administrative team; acted as a liaison with other assistants and departments, providing assistance and support for others in management when needed.
- Handled highly confidential business, financial, and personal information with professionalism and discretion.
- Organized and coordinated international/domestic travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports. Ensured all travel arrangements complied with regulations and procedures.
- Processed Passport and Visa applications/renewals.
- Maintained department organizational charts and email distribution lists.
- Timely preparation and submission of monthly expense reports.
- Provided support in arranging all meetings, including handling logistics such as conference registrations, room reservations (internal and external), and local travel.
- Coordinated with various hotels for Call of Duty Global off-sites with 200+ attendees, including setup and after-dinner/party arrangements.
- Served as department contact for all requests and inquiries.
- Previously supported SVP executives of Call of Duty, Destiny, and Skylanders and their direct reports.
- Provided full support to cross-functional teams for Call of Duty, Destiny, and Skylanders.
- Trained and advised new assistants, helping them integrate into the executive culture.
- Worked extensively to set meetings with UK partners, scheduling meetings to accommodate time zones.
- A high-profile entertainment/gaming company with an average revenue of $4-$5 billion annually.
EXECUTIVE ASSISTANT TO DIGITAL MEDIA CHAIRMAN INCLUDING CEO, CDO, CFO, COO
MySpace (A NewsCorp Company)
Beverly Hills
08.2008 - 01.2012
- Held a high-profile EA position at MySpace/News Corporation.
- Served as a critical member of the MySpace team, responsible for scheduling and coordinating executive leadership events.
- Provided simultaneous support for the Chairman and CEO until the CEO's transition, then supported the CFO and COO.
- Fully managed the calendars of the CEO, CDO, CFO, and COO and interfaced with the senior leadership team daily.
- Used strong business judgment and communication skills when interacting with a variety of people cross functionally.
- Anticipated needs and provided high-level administrative support to the Chairman and CEO.
- Managed extremely complex calendars, resolving all conflicts.
- Organized and booked all domestic and international travel, including meetings, flights, hotels, and lodging, private cars across multiple time zones, accommodating all last-minute changes and requests.
- Extensively set meetings in multiple time zones, accommodating all attendees.
- Attended all ELT meetings and reported all action items.
- Regularly interacted and built relationships with executives across other businesses.
- Handled various administrative and office duties, including organizing team professional events, socials, and team off-sites.
- Supervised administrative staff, managing their daily workflow and tasks.
- Tracked and submitted expense reports.
- Coordinated conferences/offsites with hotels, utilizing established relationships and creating new ones with external venues.
- Resolved complicated issues creatively and efficiently.
- Implemented systems processes.
- Sourced private planes for executive travel.
- A high-profile EA position at MySpace/News Corporation.
EXECUTIVE ASSISTANT TO THE EXECUTIVE CHAIRMAN, NEWS CORPORATION THE CONSUMER ELECTRONICS SHOW
News Corporation
Beverly Hills
01.2010 - 01.2011
- Coordinated and managed presentations with Microsoft, Google, Verizon, Best Buy, Netflix, Acer, Samsung, Yahoo, HTC, RIM, Amazon, AT&T, and Hewlett Packard while at CES/Las Vegas Trade Show.
- Interfaced with high-wealth corporate individuals and worked closely with other assistants while scheduling meetings.
- Handled all last-minute changes to the Executive Chairmans schedule.
- Collaborated closely with the Security Detail to secure meeting locations.
- Arranged all transportation for the Executive Chairman and senior-level executives from News Corporation.
- Coordinated private plane travel with Chief of Staff/main office.
Education
BACHELORS OF ARTS -
The Evergreen State College
Skills
- Workload prioritization
- Greenhouse system
- Mac and PC proficiency
- Organizational skills
- Google Workspace tools
- Kronos system
- Microsoft Office Suite
- Workday expertise
Websites
References
References available upon request
Timeline
EXECUTIVE BUSINESS PARTNER
Krafton Americas
04.2024 - Current
COORDINATOR/EXECUTIVE ASSISTANT
Whtnow!
01.2021 - 04.2024
EXECUTIVE ASSISTANT TO THE EVP/GENERAL MANAGER CALL OF DUTY MARKETING
Activision Publishing
10.2012 - 10.2021
EXECUTIVE ASSISTANT TO THE EXECUTIVE CHAIRMAN, NEWS CORPORATION THE CONSUMER ELECTRONICS SHOW
News Corporation
01.2010 - 01.2011
EXECUTIVE ASSISTANT TO DIGITAL MEDIA CHAIRMAN INCLUDING CEO, CDO, CFO, COO
MySpace (A NewsCorp Company)
08.2008 - 01.2012
BACHELORS OF ARTS -
The Evergreen State College