Meghan Vanderpoel
Arlington,TX
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
12
12
years of professional experience
Work History
Executive Administrative Manager
William Raveis Real Estate Mortgage & Insurance
01.2024 - 12.2024
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
- Ensured smooth transaction coordination by managing timelines, deadlines, and documentation requirements.
- Assisted with the creation of marketing materials, including flyers and brochures, to effectively showcase properties for sale.
- Raised significant funds for the William Raveis charitable Fund by organizing and executing fundraising events.
- Proficient in Microsoft suite, Google Docs, Docusign, MLS and more.
Senior Transaction Coordinator
Compass
06.2021 - 01.2024
- Ensured smooth transaction coordination by managing timelines, deadlines, and documentation requirements.
- Organized and maintained digital files for easy access, streamlining the document retrieval process during audits or inquiries.
- Acted as a reliable point of contact for all parties involved in the transaction, ensuring clear communication and timely resolution of any issues that arose.
- Managed all transactions from contract to close.
- Created and maintained reporting and presentations.
- Managed calendars, scheduling meetings and appointments.
Executive Assistant
Indigo Skye Group | Compass
02.2019 - 04.2020
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Proficient in MLS, Google Docs, Microsoft Suite, Docusign and more.
Appraisal Assistant
ABC Appraisal
03.2016 - 02.2019
- Maintained excellent communication with clients throughout the appraisal process, providing regular updates on progress.
- Enhanced appraisal accuracy by meticulously reviewing and verifying property data.
- Optimized workflow efficiency by implementing organizational strategies for managing project tasks and deadlines.
- Collaborated effectively with team members to complete complex projects within tight deadlines.
- Demonstrated exceptional attention to detail while gathering pertinent information from multiple sources during property inspections.
Office Manager
Lisa Richardson Group | Keller Williams
04.2013 - 03.2016
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Cultivated and maintained professional relationships with clients, real estate agents, lenders and escrow personnel.
- Prepared and maintained accurate property listings, sales contracts and closing documents.
- Streamlined property listing process for increased efficiency, utilizing MLS systems and various real estate websites.
Education
Business Administration
University of Southern Mississippi
Hattiesburg, MSSkills
- Office administration
- Organization and multitasking
- Office management
- Staff management
- Critical thinking
- Relationship building
- Administrative support
- Scheduling and calendar management
- Event coordination
Accomplishments
- D1 student athlete from 2006-2009.
- Top 20 goalkeeper in the 2006 college recruiting class.
- 2004-2006: Women's Junior League
- 2005-2006: Scottish Rite Hospital Candy Striper.
- 2024: organized and executed the first annual William Raveis Charitable fund event for South Florida, ultimately raising $29,000.
- 2016-2020: Worked alongside my husband helping the Margarita society (Dallas Children's Charities) raise funds for underprivileged and terminally ill children through multiple events.
Languages
English
Native or Bilingual
Timeline
Executive Administrative Manager
William Raveis Real Estate Mortgage & Insurance
01.2024 - 12.2024
Senior Transaction Coordinator
Compass
06.2021 - 01.2024
Executive Assistant
Indigo Skye Group | Compass
02.2019 - 04.2020
Appraisal Assistant
ABC Appraisal
03.2016 - 02.2019
Office Manager
Lisa Richardson Group | Keller Williams
04.2013 - 03.2016
Business Administration
University of Southern Mississippi
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