Mei Ling Nelson
Norfolk,MA
Summary
Maintenance of procedures, systems and tools required to enhance and track the effective performance of the Capital Facilities and Engineering Department in the planning, design, construction and commissioning of capital projects in a team member role within the Program Controls Group.
Overview
19
19
years of professional experience
Work History
Program Control Analyst
Beth Isreal Deaconess Medical Center
Boston, MA
03.2020 - Current
- Developed and maintained project plans, schedules, budgets and financial forecasts.
- Established cost control systems for tracking resources, costs and commitments against approved budgets.
- Identified process improvement opportunities that enhanced the accuracy of program controls processes.
- Monitored subcontractor performance to ensure timely completion of deliverables within established budget parameters.
- Coordinated change requests throughout the life cycle of projects ensuring all related documentation was complete prior to approval by management.
- Participated in team meetings to review project progress, provide input on strategies for improvement or discuss potential issues.
- Reviewed contract documents for completeness and accuracy prior to submission.
- Researched best practices in order to improve existing program controls processes.
Deal Accounting Manager
Prime Motor Group
Westwood, MA
07.2005 - 03.2020
- Developed and implemented effective accounting policies and procedures.
- Analyzed financial data, identified trends, and developed strategies to improve profitability.
- Prepared monthly, quarterly, and annual financial statements in accordance with generally accepted accounting principles.
- Reviewed general ledger accounts for accuracy and compliance with GAAP.
- Evaluated internal control systems to ensure adherence to corporate policies and procedures.
- Monitored cash flow, prepared bank reconciliations, and managed accounts payable and receivable functions.
- Maintained accurate records of payroll information including wages, deductions, bonuses.
- Ensured timely payment of invoices from vendors or suppliers according to contractual agreements.
- Implemented cost-saving measures across the organization's accounting operations.
- Tracked expenses and revenues against budgets and forecasts and reported variances.
- Created reports summarizing current financial status by collecting analyzing and presenting key data points.
- Conducted regular reviews of existing processes and procedures and suggest improvements when necessary.
- Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
- Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
- Verified and posted account transactions to prepare checks and maintain accounting ledgers.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Oversaw cash flow, controlled costs and financial matters.
- Evaluated and approved billing invoices and expense reports to monitor and ensure cash flow and cost containment.
- Produced accurate and compliant financial statements, reports, documentation and budget frameworks.
- Reconciled and reviewed operations databases and accounting system records to calculate and determine accurate monthly revenues.
- Managed payroll processes, ensuring timely and accurate payment to all employees.
- Managed month-end and year-end close processes, ensuring timely and accurate financial reporting.
- Supervised, trained, and mentored accounting staff, promoting a culture of high performance and continuous improvement.
Education
High School Diploma -
St Winifreds School
Barbados07-1994
Skills
- Contract Administration
- Proficient in microsoft 365
- Cross-functional coordination
- Advanced excel skills
Accomplishments
- Toyota Motors Comptroller awards for 2017 and 2018
References
References available upon request.
Primary Responsibilities
- Assists in the maintenance of a department-wide project controls system for tracking and management of schedules, budgets, construction progress and other key project metrics. Provides ongoing training to project management staff on control procedures, administration of design and construction contracts and other key business processes. (essential)
- Maintains standardized documents, policies and procedures for the procurement and ongoing administration of agreement, and construction front-end documents. Provides ongoing quality assurance of compliance with document control procedures, including project close-out and document archiving. (essential)
- Reviews and approves progress payments, change orders, amendments, claim settlements, and other contingency transfers. (essential)
- Provides direction and support to project managers on the implementation of contract administration procedures for individual construction projects, including set-up of schedule of values, change order logs, RFI logs and related administrative controls. Provides ongoing quality assurance of compliance with contract administration procedures. (essential)
Required Qualifications
- High School diploma or GED required. Bachelor's degree in Engineering, Business, or related field preferred.
- 3-5 years related work experience required in related field or equivalent education required.
- Demonstrated understanding of fundamentals of project controls, including critical path method (CPM) scheduling, cost/change control, and progress reporting.
- Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web- based applications. May produce complex documents, perform analysis and maintain databases.
Competencies
- Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
- Problem Solving: Ability to address problems that are highly varied, complex and often non-recurring, requiring staff input, innovative, creative, and Lean diagnostic techniques to resolve issues.
- Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
- Written Communications: Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
- Oral Communications: Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
- Knowledge: Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
- Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
- Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Social/Environmental Requirements
- Work requires close attention to task for work to be accurately completed. Intermittent breaks during the work day do not compromise the work.
- Work is varied every day and the employee needs to be adaptable to respond to these changes and use independent judgment and manage priorities.
- No substantial exposure to adverse environmental conditions
- Health Care Status: NHCW: No patient contact.- Health Care Worker Status may vary by department
Sensory Requirements
Close work (paperwork, visual examination), Color vision/perception, Visual monotony, Visual clarity > 20 feet, Visual clarity feet, Conversation, Monitoring Equipment, Telephone, Background Noise.
Physical Requirements
- Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
- This job requires frequent sitting, Power Grasping using one hand, Fine Manipulation using one hand, Keyboard use.
Timeline
Program Control Analyst
Beth Isreal Deaconess Medical Center
03.2020 - Current
Deal Accounting Manager
Prime Motor Group
07.2005 - 03.2020
High School Diploma -
St Winifreds School
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