Summary
Overview
Work History
Education
Skills
Websites
Accomplishments
Testimonials
Certification
Timeline
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Mel Marquez

Chicago,IL

Summary

Versatile Operations & Project Manager; successful at taking on routine and complex business challenges with a resourceful and creative approach. Recognized as a driven, dedicated, and hardworking leader with a history of streamlining operations, coordinating projects and programs, and increasing results.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Program Operations Coordinator

PILOT Inc.
12.2022 - Current
  • Acting as the customer’s dedicated Program Operations Coordinator, supporting operations and logistics of the PILOT experience.
  • Interacting with multiple stakeholders involved in the program including HR customers, their employees, executive leadership teams, and people managers.
  • Assisting with pipeline planning, onboarding, and implementation of PILOT customers.
  • Communicating with the PILOT Customer Success and Product Delivery teams throughout the program lifecycle.
  • Ensuring the PILOT program elements are delivered to end users on time every week.
  • Drumming up excitement and engagement with end users, supporting their success and consistency through the program.
  • Analyzing customer data and generating regular reports throughout their program lifecycle.
  • Resolving end-user inquiries by email, phone, and text message.
  • Escalating and resolving product issues and bugs alongside support team resources.
  • Maintaining customer documentation by updating the status in PILOT’s project management system.
  • Maintaining process documentation by updating or creating net new items in PILOT’s knowledge base.
  • Working closely with the Head of Product & Delivery and Senior Product Operations Coordinators to evaluate, enhance, and implement process improvements for the department.
  • Acting as a project resource for designing and building new or enhanced product features.
  • Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
  • Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
  • Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.

Business Owner: Operations / Project Manager

Whistle & Work
01.2015 - 11.2022
  • Project coordination and management
  • Collaborating on all things business operations and logistics related
  • Meeting with new clients, taking notes and answering any questions they may have
  • Assisting with personal and business calendars by scheduling and coordinating appointments
  • Responding to emails and tasks as received, acknowledging all within a timely manner
  • Managing email inboxes, responding to emails as necessary
  • Organizing and keeping contact lists up to date
  • Conducting informational, comparative, and travel research
  • Completing online purchases and recording and submitting expenses
  • Being protective of confidential information shared
  • Executing travel arrangements - including researching and booking flights
  • Receiving and making telephone calls as required
  • Completing administrative tasks - including but not limited to: transcription and data entry
  • Updating and managing social media channels
  • Scheduling and proofreading blog posts, workshops, design projects and other work related documents
  • Completing and submitting weekly reports, ensuring billed time is accurately tracked in Harvest.

Zirtual Assistant

Zirtual Inc.
01.2014 - 01.2015
  • Performing administrative duties for executive management and business professionals
  • Managing calendars; making travel, meeting and event arrangements
  • Preparing reports and financial data
  • Strong computer and internet research skills
  • Excellent interpersonal skills and flexibility
  • Project coordination and management
  • The ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Sensitivity to confidential matters
  • Data entry, creating spreadsheets, and presentations
  • Received documented praise from clients, who regularly upgraded and added hours to their monthly plan subscriptions proving that there was value in my work and our service
  • Singled out and asked on several occasions to provide my feedback regarding the Zirtual service, and took a DISC personality test to show what personal qualities I possess to aid in hiring other exceptional ZA's with similar traits.

Personal Banker

US Bank
01.2013 - 01.2014
  • Answering inbound calls from U.S
  • Bank customers in a high volume call center environment
  • Researching and resolving problems and errors in a timely manner
  • Actively working to expand existing customer relationship by referring customers to the appropriate sales staff and departments
  • Responding to customer inquiries about their bank accounts and online banking enrollment
  • Completing high risk procedures; such as verifying secure customer information for check card activations
  • Meeting and exceeding Metrics goals.

Customer Accounts and Credit Specialist

Mbira Technologies
01.2008 - 01.2013
  • Assisting customers in placing orders online via incoming service calls
  • Answering technical inquiries via phone, support email and online chat
  • Processing returns, exchanges and replacements
  • Filing, faxing and submitting customer claims for lost/damaged UPS shipments
  • Handling both incoming and outgoing calls regarding customer collections accounts
  • Completing change requests, declines, and verification for releasing orders via the Ecometry Order Processing System
  • Supervising call center staff on weekends.

Education

Bachelor of Arts - General Studies

Harry S Truman College
Chicago

IL Certification in Cosmetology -

Harry S. Truman College
Chicago, IL

Graphic Design & Photography -

Columbia College
Chicago, IL

Skills

  • 25 years of experience in Business Operations Management, Logistics, Project & Community Management, Senior Executive Assistance, Administrative Consulting, Customer Experience, User Engagement, Relationship Building, Process Improvements, Data Entry and Analysis, Work Planning and Prioritization, Automation Tools, and Cross-Functional Collaboration and Communication
  • Advanced knowledge in Google Suite, Microsoft Office: Excel, Word, PowerPoint, Outlook, Asana, Notion, Slack, Zapier, Retently, Typeform, Sapeum, Hubspot, Salesforce, Genbook, Zendesk, Basecamp, Hootsuite, Typepad, Intercom, Freshbooks, Dialpad, Mural, Squarespace, Ecometry, Seibal, and Avaya Order Processing & Database Systems, Adobe PhotoShop & InDesign, Canva, and Accredible
  • Bilingual: 13 years of courses in Italian

Accomplishments

  • Collaborated with our team on a Development Objective Creator, a new product feature and quick-to-use tool that results in everything a manager needs to start a development conversation with their employee.
  • Created and enhanced 10 desired pieces of collateral for the Sales team, resulting in opportunities to contribute to annual strategic business goals.
  • Collaborated with the team on an Automation Workshop that resulted in an impressive 24 automations completed, allowing us to simplify and improve our delivery start time from 105 days to 86, helping us to recognize revenue faster.
  • Completed a project to optimize email deliverability, resulting in increased open rates, and resolved reputation issues.
  • Achieved and maintained an average member MAU of 82%, the highest percentage in over three years. The industry benchmark is only 10%.
  • Audited our NPS survey contact list which resulted in an increase of 5% response rate.
  • Completed a six-month virtual career development program emphasizing individual reflection, manager feedback, live group coaching, and executive firesides, fostering employee growth, productivity, managerial thinking, advocacy, collaboration, and career empowerment.
  • Led a Values & Culture Committee, which created and implemented deliverables to strategically drive the adoption of the values and meaningfully imbed and operationalized them to ensure they impact all parts of the company and measure the impact.

Testimonials

  • Taylor Kabeary, PILOT Inc., 559-708-2299, "Mel is an all-star performer. Their ability to bring energy and sunshine and go above and beyond to everything they do is incredible. They are the first to own a project and see it through to the end; they are excellent with data and analysis, and they are constantly striving to improve everything around them. They are not only known to be a hard worker with our customers, but they are well-respected and loved. They know how to build relationships and back up those relationships with incredible results. Mel has been one of the most memorable people I have ever worked with, and their impact on our customers and the morale of our team is immeasurable."
  • Rosana Vollmerhausen, DC Style Factory, "Mel keeps me organized each and every day all the way in Chicago. They have been an incredible asset to our team."
  • Madison Mathis, Hologram.io, 319-450-5367, "Mel is undoubtedly among the most competent & capable people that I know. Any company would be lucky to have them on their team and I would be happy to be used as a reference."
  • Kelsey Burrow, Food52, "Mel has been the greatest gift to me. They helped create client profiles and onboarding documents which have been incredible resources. I don’t know what I would do without them."
  • Hannah Tsui, "Mel is an awesome operations and project manager and they have been extremely empathetic, thoughtful, and confidence-boosting. Every time we have a conversation and email exchange, I feel encouraged, supported, and empowered. They have superb ideas and very creative organizational strategies, and I've learned so much from our interactions. It's been so wonderful that I've recommended them to my student's parents, so that's a great testament to the service and personalized touch Mel brings to every interaction. Most of all, I find their friendliness and infectiously optimistic attitude to be the best part of working with them. Working with Mel is inspiring, and I highly recommend them to everyone."

Certification

Certificate of completion for the PILOT 6-month Advanced Career Development Program

Timeline

Program Operations Coordinator

PILOT Inc.
12.2022 - Current

Business Owner: Operations / Project Manager

Whistle & Work
01.2015 - 11.2022

Zirtual Assistant

Zirtual Inc.
01.2014 - 01.2015

Personal Banker

US Bank
01.2013 - 01.2014

Customer Accounts and Credit Specialist

Mbira Technologies
01.2008 - 01.2013

Bachelor of Arts - General Studies

Harry S Truman College

IL Certification in Cosmetology -

Harry S. Truman College

Graphic Design & Photography -

Columbia College
Mel Marquez