Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Melanie Anderson

Mound,MN

Summary

Experienced in efficient management of executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to foster effective communication and collaboration among team members. Proficient in office management software and well-versed in administrative protocols. Adept at streamlining operations and ensuring smooth workflow for optimal productivity.

Overview

13
13
years of professional experience
1
1
Certification

Work History

SENIOR ADMIN ASSISTANT to the COS, CIO, CPO

Target
Brookly Park, Minnesota
11.2021 - Current
  • Supports Chief of Staff function by managing complex logistics, high-visibility communications, and key operational processes for C-level executives
  • Proactively manages executive schedules, ensuring efficiency and alignment across teams and for C-level leadership
  • Ensures C-level executives have necessary resources and information to operate effectively, providing proactive and timely support
  • Provides comprehensive administrative support to the S&O leadership team (including C-level), handling scheduling, logistics, and ad hoc needs
  • Coordinates logistics for critical CIO routines and drafts clear and concise CIO Weekly recaps, maintaining leadership team alignment
  • Streamlines logistics for key events like Demo Day, significantly improving operational efficiency
  • Develops and implements Smartsheet-based planning systems, enhancing organization and coordination for stakeholders
  • Analyzes, prioritizes, and completes tasks with professionalism and sound judgment, addressing top-level, high-priority issues with administrative discretion
  • Creates process changes, leads training, and implements new processes for budget tracking and expense management for Infrastructure and Strategic Business Operations
  • Coaches new employees on administrative procedures, company policies, and performance standards
  • Facilitates effective communication and operational support for C-level executives, navigating competing priorities and diverse leadership styles.

SENIOR ADMINISTRATIVE ASSISTANT

Beckman Coulter
10.2019 - 11.2021
  • Documented and distributed meeting notes to identify, analyze, and improve workflows
  • Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity
  • Developed and maintained automated alert systems for important deadlines
  • Handled confidential and sensitive information with discretion and tact.

EXECUTIVE ASSISTANT

Great River Energy
04.2018 - 08.2019
  • Managed complex calendar scheduling with focus on proper allocation of executive availability
  • Organized and coordinated conferences and monthly meetings of that included over 150 Board Members
  • Processed travel expenses and reimbursements for the executive team and senior management group
  • Prepared meeting agendas and briefing papers for members of board of directors and executive team.
  • Handled confidential and sensitive information with discretion and tact.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Served as a liaison between departments to facilitate effective communication throughout the company.

EXECUTIVE ASSISTANT/IT PROJECT COORDINATOR

Optum
01.2012 - 04.2018
  • Provided administrative project support to project team of over 1300 team members and key stakeholders from origination through implementation and produced timely and accurate project status and performance reports, plan revisions, change notices and ad hoc reports regarding project
  • Coordinated project pipeline and assignments
  • Reported regularly to managers on project budget, progress, and technical problems
  • Tracked project and team member performance closely to intervene in mistakes or delays quickly
  • Monitored project progress, identified risks, and took corrective action as needed
  • Sourced, vetted, and managed vendors needed to accomplish project goals.

Education

Bachelor of Science - Mass Communications

Bemidji State University
Bemidji, MN
06.1994

Certificate -

Google Project Management
Google University
03.2022

Skills

  • Communication (Written and Verbal)
  • Training & Onboarding
  • Proactive Problem-Solving
  • Time Management & Prioritization
  • Collaboration & Teamwork
  • Discretion & Confidentiality
  • Adaptability & Flexibility
  • Analytical Skills
  • Leadership Skills

Certification

Certificate, Project Management, Google Project Management

Timeline

SENIOR ADMIN ASSISTANT to the COS, CIO, CPO

Target
11.2021 - Current

SENIOR ADMINISTRATIVE ASSISTANT

Beckman Coulter
10.2019 - 11.2021

EXECUTIVE ASSISTANT

Great River Energy
04.2018 - 08.2019

EXECUTIVE ASSISTANT/IT PROJECT COORDINATOR

Optum
01.2012 - 04.2018

Bachelor of Science - Mass Communications

Bemidji State University

Certificate -

Google Project Management

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Melanie Anderson