Melanie Butler
Madera ,CA
Summary
Adept in accounting and bookkeeping, I excel in optimizing office operations and financial reconciliation, demonstrated during my tenure at BELFOR Property Restoration. My proactive approach and effective time management skills have significantly enhanced efficiency. Skilled in AR/AP and adept as a flexible team player, I consistently deliver results beyond expectations, ensuring accuracy and operational excellence.
Overview
12
12
years of professional experience
Work History
Administrative Assistant AP
BELFOR Property Restoration
Fresno, CA
12.2020 - 08.2024
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Compiled data from various sources into organized reports for review by management team.
- Received and recorded cash, checks and transfers.
- Compiled, coded and submitted weekly invoices to accounting for payment.
- Checked postings and documents for correctness, accuracy and proper coding.
- Collaborated with vendors, suppliers and staff members across departments to resolve any issues that arose.
- Prepared checks for payment of vendor invoices on a timely basis.
- Monitored accounts receivable aging reports to ensure timely payments.
- Reconciled or entered report discrepancies found in financial records.
- Worked with purchasing group to resolve purchase order matching issues.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Completed and submitted tax forms and returns, workers' comp forms and pension contribution documentation.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Verified accuracy of coding on invoices prior to processing payments.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Reconciled vendor statements, investigated and resolved discrepancies.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Generated weekly check runs for approved invoices.
Receptionist
BK-Lighting/Teka Illumination
Madera, CA
09.2019 - 05.2020
- Preserved office security by following safety procedures and controlling access via reception desk.
- Assisted with scheduling appointments for clients and visitors.
- Performed data entry into computer systems to maintain accurate records of customer information.
- Sorted invoices for accounting department by date stamping and filing by vendor code.
- Greeted visitors warmly and directed them to correct personnel or office.
- Answered multi-line telephone with polite tone of voice to provide general information and answer inquiries.
- Maintained a clean and organized reception area to uphold company image.
- Handled sensitive information in a confidential manner.
- Answered multi-line phone system and managed calls by routing to proper extensions or taking messages.
- Transmitted information or documents to customers through email, mailings or facsimile machine.
- Coordinated pick-up and delivery of express mail services.
- Greeted visitors entering establishment to determine nature and purpose of visit.
- Signed for packages, recorded deliveries and distributed to personnel.
Madera County Tax Collector/ Treasury Office
Madera, CA
03.2012 - 04.2016
- Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger
- Compiled financial data including compliant ledger and journal records
- Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files
- Calculated and verified all figures, caluclulations and documents
- Automated office operations, managing client correspondence, record filing and data communications
- Accurately tracked, verified and approved accounts payable and accounts receivable invoices and total balances into financial software, conducting monthly balance sheet reviews to reconcile variances
- Identified major accounting errors by creating automated cross-referencing processes
- Answered office phone calls and emails to direct customers and answer questions
- Reviewed general ledger entries for completeness and accuracy.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Received and recorded cash, checks and transfers.
- Coded invoices to maintain organized and accurate records.
Education
General Studies
Bullard High School
Fresno, CASkills
- Accounting and bookkeeping
- Data entry
- Complex problem solving
- Adobe software proficiency
- General ledger reconciliation
- Effective time management
- General ledger accounting
- Multitasking
- Flexible team player
- Mail handling
- Check processing
- Scheduling
- Reception oversight
- Bookkeeping
- Data organization
- Documentation and reporting
- Multi-line phone proficiency
- Office administration
- AR/AP
- Time management
- Administrative support
Education and Training
Fresno, CA
Timeline
Administrative Assistant AP
BELFOR Property Restoration
12.2020 - 08.2024
Receptionist
BK-Lighting/Teka Illumination
09.2019 - 05.2020
Madera County Tax Collector/ Treasury Office
03.2012 - 04.2016
General Studies
Bullard High School
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