Melanie Del Orbe

Serves as Executive assistant to the Assistant Managing Editor - Daily News Report, VP of Philanthropic Partnerships, Assistant Managing editor - Home page, and Head of Brand Identity

Previously executive assistant to Chief Data Officer, Assistant Managing editor

• Schedules and coordinates virtual and in-person meetings, events, and appointments for a 40+ department.
• Coordinates domestic and international travel for three high-level executives, averaging 4-6 trips per month.
• Composes 30-40 email daily demonstrating strong written communication and attention to detail.
• Increases executive productivity by maintaining all calendars organized, ensuring nothing is double booked, and creating time blocks.
• Manages and tracks expenses to meet company budget requirements in a timely manner.
• Screens phone calls for executives to instantly identify priority clients and filter out spam calls.
• Maintains company confidence and protects business operations by keeping sensitive information confidential.
• Facilitates the renewal of travel visas and media travel letters.
• Obtains signatures for financial documents and internal and external invoices.
• Leverages word processing software to create proposals, letters and memos.

• Go to” personnel for all departments who manages all office functions and provides executive level support to staff and clients
• Maintains VP of IT's and customer calendar, scheduling meetings/ travel and ensuring no conflicts occur internally and externally
• Produces reports, presentations, flyers, spreadsheets, graphs, charts,diagrams, and illustrations
• Handles all inventory/ office supplies, managing all inspections,shipments, invoices, and office maintenance
• Coordinates office moves
• Oversees cellular device bills company wide
• Conducts new employee welcome meetings reviewing HR documents
• Ad hoc tasks for HR department
• Prepares and submits expense reports
• Trusted to handle, compose, translate, and edit confidential documents and information.

Served as executive assistant to Lead Psychiatrist, and Office Manager, providing high-level support on broad range of business initiatives.

• Worked to alleviate executive overload by handling all patient and client interactions including, walk-ins, emails, phone calls, fax and meetings
• Managed external contacts for CEO providing complex calendar management with focus on proper allocation of availability,
• Coordinated appropriate travel, visas, and agendas
• Planned and scheduled corporate meetings, lunches, and special events for groups of 10+ employees
• Provided clinical administrative support including appointment scheduling, verifying patient insurance eligibility & benefits, drafting patient letters, and maintaining and updating patient charts
• Increased office efficiency by spearheading the initiative to have digital patient charts and implementing a color-coded system, thereby reducing inventory spending.