Melanie Flanagan
Derby,USA
Summary
Senior Executive and Board-Level Administrative Professional with extensive experience supporting superintendents, vice presidents, and governing boards within higher education and public-sector environments. Highly skilled in board governance support, records custody, policy compliance, executive office operations, and confidential communications. Recognized for discretion, accuracy, and operational excellence.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Academic Affairs Coordinator
Newman University
Wichita, KS
09.2021 - Current
- Provide executive-level administrative support to Vice President and senior academic leadership
- Coordinate leadership and governance meetings, including agendas, materials, summaries, and follow-up documentation
- Prepare, maintain, and safeguard official academic, personnel, and governance records in compliance with FERPA
- Assist with policy-related documentation, institutional reporting, and compliance tracking
- Create executive reports, presentations, and meeting materials
- Coordinate institutional events and official ceremonies, including annual Commencement
- Serve as liaison between leadership, faculty, staff, and external stakeholders
- Recommend and implement administrative process improvements
Volunteer Coordinator
Kindred Hospice
Wichita, Kansas
11.2019 - 09.2021
- Managed volunteer program to meet federal compliance standards.
- Recruited, trained, assigned, and retained volunteers for patient and family support services.
- Expanded volunteer program participation by 200% in first year (3 to 9 volunteers).
- Built community partnerships through outreach, presentations, and meetings.
- Maintained accurate documentation of volunteer and patient engagement.
- Fostered strong relationships between volunteers, patients, families, and staff.
Administrative Assistant
Wichita Public Schools
Wichita, KS
10.2016 - 11.2019
- Provided administrative support within a regulated public-school district environment
- Screened and routed calls, correspondence, visitors, and electronic communications
- Maintained district operational records, reports, and documentation
- Assisted with data gathering, organization, and reporting for district programs
- Supported compliance with district, state, and federal education requirements
- Demonstrated discretion and accuracy handling sensitive information
Purchasing Clerk
Wichita Surgical Specialists
Wichita, Kansas
03.2015 - 10.2016
- Managed procurement, sourcing, inventory control, and budget oversight for 17 departments.
- Negotiated pricing, reviewed bids, and managed vendor relationships.
- Oversaw invoice processing, supply ordering, and equipment maintenance.
- Awarded Employee of the Quarter (Q4 2015) for performance excellence.
Records Manager / Program Manager / Front Line Supervisor
United States Air Force
01.2001 - 01.2011
- Served as Records Custodian for multiple operational units
- Maintained official personnel, deployment, and operational records
- Ensured compliance with federal documentation, reporting, and audit standards
- Coordinated executive briefings and operational reports
- Supervised staff and managed training and performance programs
Education
Bachelor of Science - Management & Marketing
Park University
Associate of Applied Science - Logistics Management
Community College of the Air Force
Skills
- Microsoft Office Suite
- Electronic Records Management Systems
- Executive Calendar Systems
- Administrative & Reporting Software
Certification
- FERPA
- HIPAA
- Title IX
Timeline
Academic Affairs Coordinator
Newman University
09.2021 - Current
Volunteer Coordinator
Kindred Hospice
11.2019 - 09.2021
Administrative Assistant
Wichita Public Schools
10.2016 - 11.2019
Purchasing Clerk
Wichita Surgical Specialists
03.2015 - 10.2016
Records Manager / Program Manager / Front Line Supervisor
United States Air Force
01.2001 - 01.2011
Bachelor of Science - Management & Marketing
Park University
Associate of Applied Science - Logistics Management
Community College of the Air Force