Melanie Gaylord
Plumas Lake,CA
Summary
Motivated and highly skilled Budget Analyst with 20 years of experience in administrative and financial operations. Adept at managing budgets, analyzing financial trends, and ensuring organizational goals are met. Proven ability to perform under pressure, collaborate effectively within teams, and deliver results that align with mission objectives.
Overview
14
14
years of professional experience
Work History
Budget Analyst
US Army Corps of Engineers
06.2021 - Current
- Budget formulation to include direct and indirect expense budgets and position worksheets
- Facilitated cross-department communication with my assigned division to ensure consistent understanding of budgetary goals and constraints
- Processing of incoming funds for the District in the form of MIPRS and FADS, to include loading into CEFMS and accepting funds in FDM
- Funds revocation, re-programming, and acceptance
- Financially approve/accept military and civil customer orders
- Manage overhead Purchase Requests (PR&C) for assigned divisions
- Monitor and report budgetary discrepancies to senior leadership to maximize reporting efficiency
- Established strong relationships with key stakeholders throughout the organization, facilitating effective collaboration on budgetary matters
- RM Point of Contact for all 3121, 3122, 3123, 3125 and 2020 apportionment actions
- Processing of all Awards for Executive Office
- Monthly Non-Labor Cost Transfers to move monthly district expenditures to the proper organizations
- Project Order Review
- Work with Operations Budget Team to bring in FEMA funds and help as a liaison between Readiness/Operations/RM for FEMA mission status updates
- Member of HQ Emergency Management/Financial Management Cadre to assist USACE in Disaster Relief Missions
Budget Analyst/Readiness Support
US Army Corps of Engineers
01.2018 - Current
- FEMA Missions supported to date include Hurricane Helene, Hurricane Milton, Hurricane Beryl, Maui Wildfire, Typhoon Mawar, 22/23 CA Winter Floods, New Mexico Wildfires, Caldor Fire, Camp Fire, Hurricane Harvey, Hurricane Irma, Napa Wildfire, COVID.
- Correspond with Operations budget team to fund deployed personnel
- Create all travel orders and travel order extensions for those deploying from Sacramento District for FEMA mission assignments
- Review accuracy for all vouchers that come through the Emergency Operations Center for deployed personnel to reduce on audit actions
- Create contractual PR&C's so mission contracts can be awarded (only as the supported district)
- Deployed personnel time sheet reviewer
- Create TOD letters (if needed as the supported district)
Budget Analyst
US Army Corps of Engineers
06.2018 - 06.2021
- Managed/Coordinated funding that came in via Customer Order and Reposition from USACE HQ and Risk Management Center. Assisted several regional projects with funds management.
- Assisted in development of divisions annual operating and training budget
- Monitored employee project funding and developed annual operating budgets
- Work with project management to develop annual scopes for multiple regional projects within the Production Center
- Process Labor Cost Transfers and Non-Labor Cost Transfers in CEFMS
- Reviewed unliquidated obligations, conducted labor/non-labor cost transfers, and processed JRP actions
- Provided issue resolution support regarding the budget and schedule to ensure project success
- Worked directly with Losa Angeles District and Risk Management Center on project budget and funding disbursement
- Assisted with RFI tracking for the Isabella Dam Safety Modification Project
- Assisted as a technical document reviewer, in coordination with William Empson, for the 2019 Mosul Dam Completion Report, consisting of 11 Volumes.
- Create all training, credit card purchase, and labor purchase requests
- Government Credit Card holder for Production Center
Budget Analyst
US Army Corps of Engineers
03.2018 - 06.2018
- Assist in the resourcing of funds in P2/Primavera for Operations and Maintenance (O&M) program budget, Regulatory program budget, and the Readiness program budget
- Assist as budget analyst responsible for processing incoming Customer Orders for district employees who were deployed in emergency response missions (Hurricane Harvey, Hurricane Maria, and Hurricane Irma)
- Serve as budget analyst responsible for processing and tracking outgoing MIPR's in response to the California Wildfire FEMA mission involving 49 USACE districts and over $9M in funding
- Track funding to ensure adequate funds are in place to avoid potential funding problems
- Receive, distribute, and administer funds from other Corps districts, other agencies, FEMA and DTOS to make sure funds are available in CEFMS
- Responsible for processing Bryte Yard expenditures for monthly distribution utilizing indirect and direct funds
- Assist in processing Labor Cost Transfers and Non-Labor Cost Transfers in CEFMS for Construction-Operations, Readiness Section, Navigations Section, and Regulatory
- Redistribute funds within budget accounts when needed due to program, staffing, or funding changes
Finance and Administrative Assistant - FEMA Mission
US Army Corps of Engineers
09.2017 - 04.2018
- Developed a record management system to track all deployees on FEMA missions to ensure proper tracking of funding, travel orders, extensions, and vouchers for 49 districts/divisions within USACE and funds totaling almost 1 Billion dollars
- Manage all correspondence with Operations budget team in regards to sending all funding to other districts for the deployment of over 600 people
- Create all travel orders and travel order extensions for those deploying from SPK
- Review for accuracy all vouchers that come through the EOC for deployed personnel
- Create contractual PR&C's so mission contracts can be awarded
- Able to work in fast paced environment with the short deadlines that come with a FEMA mission
- Have obtained extensive experience in FEMA missions with a vast understanding of all funding aspects involved
Administrative Assistant
US Army Corps of Engineers
06.2015 - 06.2018
- Serve as the principal program and administrative assistant in the SPD Dam Safety Production Center with a total of 17 employees, including 2 Branch Supervisors and the DSPC Director
- Assist in the development and execution of the DSPC operating budget and related fiscal generation, and personnel management
- Collaborate with Division Administrative Officers and Branch counterparts to help establish and improve internal procedures and operational efficiencies
- Manage travel for all employees of the DSPC, creating orders, travel vouchers, and ensuring proper funding.
- Track employees time and assist in proper records management
- Directly work with SPK as well as districts throughout the nation, and the RMC, to coordinate and establish funding for DSPC.
- Proficient in CEFMS, including timekeeping, creating labor codes, sending MIPR’s,creating all types of PR&C’s, as well as producing necessary reports.
- Knowledge of P2 and the reporting system (pm.proj).
- Preparation of District, Division, and regional conference requests
- Ability to study complex processes and make change when necessary to ensure mission requirements are met and achieve highest productivity.
- Serve as PM on many internal projects within the DSPC to ensure productivity
- Ensure that we create a positive team environment within the DSPC, recognizing and celebrating accomplishments with one another, helping increase morale enabling higher productivity
Office Administrator
Binh Dao, DDS
08.2014 - 06.2015
- Review and audit insurance claims prior to sending for payment processing
- Daily/Monthly accounting reconciliation for high volume dental practice
- Process accounts receivables
- Office Lead for training new employees
- Ensure OSHA compliance
- Provide excellent customer service and confidentiality
- Work in a high functioning office under short suspense requirements
Property Manager
Kevin S. McCurry DDS, MAGD
01.2011 - 12.2014
- Collect Rent
- Schedule Maintenance
- Obtain bids on required work orders
- Liaison between renter and property owner
- Ensure compliance of rental agreement
Office Administrator/Manager
Kevin S. McCurry DDS, MAGD
01.2011 - 08.2014
- Office Administrator for high production dental practice
- Timekeeping for office staff adhering to California payroll laws
- Review, document, and manage office budget
- Prepare, analyze, and report quarterly spending
- Report monthly production and financial goals in a narrative, statistical, and graphical format
- Responsible for records management and retaining policies
- Liaison for accounting firm regarding office financial obligations
- Work in a high functioning office under short suspense requirements
- Coordinate travel arrangements and authorizations for spending
- Responsible for procurement and inventory of office supplies
- Process accounts payables and receivables
- Perform monthly and yearly audits of patient records
- Website management
- Coordinate extensive training for Kevin McCurry DDS in preparation of receiving his Mastership through the Academy of General Dentistry
- Assist Kevin McCurry DDS in multiple disciplines during his term as the Sacramento District Dental Society President
Education
LOS RIOS COMMUNITY COLLEGE DISTRICT
Bachelor of Science - Bachelor’s of Science in Professional Studies
Ensign College
Provo, UT05-2026
Skills
- Personal Skills: Problem Solver, Critical Thinker, Team Player, Organized, Detail Oriented, Ability to Work Independently, Effective Communicator, Leader
- Budget and Financial Systems: CEFMS, EDW, DATAMART, P2, QuickBooks
Accomplishments
- Sacramento District People's Choice Award Nominee (2023)
- Commander’s Coin: Sacramento District Employee Council Co-Chair (2017–current)
- Commander’s Coin: For efforts during the COVID-19 pandemic (December 2020)
Professional Development
- Leadership Development Program II (2021)
- Leadership Development Program I (2017)
- Budget Training
- Finance and Accounting
- Fiscal Law
- Government Purchase Card Training
- Conflict Management
- OSHA Training
Timeline
Budget Analyst
US Army Corps of Engineers
06.2021 - Current
Budget Analyst
US Army Corps of Engineers
06.2018 - 06.2021
Budget Analyst
US Army Corps of Engineers
03.2018 - 06.2018
Budget Analyst/Readiness Support
US Army Corps of Engineers
01.2018 - Current
Finance and Administrative Assistant - FEMA Mission
US Army Corps of Engineers
09.2017 - 04.2018
Administrative Assistant
US Army Corps of Engineers
06.2015 - 06.2018
Office Administrator
Binh Dao, DDS
08.2014 - 06.2015
Property Manager
Kevin S. McCurry DDS, MAGD
01.2011 - 12.2014
Office Administrator/Manager
Kevin S. McCurry DDS, MAGD
01.2011 - 08.2014
LOS RIOS COMMUNITY COLLEGE DISTRICT
Bachelor of Science - Bachelor’s of Science in Professional Studies
Ensign College
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