Melanie Larson
Rochester,MN
Summary
I have over 15 years of healthcare experience. I am a highly organized and detailed-oriented administrative assistant with 3 ½ years’ experience providing administrative support to management and departments. Adept at managing calendars, coordinating meetings, handing correspondence, working with deadlines, and well under pressure. I am also skilled in training and writing documents, as I previously held a position as an Educational Training Specialist. I am an enthusiastic, self-motivated, and reliable person. My exceptional work ethic and determination have been keys to my success throughout my career. I have demonstrated my ability to handle multiple difficult situations and problems with a team-first, positive attitude. My willingness to learn new things and help with process improvements is one of my best assets. I feel that my work ethic, coaching and training abilities, along with my desire to learn, would make me a perfect fit for this position. Thank you for this opportunity.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Mayo Clinic
05.2021 - Current
- Manage professional calendars, scheduling HOC and reoccurring meetings
- Prepare agendas and presentations for management meetings
- Handle daily office operations including answering phones, managing correspondence, and maintaining office supplies
- Coordinate travel arrangements and manage expense reports for travelers
- Manage expense logs for consultants
- Help organize company events, ensuring smooth logistical execution
- Assist with recruitment, scheduling virtual and in person interviews, and arranging travel and reimbursement for non-employees
- Assist with new employee onboarding, adding employee to appropriate meetings, DLs, submitting SailPoint and Isensix request and order photos
- Help manage board certification and pay license fees
- Track society membership dues
- Web posting.
Educational Training Assistant
Mayo Clinic
01.2019 - 01.2021
- Produce, update, and implement Standard Operational Procedures
- Create training plans, methods and aids
- Review, plan, and manage training assignments and schedules for current and new employees
- Evaluate employees post training session
- Perform yearly competencies
- Resolve inquiries and discrepancies between Specimen Operations and Mayo Clinic Labs
- Recommend adjustments to better improve processes within Specimen Operations
- Collaborated with team members to ensure alignment and consistent methodologies of development.
Lead Lab Assistant
Mayo Clinic
01.2018 - 01.2019
- Maintained that all aspects of handling all specimens are carried out in an accurate, efficient, and timely matter
- Ordered lab supplies
- Performed daily checking of the schedule for overbookings and understaffing
- Executed problem solving under supervision of management when inquiries arise within and outside of Specimen Distribution
- Ensured departmental safety and procedures are being followed
- Kept supervision informed of all lab activities and personnel problems
- Collect and sort specimens according to Specimen Operations procedures
- Acknowledged as an outstanding team player and role model in organization, helpfulness and respect.
Lab Assistant
Mayo Clinic
01.2010 - 01.2018
- Collect, sort and distribute specimens to correct temperature and lab destination
- Store specimens to the appropriate temperate to ensure specimen quality stays intact
- Tracked specimens to the corresponding lab destination
- Delivered specimens to the appropriate labs in a timely and accurate manor
- Maintain temperature control of specimens
- Automation Operator
- Ensured the lab was well-stocked and followed safety protocols.
Education
High School Diploma -
John Marshall High School
Rochester, MN06.2000
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
Softwareandapplications
- Microsoft Office Suite
- Outlook
- Zoom
- MS Teams
- SharePoint
- OneDrive
- Adobe
- Adobe Contribute CS5
- SailPoint
- Isensix
Certification
- Silver Certified in quality through Mayo Clinic, 10/22/13
- Certified in Job Instruction through Mayo Clinic, 10/25/19
Committees
- Educational Specialist Onboarding Program, 2019-2020
- Safety off Site Committee for the SDSC Building, 2019-2020
Timeline
Administrative Assistant
Mayo Clinic
05.2021 - Current
Educational Training Assistant
Mayo Clinic
01.2019 - 01.2021
Lead Lab Assistant
Mayo Clinic
01.2018 - 01.2019
Lab Assistant
Mayo Clinic
01.2010 - 01.2018
High School Diploma -
John Marshall High School
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