MELANIE MONDRUT
Winston-Salem,NC
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
10
10
years of professional experience
Work History
Project Coordinator Administrative Assistant
W. W. Gay Mechanical Contractor, Inc
09.2017 - 01.2021
- Run a daily report of uncommitted purchases orders, Verify purchase orders for accuracy and commit daily for payment after amount verification, Research and rectify problem purchase orders/invoices received from the accounts payable office, Request outstanding confirmations/order acknowledgements/invoices from vendors in order to verify for accuracy and commit purchase orders for payment, Assign purchase orders, Track vacation/PTO time for department, Time cards (print and distribute), Time input, Answer phone when needed, Filing, Department email for confirmations/order acknowledgements and invoices to be uploaded into COINS
Permit Coordinator
Remedy Staffing
04.2017 - 07.2017
- Process all permitting documents and applications with county Building Departments in order to obtain proper permits for Photovoltaic Systems, Process all Interconnection Agreements with utility companies for customer meter set-up., Process all Homeowner Associations paperwork to obtain approval for Solar panels installation, Answer telephone calls and provide customer service, Filing, Set up new contract folders
Administrative Secretary
Children's Home Society of Florida
09.2016 - 03.2017
- Provide support as the Administrative Secretary for the Administrative Division to include the Executive Director, Director of Program Operations and the Administrative Supervisor, Support Executive Director with reviewing emails daily, manage all phone calls, manage Outlook calendar, completing mileage reports, make all travel arrangements (hotel, flight and car reservations), Support the Director of Program Operations with International Adoptions, Support the Administrative supervisor with emails and contracts, Prepare and Organize for special conferences, Organize and maintain Board of Directors rosters, prepare for meetings and orientations, meeting minutes, Maintain all Organization files to include Independent Audit Reports, Articles of Incorporation, Licenses, and Organizational Manuals
- Maintain Organization Chart for division, Maintain policy and procedure files for Independent Contractors, Review and check New Hire packets for all documents before submitting to Executive Director for signature, Prepare, Organize and Execute packets and hire presentations new, Provide support to the finance area calculating mileage reports and reconciling spend (expenses) reports
Administrative Secretary
Apple One
10.2015 - 09.2016
- Provide support as the Administrative Secretary for the Administrative Division to include the Executive Director, Director of Program Operations and the Administrative Supervisor, Support Executive Director with reviewing emails daily, manage all phone calls, manage Outlook calendar, completing mileage reports, make all travel arrangements (hotel, flight and car reservations), Support the Director of Program Operations with International Adoptions, Support the Administrative Supervisor with emails and contracts, Prepare and Organize for special conferences, Organize and maintain Board of Directors rosters, prepare for meetings and orientations, meeting minutes, Maintain all Organization files to include Independent Audit Reports, Articles of Incorporation, Licenses, and Organizational Manuals), Maintain Organization Chart for division, Maintain policy and procedure files for Independent Contractors, Review and check New Hire packets for all documents before submitting to Executive Director for signature, Prepare, Organize and Execute packets and new hire presentations
Assistant Manager
Brock & Scott, PLLC
03.2013 - 07.2015
- Manage a team of 6 - 20 direct reports, Manage time for direct reports to ensure adequate staffing, Manage the day to day task and/or projects; Monitor lender systems to ensure work is being completed in a timely manner, Monitor workloads and track performance, To act as a liaison between the operation manager and the various teams that are working to achieve a common objective, Train and coach your team in the necessary skills to be successful, Aid Operation Manager with the various tasks in facilitation departmental efficiency, personnel development, and over all process improvement, Review ongoing performance to target areas that may need to be addressed
- Take correction action with authorization or escalate as needed, Perform all duties and responsibilities in a timely and effective manner in accordance with company policies, Maintain a favorable working relationship with all employees to promote a cooperative working climate which will maximize employee morale, productivity and efficiency/accuracy, Recommend salary adjustments, transfer, promotions, and any corrective action to their manager, Perform other job duties as assigned by manager for their specific area.
Opener/Data Entry Specialist
Brock & Scott, PLLC
09.2012 - 03.2013
- Accept Referral from lenders to start the foreclosure process, Research County ROD websites for the correct Deed of Trust or Mortgage, Perform Compliancy Checks for all borrowers on the referral, Deed of Trust or Mortgage, Data Entry from referral into lender systems and Brock & Scott Caseware system, Compose and mail Post Solicitation Referral Letters, Auditing, Problem Solving with the help of Lead workers, Answer questions for co-workers when asked for help, Perform any others duties as assigned
Registration/Title Clerk
Alexander County License Plate Agency
08.2011 - 09.2012
- Vehicle license plate renewals, Vehicle registrations, Vehicle title transactions, Daily cash and check transactions, Balancing cash drawer at the end of each day, Answer telephone and answer questions regarding vehicle registration and titling, Monitor fax machines for insurance updates for motor vehicles, Problem Solving
Office Support/Customer Service
TRC Staffing
08.2010 - 03.2011
- Heavy data entry, Answer incoming calls and assist callers, managers and contractors, Monitor service email boxes to pull work request and changes and enter into system, Monitor fax machines for draw requests and inputting them into the system, Monitor voicemail hotlines for draw counts and entering them into the system, Assisting with sales of the USA Today newspaper to hotels and stores. Emailing weekly invoices, Mailing weekly invoices, Filing, Problem Solving
Education
High School Diploma -
Andrew Jackson Senior High School
Jacksonville, FLSkills
- Customer Service
- Utilization Management
- Detail Oriented
- Deadline Adherence
- Regulatory Compliance
- Customer Management
- Data Entry
- Supply Management
- Inventory Control
- Team Supervision
- Paperwork Processing
Timeline
Project Coordinator Administrative Assistant
W. W. Gay Mechanical Contractor, Inc
09.2017 - 01.2021
Permit Coordinator
Remedy Staffing
04.2017 - 07.2017
Administrative Secretary
Children's Home Society of Florida
09.2016 - 03.2017
Administrative Secretary
Apple One
10.2015 - 09.2016
Assistant Manager
Brock & Scott, PLLC
03.2013 - 07.2015
Opener/Data Entry Specialist
Brock & Scott, PLLC
09.2012 - 03.2013
Registration/Title Clerk
Alexander County License Plate Agency
08.2011 - 09.2012
Office Support/Customer Service
TRC Staffing
08.2010 - 03.2011
High School Diploma -
Andrew Jackson Senior High School
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