Melanie Semedo
Taunton,MA
Summary
Adaptable, high-energy professional and strategic problem-solver, who envisions smart solutions and executes with urgency across all levels of the organization. Hands-on leader with extensive experience working across diverse industries and disciplines who is able to keep focused and be productive. Outstanding team player with a proven ability to organize and prioritize work in high-pressured environments. Skilled in meeting planning, data management and outreach tasks with a keen ability to capture opportunities and catapult new ventures.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Project Coordinator/Project Manager
MassHousing Finance Agency
05.2019 - 07.2023
- Coordinate project schedules and resources, while monitoring project tracking systems
- Liaise with clients to identify and define requirements, scope and objectives
- Act as the point of contact and communicate project status to all participants
- Create and maintain comprehensive project documentation, plans and reports
- Assist in developing ongoing manuals for IT Operations and IT Policies and Procedures
- Build and maintain SharePoint Sites for line of businesses throughout Agency
- Create, manage, distribute Weekly IT Communications Newsletter ('IT Happenings')
- Collect, enter, and maintain information to maintain departmental databases and records
- Prepare materials, packets and presentations for Department meetings, senior management team meetings, off-sites, and all-staff meetings
- Support divisional and departmental meetings while logging meeting notes
- Create monthly department progress reports and communicate results to appropriate staff
- Provide confidential administrative assistance to the chief executives
- Manage Executive calendar and schedule meetings within the division
- Schedule, organize and oversee training of IT personnel
- Prepare training material and content for staff training
- Conduct Weekly Division Stand-up Meetings
- Control Inventory and order supplies
- Perform general office support and administrative tasks as requested
- Enhance personal growth and professional development by participating in workshops, in-service meetings, educational programs, and training
- Organize and arrange venues for all other meetings requested by executives.
Part-Time Executive Assistant/Personal Assistant
INTELLITECH CONSULTING ENTERPRISES, INC.
03.2015 - 12.2019
- Assisted in the following projects: Blackfacts.com, Barbinc
- Organized Commbuy Bids
- General editing of Documents, Spreadsheets and Presentations
- Review and follow up on Website Design work and service offerings from Federal Housing Agencies
- Researched new bids and opportunities within the State of Massachusetts on www.commbuys.com
- Created, Updated and maintained Pinterest Boards for www.barbinc.com
- Composed preliminary drafting of correspondences on your boss's behalf
- Conducted research on current events and managed daily blackfacts.com twitter posts using Huitesuite
- Prioritized and managed multiple projects simultaneously and followed through on issues in a timely manner
- Coordinated travel arrangements including scheduling and purchasing tickets
- Met key guests at the airport
- Assisted with special projects and reports as required.
Administrative Project Coordinator
MassHousing Finance Agency
01.2016 - 05.2019
- Coordinate project schedules and resources, while monitoring project tracking systems
- Liaise with clients to identify and define requirements, scope and objectives
- Act as the point of contact and communicate project status to all participants
- Create and maintain comprehensive project documentation, plans and reports
- Assist in developing ongoing manuals for IT Operations and IT Policies and Procedures
- Build and maintain SharePoint Sites for line of businesses throughout Agency
- Create, manage, distribute Weekly IT Communications Newsletter ('IT Happenings')
- Collect, enter, and maintain information to maintain departmental databases and records
- Prepare materials, packets and presentations for Department meetings, senior management team meetings, off-sites, and all-staff meetings
- Support divisional and departmental meetings while logging meeting notes
- Create monthly department progress reports and communicate results to appropriate staff
- Provide confidential administrative assistance to the chief executives
- Manage Executive calendar and schedule meetings within the division
- Schedule, organize and oversee training of IT personnel
- Prepare training material and content for staff training
- Conduct Weekly Division Stand-up Meetings
- Control Inventory and order supplies
- Perform general office support and administrative tasks as requested
- Enhance personal growth and professional development by participating in workshops, in-service meetings, educational programs, and training
- Organize and arrange venues for all other meetings requested by executives.
Soldier/ 92A Mos Qualified
United States Army National Guard
09.2009 - 12.2016
- Perform Standard Army Maintenance System Enhanced (SAMS-E) duties in automated applications
- Manage confidential information professionally while exhibiting a high degree of trustworthiness
- Work autonomously and also take direction when completing complex projects such as standardized collection and use of maintenance data
- Establish and maintain stock records and other documents such as inventory, material control, accounting and supply reports.
Administrative Services
MassHousing Finance Agency
05.2016 - 01.2016
- Responsible for telephone coverage and communicating effectively with various stakeholders within the Agency regarding home ownership inquiries and affordable housing matters
- Served visitors of the Agency by greeting, welcoming, and directing them appropriately
- Composed and edit routine correspondence in Microsoft Word and generate various reports in Excel
- Managed Outlook calendar in order to schedule meetings while proactively managing all logistics relating to meeting venues, equipment, refreshments, guest speakers and Powerpoint decks
- Supported the Executive Division with respects to various board governance projects and initiatives
- Served on agency event committees in order to advance strategies for inclusion of multi-cultural initiatives by assisting with event details such as promotional materials and oversight
- Organized and maintained Agency documents and files according to the Agency's policies and procedures
- Provided administrative support as needed to ensure proper staff coverage and information sharing.
Administrative Assistant/Human Resources
A2C IT CONSULTING
07.2012 - 03.2014
- Daily maintenance of office library, including cataloging, distribution, and record keeping
- Assuring office is neat, and stocked with necessary tools for functionality
- Assist with planning and execution of all society events
- Performed filing, data management, drafting and editing of documents
- Scheduled and coordinated meetings using Outlook
- Assisted new hires with onboarding employee paperwork
- Prepared Welcome packets for new employees
- Enrolled consultants in United Healthcare Insurance services/benefits as well as COBRA
- Assisted with all other office administrative duties.
Education
Criminal justice -
University of Massachusetts
Boston, MA05.2024
Carpentry Apprenticeship Program -
South Shore Technical Institute
Hanover, MA05.2024
Diploma -
Weymouth High School
Weymouth, MA05.2005
Skills
- Editing
- Office Suite
- Detail Oriented
- Scheduling
- Project Documentation
- Leadership
- Presentations
- Event Planning
- Social Media
- Planning
- Microsoft Word
- Microsoft SharePoint
- Consulting
- Microsoft Outlook
- Onboarding
- Microsoft PowerPoint
- Communications
- Social Media Marketing
- Accounts Payable
- Project Coordination
- Team Coordination
- Schedule Management
- Relationship Building
- Training and Development
- Good Judgment
- Organizational Performance
- Presentation ability
- Technical Support
- Community Outreach
- Meeting facilitation
- Problem-Solving
- Project Management
- Decision-Making
- Critical Thinking
- Customer Service
- Team Leadership
- Task Delegation
- Event Planning and Execution
- Resource Coordination
- Spreadsheet tracking
- Presentation Creation and Delivery
- Vendor Management
- Adobe Applications
- Design development
Certification
- OSHA 10 Certified
- HotWorx Certified
Place Of Birth
Providence, RI
Personal Information
- Title: Project Coordinator
- Date of Birth: 08/20/1987
Languages
Creole - Cape Verdean
Native or Bilingual
Timeline
Project Coordinator/Project Manager
MassHousing Finance Agency
05.2019 - 07.2023
Administrative Services
MassHousing Finance Agency
05.2016 - 01.2016
Administrative Project Coordinator
MassHousing Finance Agency
01.2016 - 05.2019
Part-Time Executive Assistant/Personal Assistant
INTELLITECH CONSULTING ENTERPRISES, INC.
03.2015 - 12.2019
Administrative Assistant/Human Resources
A2C IT CONSULTING
07.2012 - 03.2014
Soldier/ 92A Mos Qualified
United States Army National Guard
09.2009 - 12.2016
Criminal justice -
University of Massachusetts
Carpentry Apprenticeship Program -
South Shore Technical Institute
Diploma -
Weymouth High School