Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Melanie R. Troup

Napa,CA

Summary

Experienced Administrator with a talent for streamlining cost accounting systems and building strong, collaborative teams to meet business goals. Skilled in delivering clear, accurate financial reporting and maintaining organized, up-to-date records. Known for a hands-on approach to operations and a knack for fostering positive relationships across departments.

Overview

28
28
years of professional experience

Work History

Office Manager - Bookkeeper

Atlas Peak Construction
Napa, California
02.2022 - 09.2025
  • Performed all accounting, payroll and bookkeeping services to manage business operations.
  • Maintained project-related records, contracts and change orders.
  • Managed and maintained project budgets, monitored expenses, and tracked financials.
  • Managed daily office operations and maintained organized workflow.
  • Oversaw administrative functions, including compliance and reporting requirements.

Director of Finance & Administration

Kaufman Building and Managment
Napa, CA
08.2020 - 03.2022
  • Reorganized finance and accounting departments to improve efficiency and cut excess spending.
  • Completed month-end and year-end closings, kept records audit-ready and monitored timely recording of accounting transactions.
  • Led banking tasks, business administration and financial decision-making to ensure first-class client services.
  • Verified accuracy of accounting disbursements such as payroll and vendor payments.
  • Oversaw preparation of corporate balance sheets, income statements and other financial reports.
  • Processed and sent invoices, adjustments and credit memos to customers.

Contract Administrator

Bright Power, Inc.
Napa, CA
10.2018 - 08.2020
  • Provided updates on status of contract processes to upper management and other important personnel.
  • Reviewed details on incoming contracts and service agreements to keep pricing correct.
  • Managed subcontract administration and compliance and coordinated contract closeouts.
  • Managed contract closeout process, resolving all issues prior to release of final payment.

Contract Administrator

Cello & Maudru Construction
Napa, CA
10.2015 - 09.2018
  • Subcontracts, purchase orders, service and hold harmless agreements efficiently reviewed, distributed, and tracked through execution
  • Managed and monitored contract change requests and facilitated resolution.
  • Negotiated changes and issued change orders and contract amendments.
  • Collect and manage insurance certificates and lien releases for all contracts and tiered subcontracts

Project Assistant

Cello & Maudru Construction
Napa, CA
10.2007 - 10.2015
  • Work directly with project managers, superintendents and foreman
  • Provide organizational and clerical support to construction teams
  • Prepare meeting documents
  • Process submittals
  • Distribute plans and sketches
  • Assist in cost change management
  • Prepare correspondence, documents, reports, and materials
  • Maintain contact information in various databases
  • Collect and assemble Owner's Manuals for project completion

Estimating Assistant/Payroll Preparer

Keith J. Gale General Engineering, Inc
Napa, CA
02.2005 - 06.2007
  • Assist Estimator in preparing and submitting all proposals
  • Full payroll preparation
  • Manage personnel files, hiring duties, other human resources issues
  • Prepare certified payroll reports for all Public Works jobs
  • Responsible for all union benefit reporting
  • Prepared and submit all workers’ comp payroll reports, and worker’s comp claims
  • Accounts Payable
  • Order insurance certificates for all jobs
  • Prepare and distribute submittals
  • Obtain all necessary information from subcontractors, i.e., insurance, certified payroll, submittals.

Estimating Coordinator

Bay Area Reinforcing, Inc
Napa, CA
10.2002 - 01.2004
  • Work with Estimator to prepare and submit all proposals for a very heavy bid schedule
  • Ordered and cataloged all plans, specs and addenda
  • Prepared and distributed all shop drawings for submittal.

Administrative Assistant/Purchaser

BanzigerBanks, Inc
Vacaville, CA
04.1999 - 04.2002
  • Worked directly with project managers and project engineers
  • Responsible for all job related procurement
  • Maintained client project folders
  • Prepared all payroll processing reports.

Administrative Assistant

Sealtech Caulking & Waterproofing, Inc
Morgan Hill, CA
09.1997 - 04.1999
  • Coordinated all submittals for approval
  • Prepared and distributed all preliminary lien notices
  • Dispatched crews to various job locations
  • Prepared payroll reports
  • Assisted in progress billing.

Education

Associate of Arts - General Education

San Diego Miramar College
San Diego, CA

Skills

  • Accounting principles
  • Project coordination
  • Bookkeeping
  • Employee training
  • Proficient in Sage 300, Sage 100, Quickbooks
  • Excels in team leadership
  • Client relationship management
  • Clear oral/written communication
  • MS Office

References

REFERENCES AVAILABLE UPON REQUEST

Timeline

Office Manager - Bookkeeper

Atlas Peak Construction
02.2022 - 09.2025

Director of Finance & Administration

Kaufman Building and Managment
08.2020 - 03.2022

Contract Administrator

Bright Power, Inc.
10.2018 - 08.2020

Contract Administrator

Cello & Maudru Construction
10.2015 - 09.2018

Project Assistant

Cello & Maudru Construction
10.2007 - 10.2015

Estimating Assistant/Payroll Preparer

Keith J. Gale General Engineering, Inc
02.2005 - 06.2007

Estimating Coordinator

Bay Area Reinforcing, Inc
10.2002 - 01.2004

Administrative Assistant/Purchaser

BanzigerBanks, Inc
04.1999 - 04.2002

Administrative Assistant

Sealtech Caulking & Waterproofing, Inc
09.1997 - 04.1999

Associate of Arts - General Education

San Diego Miramar College

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